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"""Job Description _________________________________________________________________________ Summary Job title Research Grants Manager (Maternity cover or secondment) Division Medical Sciences Division Department Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences Location Botnar Research Centre, Windmill Road, Oxford, OX3 7LD Grade 7: £37,524-£45,763 per annum Grade and salary Hours Although this job is advertised at grade 7, we are willing to offer grade 8 to a candidate with significant experience and skills in managing a similar portfolio size and leading the administration of the Biomedical Research Centre. Full time Contract type Maternity leave cover / Secondment (12 months) Reporting to Senior Grants manager Vacancy reference 175635 The role This post is to cover the absence of the substantive postholder, who will shortly be taking a period of maternity leave. In this exciting position, combining line management responsibility for a small team alongside directly managing a portfolio of research groups. The postholder will be required to act as a financial guide providing professional and flexible financial management to research groups to support the achievement of the department’s strategic objectives. The post provides a crucial role in the running of the Botnar Institute, liaising between Botnar academics, University Professional Services teams and external grant funders. The post-holder will oversee the Institute’s research grant portfolio which is currently in excess of £120 million, with around 150 active grants from a diverse range of external funders including the National Institute for Health Research, Research Councils, charities and industry. Maternity leave cover post This post is to cover the absence of the substantive postholder, who is taking a period of maternity leave. The post is available until 30/11/2025 or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. Responsibilities Post-Award Management • • • • • • Work closely with colleagues within the Institute, departmental colleagues and Research Accounts throughout the lifecycle of grants; ensuring all eligible costs have been added to each grant and confirming total spend to allow accurate reporting to the funder. Liaise with the HR Team on the recruitment requirements for all new awards. Liaise with the Finance Division when the Department’s research projects are audited, providing information in a timely fashion. Manage the portfolio of the Department’s research projects, working closely with the Finance Manager and Head of Operations. This will include monitoring budgets and analysing costs to ensure that contractual financial requirements are met, highlighting variances and taking follow-up action as necessary. Report on research funding activity and making observations about current performance: • Analyse the financial and resource implications of any award and highlight any risks. • Identify any over- or under spends on award budgets • Provide solutions (where possible) to problems relating to expenditure on projects whist maintaining the auditable standards on the project • Review projects close to their end date and provide information and advice to the academic teams. Maintain up-to-date specialist knowledge of sponsors’ financial terms and conditions and provide expert advice to the grants team and Principle Investigators on management of awards. Reporting and Review • Advise the grant management team on clear reporting expectations to academics and others, and ensure they are met on a monthly basis. 175635 JD_Grants Manger.docx 2 • • Provide timely, regular and accurate reports and detailed analysis on the research funding portfolio, and associated risks, to Principal Investigators and senior management so that they have a sound financial evidence base to assess how best utilise their grant budgets. Review and interrogate all application and award logs to ensure the Department has a full and detailed understanding of its commitments. Ensure any foreseeable exposures or risks are evaluated. Internal and External Communication • Liaise with external sponsors, collaborating Universities and other University of Oxford Departments on grant award management. • Respond to queries from the central University Research Accounts team and support the Departmental administration team with queries as necessary. • Liaise with the Institute Administrators and Departmental Personnel team on the implications of successful grant applications to: o Ensure all awards have the correct staff in place. o Confirm the required space is available. • Work with funders to provide updated spending forecasts as requested and provide costings for award reprofiling or extension as needed. Line Management • • Line Manage the post-award grants assistant ensuring an annual formal performance appraisal and regular 1-1 meetings. Clear, agreed and relevant objectives should be set so training requirements can be met. In liaison with the Personnel Team, recruit new members of staff to the Grants and Finance teams (including shortlisting, designing tests and interviewing candidates) Other Responsibilities • • To comply with relevant University policies, including Data Protection, Freedom of Information, Financial Regulations, Equal Opportunities and Intellectual Property Rights. To undertake other responsibilities commensurate with the grade of the post. Selection criteria Essential selection criteria • • • • • • • Educated to Degree level or equivalent qualification. Knowledge of grant funders and post-award management. Ability to create, analyse and understand financial data. Team player with strong interpersonal skills who is also adept at working independently. Computer literate with experience of utilising MS Office. Highly organised and works accurately with attention to detail. Demonstrated ability to follow guidance in handling sensitive and personal information, including complying with current data protection legislation Desirable selection criteria • • Knowledge of research grants and contracts, preferably within the education sector Experience of using online grant application forms 175635 JD_Grants Manger.docx 3 • • Knowledge of X5, Oracle Financials and PeopleXD. Experience of working in a Higher Education Institution. