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"""MATHEMATICAL INSTITUTE ANDREW WILES BUILDING Job Description and Selection Criteria Job title Project Manager Division Mathematical, Physical and Life Sciences Department Department of Statistics & Mathematical Institute (50/50) Location Andrew Wiles Building, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG. Grade and salary Grade 8: £47,085- £55,895 per annum Hours Full-time (37.5 hours per week) Contract type Fixed term to April 2026 (secondment cover) Reporting to Head of Administration and Finance (Department of Statistics) and Head of Faculty Services & HR (Mathematical Institute) Vacancy reference 175630 The role This role is equally split between the Department of Statistics and the Mathematical Institute, with an exciting and varied remit to support the delivery of large projects, at present focussing on preparation for the 2029 Research Excellence Framework exercise. This role is an essential bridge between the two departments that deliver mathematical sciences at Oxford, being responsible for several of the strands of work that intertwine us, including the joint Research Excellence Framework submission and our closely aligned Athena SWAN and Race Equality aims. The postholder must be a first-rate communicator, supremely well organised and able to manage large amounts of complex data to support concurrent project workstreams. Responsibilities Across both departments; • Where responsible for Project management: o Identify the requirements for an initiative and scope them as a deliverable project o Identify the resources required o Develop a project plan o Execute the plan, monitor delivery, and provide progress updates to senior stakeholders in the departments. o Manage relationships with all relevant stakeholders and communicate appropriately on progress and any risks o Develop and maintain processes and record-keeping systems as required, liaising with other colleagues as appropriate. • Project manage preparations for the Research Excellence Framework 2029 exercise, working closely with the two Heads of Department, UOA10 Academic Lead, and other senior colleagues in the Mathematical Institute and Department of Statistics, including those leading on outputs, impact and the people, culture and environment statement to ensure that departmental objectives are met, and any challenges and risks appropriately addressed. Advise colleagues, as appropriate, on meeting the requirements for REF submission on the basis of thorough understanding and familiarity with REF and University guidance. • Support the Mathematical Institute’s forthcoming re-application to the Athena SWAN Charter (Silver award is due for renewal in July 2026). • Source, synthesise and analyse comprehensive management information and provide detailed data analysis in response to specific needs. Undertake data collection and analysis using both qualitative and quantitative approaches, to monitor the progress and effectiveness of supporting actions and policies over time. • Convene and lead departmental working groups; including planning meetings, undertaking initial research, taking minutes and tracking actions. 2 • Line manage and develop the Project Officer(s) • Take part in Committees; research, prepare and present high quality papers, and deliver effective oral briefings as required. • Participation in internal and external networks, including those associated with REF. • Support planning and preparation for 5-yearly Departmental Review processes. • Champion Continuous Improvement practices in collaboration with the FOCUS programme, and lead Business Process Reviews across Professional Services to engage, empower and support teams to shape better ways of working. • Other tasks commensurate with the grade, as agreed with the Heads of Administration and Finance. Selection criteria Your application will be judged only against the criteria which are set out below. You should ensure that your application shows clearly how your skills and experience meet these criteria. The Selection Committee for this process is expected to comprise of; • • • • Annette Miller (Chair) Head of Administration and Finance, Department of Statistics Prof Frank Windmeijer, Deputy Head of Department, Department of Statistics Dr Christopher Voyce, Head of Research Facilitation, Mathematical Institute Ali Goodall, Head of Faculty Services & HR, Mathematical Institute The University is committed to fairness, consistency and transparency in selection decisions. Members of the selection committee are aware of the principles of equality of opportunity, fair selection and the risks of bias. If, for any reason, you have taken a career break, parental leave or have had an atypical career and wish to disclose this in your application, the selection committee will take this into account, recognising that the quantity of your experience may be reduced as a result. Essential • A degree in a numerate discipline • Demonstrated project planning, design, management and implementation skills and experience. • Proven ability to collaborate and communicate effectively to gain the confidence of a wide range of colleagues and stakeholders • Strong analytical skills to provide detailed analysis and recommendations to inform strategic decision-making 3 • • • • • The ability to work independently, to be proactive, highly motivated and able to exercise initiative appropriately. High level of organisational, decision-making skills and attention to detail Solid problem-solving ability, including to proactively highlight areas of risk and potential issues, and generate solutions to manage or mitigate Excellent skills in office IT systems, especially Word and advanced Excel for data manipulation and analysis. Evidence of tact and diplomacy in dealing with confidential or sensitive matters. Desirable • Experience of working in a Higher Education environment. • Understanding of the current challenges and opportunities within mathematical sciences in the Higher Education context • Evidence of previous successful managerial/supervisory experience. