"176418 - Development Coordinator - Social Sciences" . "Past vacancies at the University of Oxford" . . """Job Description _________________________________________________________________________ Summary Job title Development Coordinator – Social Sciences Division University Administration and Services Department Development and Alumni Engagement Office Location University Offices, Wellington Square, Oxford OX1 2JD; and Social Sciences Divisional Offices, 6 Worcester Street, Oxford OX1 2BX Grade and salary Grade 5: £28,759 - £33,966 per annum with possible extension to £37,099 – plus an Oxford University weighting of £1,500 per year (pro rata). Hours Full time (36.5 hours per week) Contract type Permanent Reporting to Deputy Head of Development – Social Sciences Vacancy reference 176418 Additional information Applications are welcome and encouraged from all sectors of the community and are especially keen to encourage candidates from under-represented groups to apply. Development and Alumni Engagement is committed to equality, and values diversity. Development and Alumni Engagement (DAE) DAE is led by Liesl Elder who, as Chief Development and Alumni Engagement Officer at the University of Oxford, reports directly to the Vice-Chancellor. DAE’s mission is to help secure philanthropic support for the University, and build an engaged, informed and active alumni community. Through working in partnership with academic, development, and alumni colleagues throughout the collegiate University, DAE builds enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and increases financial support for agreed academic priorities. The office is one of the central administrative departments of the University, collectively known as University Administration and Services. Due to the nature of its work, DAE collaborates closely with a number of other units and teams, particularly Public Affairs, Finance, Research and Legal. In 2019, the University and the colleges completed the Oxford Thinking Campaign, which raised £3.34bn, and is the most successful higher education fundraising campaign in Europe. The University is currently planning its next major campaign and, as a member of DAE, the post holder will have a key role to play in helping realise its successful delivery. In addition to front-line fundraising and alumni engagement staff, DAE has a number of teams that cover particular support functions. These include:  Donor Relations  Events  Research  International Engagement  Development and Alumni Relations Systems (DARS) (which supports the Development and Alumni Relations database)  Communications  Marketing and Insights It also works closely with Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. In addition, there are four overseas offices whose remit includes development and alumni engagement; these offices are located in North America, Japan, Hong Kong, and Switzerland. For further information please visit: Development Office (ox.ac.uk) and HOME | Oxford Alumni DAE is committed to equality and values diversity. The University holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The role This is an outstanding opportunity for an organised person to make a contribution for the University of Oxford. The Social Sciences development team at the University plans an ambitious fundraising programme to support academic work and student scholarship. This is an exciting and stimulating role within a busy team; the post holder will have the opportunity to work across a range of projects and objectives to support the delivery of an ambitious development plan. Key relationships Administrative staff of academic departments; Members of the Development, Alumni Relations, and Public Affairs teams; Development and Alumni staff in academic departments and in particular in Social Sciences. Purpose To provide administrative and logistical support for the Social Sciences Development (fundraising) team The Development Coordinator will work in the Social Sciences fundraising team, reporting to the Deputy Head of Development – Social Sciences. The development team works with senior academics and donors to fundraise for academic projects, spending much of their time out of the office initiating and maintaining important internal and external relationships. The Development Coordinator is a key member of the team providing the necessary administrative and logistical support to the Deputy Head of Development and assisting the team to undertake their professional duties effectively. The post holder may also be called upon to support other fundraisers when their Development Coordinator is on leave. The Development Coordinator is expected to be self-motivated and capable of working on their own initiative. Attention to detail and accuracy is essential. The post holder will be able to use the support services provided (accounting, database, communications, stewardship and research). The post holder will be based in central Oxford and will be required to be on site in the office 3-4 days a week with the opportunity to work remotely 1-2 days a week. The line manager will regularly review progress. There may be opportunities for career development within the office structure. DAE seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible, as well as a comprehensive induction process. DAE’s work covers a wide range of activities and priorities which will inevitably change from day to day. All staff operate as a team, and, while each has their own responsibilities, they are expected to assist each other in peak periods. The post holder will need to become conversant with the University as a whole and especially with the numerous academic staff and volunteers. 2 Development and Alumni Engagement values The following points lay down the foundations of DAE’s working ethos, culture and values. Aspirational and celebratory in turn, they provide a central framework for individual members of staff and teams, encouraging personal and professional growth.  We value each other – We respect the professional expertise of our colleagues. An approachable, friendly and kind office, we work in an environment where transparency of action and clarity of intent create openness and trust.  We work collaboratively – Whether within our own teams, across DAE, the collegiate University, or beyond, working collaboratively is second nature to us, and enables us to navigate complicated landscapes successfully.  