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 175635 JD_Grants Manger.docx 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching. We are the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: www.medsci.ox.ac.uk Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences The Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS) is part of the Medical Sciences Division and is the largest European academic department in its field, running a globally competitive programme of research and teaching. Our mission is to discover the causes of musculoskeletal and inflammatory conditions to deliver excellent and innovative care that improves people’s quality of life. Our highly skilled teams have expertise in a broad range of areas, including orthopaedic surgery, inflammation, immunology, rheumatology, medical statistics, epidemiology, and clinical trials. We currently have 480 staff, approximately 120 post-graduate students and have a grant portfolio worth over £180 million. 175635 JD_Grants Manger.docx 5 The Botnar Research Centre enables and encourages research and education into the causes of musculoskeletal disease and their treatment. The Centre provides world-class facilities for scientists in the field of musculoskeletal research. It takes a multidisciplinary approach, encompassing orthopaedic, rehabilitation and rheumatology clinical scientists, bone oncologists, laboratory scientists, epidemiologists, engineers and statisticians. The Botnar also hosts the Oxford Clinical Trials Research Unit (OCTRU) and the Centre of Statistics in Medicine (CSM), providing excellent statistical support to all aspects of clinical research. The Botnar opened in 2002, with a large annex completed in 2013. The Botnar is now home to around 300 staff and postgraduate students enjoying the international and friendly atmosphere of this workplace and benefits from the vast knowledge of leading experts in the field of musculoskeletal research. To accommodate its rapid growth, the Centre has opened another wing in early 2022. The new space provides additional 1000m2 of office and 1000m2 of laboratory space. The laboratory space includes a GMP clean room facility suitable for the manufacturing of biomaterials for human implantation. Sharing the site of the Nuffield Orthopaedic Centre, the largest specialist academic musculoskeletal hospital in the UK, puts the Botnar in a unique position to foster the collaboration between basic scientists and clinicians, which is essential to success in medical research. The Kennedy Institute is a biomedical research centre uniquely bringing together discovery science and earlystage clinical research, to develop transformative new therapies for chronic inflammatory and musculoskeletal conditions. Broadly focused on the thematic areas of immunity and microbiome, inflammation biology and tissue remodelling and repair, the Institute’s research is relevant for a range of common diseases such as arthritis, inflammatory bowel disease, fibrosis and cancer. The Institute has capacity for up to 260 staff and students who work collaboratively across 25 research groups. This enables a multidisciplinary approach of molecular and cellular biology, combined with analysis of disease models, patient tissue samples and longitudinal clinical data. Collectively, these studies seek to uncover the biological processes that maintain tissue health and how these pathways break down in disease. Research at the Institute is supported by a suite of core technology platforms, as well as through strategic partnerships with other basic and clinical research centres in Oxford, across the UK and internationally. These state-of-the-art technologies include the Oxford-Zeiss Centre for Excellence and other advanced microscopy and imaging facilities, mass and flow cytometry, as well as capabilities for microbial genomics and functional microbiome studies made available through the Oxford Centre for Microbiome Studies. Complementing a strong programme of lab-based research, the Institute has established a core of expertise and technologies in data science including single cell genomics, statistical genetics, computational biology, and 175635 JD_Grants Manger.docx 6 research informatics. A recent extension to the Institute building with a new third floor creates additional space purposely designed for computationally intensive research. A true trendsetter in innovative and transformational research, the Kennedy also boasts a relaxed and friendly atmosphere, revolving around its bright and airy atrium that provides a space for colleagues to meet over coffee and tea to talk about their research and beyond throughout the day. For more information please visit: http://www.kennedy.ox.ac.uk Athena Swan The Athena SWAN Awards specifically recognise success in developing employment practices to further and support the careers of women in science, technology, engineering, maths and medicine (STEMM) departments in academia. In May 2015 the charter was expanded to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles. Within NDORMS, we feel that we have an established culture of equality but are using the process to spur on-going improvement that benefits everyone involved in the Department. Our on-going progress was rewarded in May 2014 with an Athena Swan Bronze Award and in October 2015 with a Silver Award. Our development in this area has resulted in a number of commitments to our staff, central to which are: ➢ establishing an open, supportive and family-friendly research environment ➢ supporting career progression through teaching programmes, personal development reviews and mentoring ➢ proactive communication of support policies such as flexible working, provision of leave, promotion and career support schemes NDORMS aims to actively promote the implementation of the University’s family-friendly policies to help foster a family friendly working environment, including provision of family leave (such as policies for maternity, paternity, parental, carers and adoption leave), flexible/part-time working and scheduling inclusive meetings. The University’s childcare services support staff with a Childcare Voucher Scheme to help staff save tax and national insurance on childcare costs, offer information on nursery providers and a nursery fee Salary Sacrifice Scheme, work in partnership with playscheme providers to help support families during school holidays and signpost staff to parenting, local authority and other organisations that help support families and parents. The Department is also committed to ensuring that staff undertaking part-time or flexible working receive the same access to benefits and entitlements as full-time staff, including the same opportunities for training and promotion, a pro-rata entitlement to leave including bank holidays and careful consideration of requests to work part-time (particularly for those by staff returning from maternity leave). For more information