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 4 The Department of Statistics The Department of Statistics at Oxford carries out world-leading research in computational statistics, machine learning, statistical and population genetics, bioinformatics, core theoretical statistics, and probability. As part of the Oxford Mathematical Sciences submission, the Department was ranked first in the UK in the 2014 REF exercise; this included having the highest proportion and highest volume of research judged to be world-leading or internationally excellent. This is an exciting time for the Department, which relocated to new premises on St Giles’ in the heart of the University of Oxford in 2015. Our newly-renovated building provides state-of-the-art teaching facilities and modern space to facilitate collaboration and integration, creating a highly visible centre for Statistics in Oxford. The Department’s research grant portfolio is currently over £8.3m. Industrial partners from Pharma, Finance and the Information sector all also support research in the Department. The Department’s research excellence has been recognised both collectively through success in REF 2014 and individually. Awards include Fellowships of the Royal Society to Professors Christl Donnelly, Peter Donnelly, Alison Etheridge, and Gilean McVean, FMedSci to Professors Christl Donnelly, Peter Donnelly, and Gilean McVean and the Weldon Memorial Prize to Professors Peter Donnelly and Gilean McVean, the Guy Medal in Bronze to Professor Chris Holmes, the Francis Crick Prize Lecture, and the Genetics Society Balfour Prize to Professor Simon Myers. Professor Gesine Reinert and Professor Christina Goldschmidt have been elected an Institute of Mathematical Statistics Fellow, and Professor Etheridge was awarded an OBE in the 2017 birthday honours for services to science, in addition to being President of the Institute of Mathematical Statistics 2017–2018. Professor Christl Donnelly was awarded a CBE in the 2018 New Year’s honours for services to epidemiology and the control of infectious diseases. The Department recently launched Oxford University Statistical Consulting, which provides comprehensive statistical consultancy services to both internal departments and external businesses. It operates across a wide range of sectors and offers experience in all aspects of data-based research, allowing businesses and academics to access our world-leading statistical research in computational statistics, statistical methodology, applied probability, bioinformatics and mathematical genetics. The Department of Statistics offers an undergraduate degree (BA or MMath) in Mathematics and Statistics and an MSc in Mathematical Science (OMMS), both joint with the Mathematical Institute, and an MSc in Statistical Science, as well as a lively and stimulating environment for postgraduate researchers (DPhil or MSc by Research). The Department leads two Centres for Doctoral Training (CDTs): the EPSRC/MRC CDT in Systems Approaches to Biomedical Science and the EPSRC-MRC CDT in Next Generation Statistical Science (OxWaSP), a joint programme in Statistics with the University of Warwick, and is the partner institution for the EPSRC CDT in Modern Statistics and Statistical Machine Learning (StatML) which is led by Imperial College London. The Department is also part of the National Academy for PhD Training in Statistics, which provides graduate training in fundamental areas of Statistics and Applied Probability. Our students go on to work in a wide range of occupational sectors throughout the world, including higher education. 5 The Department leads and participates in many interdisciplinary research centres, including the Big Data Institute, part of the Li Ka Shing Centre for Health Information and Discovery, where Professor McVean is Director, and the Wellcome Trust Centre for Human Genetics, where Professor Myers is a Researcher. We are a founding partner in the Alan Turing Institute (ATI), the UK’s national data science centre, which brings together world-leading expertise in the emerging field of data science. Professor Holmes has recently been appointed the Health Lead at the ATI and six other members of the Department currently hold Turing Fellowships. The Department continues to grow and is now flourishing in its new home under the leadership of Professor Alison Etheridge. For more information please visit: www.stats.ox.ac.uk. The Department of Statistics holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The Mathematical Institute The Mathematical Institute, as Oxford’s Department of Mathematics is known, is one of the leading mathematics departments in the world. Our mathematical research, impact and environment have twice been ranked first in the UK, in the 2021 and 2014 Research Excellence Framework exercises, a government review of research in all UK universities. The Mathematical Institute is the focus of research into both fundamental mathematics and its applications, and our inclusive nature and overall size are key factors in the provision of an outstanding research environment for our members. The large number of faculty, postdocs and students in the Mathematical Institute, all supported by excellent facilities, allows us to maintain a critical mass in research groups encompassing a wide spectrum of mathematics, while our integrated nature fosters collaboration between fields. We also host a large number of academic visitors. Our web pages (www.maths.ox.ac.uk) provide comprehensive information about all of our activities. The research activities of the Institute as a whole can be gauged from the web pages of the research groups and centres within the Institute (www.maths.ox.ac.uk/research). The range of our research interests is well reflected by the profile of our faculty as listed at www.maths.ox.ac.uk/people. Many members of the Institute have received prestigious prizes and other special recognition for their work; some recent examples can be found at www.maths.ox.ac.uk/news. The Mathematical Institute moved into the purpose-built Andrew Wiles Building in the University’s Radcliffe Observatory Quarter in September 2013. As well as providing offices for all staff and graduate students, it houses a range of other facilities available to members of the department, including the Whitehead Library, a large range of meeting rooms, teaching spaces, lecture rooms, and social spaces, and a small laboratory for carrying out table-top experiments. For more information, see www.maths.ox.ac.uk/about-us . Teaching is central to the life of the Mathematical Institute and we have around 900 undergraduates on course, some on joint courses with other departments. We teach around 250 students each year across five taught master’s degree courses, and have over 250 doctoral students in residence at any one time. Our doctoral programme always attracts the best research students from across the world, and we have a broad mentoring and training programme. 6 The Mathematical Institute strives to ensure that all staff and students are given the opportunities and support they need to achieve their potential. We are committed to equality of opportunities and to advancing women’s careers. We support staff returning from long-term absence with teaching relief, offer flexible working arrangements, and the department sponsors University nursery places to support the priority allocation of childcare to our staff. Further information about family support can be found below under University Benefits, Terms and Conditions. Our Equality, Diversity & Inclusion Committee1 contributes to many aspects of our work. As part of the department’s commitment to openness, inclusivity and transparency, we strongly encourage applications from all who consider they meet the requirements of the post, and particularly from women and ethnic minorities. We have a number of family-friendly policies, such as the right to apply for flexible working, hybrid working, and support for staff returning from periods of extended absence. We are committed to ensuring an inclusive interview process and will reimburse up to £250 towards any additional care costs (for a dependent child or adult) incurred as a result of attending an interview for this position, which may not be applicable if the interviews are held remotely. For more information on the Mathematical Institute, please visit: www.maths.ox.ac.uk The Mathematical Institute holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The Mathematical, Physical and Life Sciences Division The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. Oxford is widely recognised as one of the world's leading science universities and the MPLS Division is home to our non-medical sciences, with 10 academic The Mathematical Institute was a founding supporter of the London Mathematical Society’s Good Practice Scheme (www.lms.ac.uk/women/good-practice-scheme). We have held an Athena SWAN Silver Award since 2016. 1 7 departments that span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research tackles major societal and technological challenges – whether developing new energy solutions or improved cancer treatments, understanding climate change processes, or helping to preserve biodiversity, and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. The disciplines within the MPLS Division regularly appear at the highest levels in rankings, including the Times Higher Education and QS world rankings. Nationally, the quality of the Division’s research outputs and environment, and the resulting impact, was recognised through strong performances in the UK Research Excellence Framework in both 2014 and 2021. MPLS is proud to be the home of some of the most creative and innovative scientific thinkers and leaders working in academe. Our senior researchers have been awarded some of the most significant scientific honours and we have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships and faculty positions. MPLS continues in its work to support diversity in its staffing, seeing that it will bring benefits to all, and we are pleased to note that all academic departments in the Division hold Athena Swan Awards. We have around 7,300 full and part-time students (including approximately 3,400 graduate students) and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS academics educate students of high academic merit and potential from all over the world. Through a mixture of lectures, practical work and the distinctive college tutorial system, students develop their ability to solve diverse mathematical, scientific and engineering problems. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in science through initiatives including the Oxford Sparks portal (www.oxfordsparks.ox.ac.uk) and a large variety of outreach activities; these are crucial activities given so many societal and technological issues demand an understanding of the science that underpins them. We also bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire, aided by the work of Oxford University Innovation and Oxford Sciences Innovation, is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: www.mpls.ox.ac.uk How to Apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. 8 As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). All applications must be received by 12.00 noon UK time on Monday, 4th November 2024. Interviews are likely to take place on 20th or 21st November 2024. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). DATA PROTECTION: All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 1998 and the department’s data protection policy. https://www.maths.ox.ac.uk/members/policies/data-protection/statement Due to the large volume of recruitment that the department administers we are unable to provide feedback to non-shortlisted applicants. If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@maths.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 9 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 10 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 11 """^^ . "NTriples description of 175630 Project Manager JD and Selection Criteria" . "Description of 175630 Project Manager JD and Selection Criteria" . "text/html" . . "application/pdf" . .