please visit: http://www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/ and http://www.admin.ox.ac.uk/personnel/during/flexible/ We are also actively working to uphold the University’s aim of providing an inclusive environment and equal 175635 JD_Grants Manger.docx 7 career opportunities by promoting equality, valuing diversity and maintaining a working, learning and social environment in which the rights and dignity of all staff are respected. Separate University policies are also in place to ensure race, disability and gender equality. For more information, please visit: http://www.admin.ox.ac.uk/eop/ Oxford Clinical Trials Research Unit (OCTRU) OCTRU is one of 52 UKCRC registered Clinical Trials Units, gaining full registration in 2012. OCTRU is a collaboration between three Clinical Departments within the University of Oxford: Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Science, Nuffield Department of Surgical Sciences and the Department of Oncology. OCTRU is one of the larger CTUs in the country. OCTRU aims to build on existing excellence in design, conduct and reporting in both early and later phase clinical trials in surgery, musculoskeletal sciences, experimental medicine, rheumatology and oncology. OCTRU is a flexible and responsive organisation that has been shown to be capable of identifying the most important questions for clinical trials, ensuring excellence in design, securing funding, and conducting trials within budget and on time. We expect our research to make a significant impact on patient care and to be world class in standard. For details of our current and past work please visit our website www.octru.ox.ac.uk Oxford Trauma The role will be based in The Kadoorie Centre which is a purpose-built research and education facility at the John Radcliffe Hospital. Oxford Trauma and Emergency Care is one of the largest research groups in this field in the world, delivering a full spectrum of clinical effectiveness studies including randomised trials, observational studies and big data projects. The group has close links to basic and translational scientists at the Kennedy Centre and Botnar Research Institute. The Kadoorie Centre provides facilities for approximately 60 research staff, with a clinical skills centre and lecture theatre. Oxford Trauma and Emergency Care is a sub-theme within NDORMS and the Oxford BRC. It is one of the largest musculoskeletal trauma research groups in the world, delivering a full spectrum of clinical effectiveness studies including randomised trials, observational studies and big data projects. The group has close links to basic and translational scientists at the Kennedy Centre and Botnar Research Institute. The Oxford Trauma and Emergency Care Group is based in the Kadoorie Centre on the John Radcliffe site, providing a unique setting in which researchers interact with practising clinicians and have access to patients with the full range of traumatic injuries. The Kadoorie Centre provides facilities for approximately 60 research staff, with a clinical skills centre and lecture theatre. Clinical academic leadership is provided by Professor Matt Costa (Professor of Orthopaedic Trauma), Professor Dan Perry (Associate Professor of Paediatric Orthopaedic Trauma), Professor Steve Gwilym (Associate Professor of Orthopaedic Trauma) and Professor Simon Graham (Associate Professor of Orthopaedic Trauma Surgery). The team is supported by a full team of academic-related staff under Oxford Trauma and Emergency Care’s Research Manager, Dr Juul Achten. For more information please visit: https://www.ndorms.ox.ac.uk/Oxford-Trauma-and-Emergency-Care 175635 JD_Grants Manger.docx 8 Critical Care, Trauma and Rehabilitation (CCTR) Trials Group The CCTR Trials Group is one of the trial groups that are part of OCTRU. Professors Keith Willett and Duncan Richards head up several major orthopaedic and physiotherapy-based rehabilitation multi-centre clinical trials running across the UK. In addition, Drs Duncan Young and Peter Watkinson lead late phase research in critical care and general medicine. Currently the development of track and trigger across medicine is at the forefront of their research. The group also consists of post-doctoral fellows, medical doctors, surgeons, research nurses and research physiotherapists alongside a group of qualitative researchers. Additional operational staff includes trial managers, trial coordinators and administrative staff. Centre for Statistics in Medicine The Centre for Statistics in Medicine (CSM) (Acting Director: Professor Gary Collins) in Oxford is committed to providing collaborative statistical support for the design, analysis and reporting of clinical research, carries out a methodological research programme and runs training courses. One of several teams within CSM, the OCTRU Statistics Team collaborates in clinical trials and other research within the University, with local and regional NHS trusts and with academic and charitable organisations throughout the UK. Our current portfolio includes 50 local, national and international trials. The CSM also has 5 statisticians working primarily on a programme of methodological research relating to studies of prognosis; a team of Biomedical Research Centre (BRC) funded statisticians; hosts the EQUATOR initiative; and carries out a programme of work aiming at improving the reporting of health research. Members of all groups within the CSM participate in occasional training activities. Further details of the activities of the wider CSM can be found here: https://www.csm.ox.ac.uk/ 175635 JD_Grants Manger.docx 9 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two / three referees and indicate whether we can contact them now. Include the paragraph below if you are asking candidates to submit a CV and supporting statement. If you are using the application form with in-built supporting statement there is no facility for applicants to attach documents so this paragraph should be removed. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. (Customise this statement to confirm the document(s) you would like the applicant to attach, but make sure that you keep the reference to PDF. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly [Insert your departmental contact details]. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 175635 JD_Grants Manger.docx 10 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 175635 JD_Grants Manger.docx 11 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 175635 JD_Grants Manger.docx 12 """^^ . "text/plain" . "RDF/XML description of 175635 JD_Grants Manger" . "Title"@en . . "in dataset" .