We go beyond – We prize working with a high degree of autonomy and trust, and deliver a wide range of projects to the very highest standards. We are committed to personal, professional development.  We are part of something bigger – Our work supports the strategic priorities of the University of Oxford. We take pride in the contribution we – individually and collectively – make to the University. Responsibilities The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be versatile and adaptable, and able to contribute to the development of the fundraising and alumni engagement functions of the collegiate University. The main duties of this post will be as follows: GENERAL ADMINISTRATIVE  To manage travel arrangements, domestically and internationally, and to schedule appointments for the Head of Development – Social Sciences and prepare appropriate papers to support meetings.  To produce documents using word processing and spreadsheets; to assist with mailings, correspondence, and note taking of meetings and to ensure that this information is appropriately entered in the fundraising database, DARS, and/or the relevant Divisional network drives. Training will be given on DARS and the use of the network drives, and the Development Coordinator will be expected to carry out entries and enquiries on the fundraising database.  To keep filing and other administrative procedures for the Social Sciences Fundraising team up-to-date.  To manage incoming routine correspondence and telephone calls and to ensure that important correspondence and messages are relayed to the appropriate member of the fundraising team.  In consultation with the Head of Development – Social Sciences to have primary and/or day-to-day responsibility for occasional Social Sciences development events including forward planning, liaising with Events team and the Division, organisation and delivery. DARS DATABASE  To produce bespoke monthly ‘Prospect Pipelines’ extracted from the DARS database as well as personalised pipelines for specific fundraising campaigns. This requires an in-depth knowledge of the querying function on DARS.  To ensure that donor interactions, correspondence, gifts, meeting notes and other key information is appropriately entered in DARS and/or the relevant Divisional network drive.  The Development Coordinator will be expected to carry out DARS entries and enquiries as well as update other key documents of record on a regular basis. 3 FINANCIAL AND LEGAL PROCESS  To lead on financial matters regarding gifts from Social Science Division donors and have in-depth knowledge about the relevant processes.  To work with Gift Registry to improve financial processes.  To ensure all activity in relation to prospects is entered accurately on the fundraising database and to liaise with DARS Support Centre and/or Gift Registry to produce financial reports tracking pledges and donations as and when necessary.  To assist in production of quarterly income reports, annual team budgets, and regular team income projections.  To manage the Gift Agreement process for all Social Science Division gifts.  To liaise, as appropriate, with finance staff in academic departments and the Social Sciences Division to ensure donations are allocated appropriately and efficiently. RELATIONSHIPS  To assist in dealing with the many influential people external to the University involved in the divisional fundraising campaigns, including volunteers, and prospective and existing donors.  To act if appropriate in the place of the fundraisers when they are absent or unavailable by responding to queries in a timely and efficient manner to maintain the smooth running of the operations and mindful of the complexity of internal and external relationships.  To build and maintain excellent working relationships within Development and Alumni Engagement and across the wider Divisional development teams. RESEARCH AND COMMUNICATIONS  To provide some basic research support for the fundraisers, in consultation with the Head of Development and the Research Manager as appropriate; for example, when creating briefing documents for fundraisers on current and prospective donors in advance of prospect meetings and events.  To assist with the implementation of the development communications strategy (including mailings, electronic communications and website-updating).  To handle much of the internal communication with the academic and Divisional staff and on occasions to act on their own initiative ensuring a high level of accuracy and attention to detail. DONOR CULTIVATION AND STEWARDSHIP  To ensure the timely submission of bespoke stewardship reports to major donors: including the collation of all relevant material, from numerous University stakeholders including key senior academics; drafting within InDesign; liaison with the Proposals Team; and liaison with the Head of Development and stakeholders to ensure sign off.  Managing the Donor Reporting schedule for the team: To ensure all donor reports are sent out on time including supporting the Head of Development in the preparation of such material. Thanking donors: to run the weekly thanking query and ensure donors are acknowledged for their donations and that personalised thank you letters are drafted and sent out either from the Head of Development – Social Sciences or others as appropriate.  To horizon scan university lectures and events and maintain a rolling list of appropriate events for donor cultivation. 4 OTHER  You will carry out any other duties which are requested by the line manager and are commensurate with the grade of this post. Selection criteria Essential selection criteria To be assessed by application/cv Experience and knowledge  An interest in fundraising or alumni relations.  An interest in higher education and in particular an understanding of the University of Oxford, and its goals in teaching and research.  Experience of working in a busy office environment.  Experience of maintaining effective administrative systems with the ability to identify fresh approaches to streamline processes.  Experience of working with a database, and of managing data entry and extraction. Skills and abilities  Confident use of the Microsoft™ Office toolset and the Internet, and broad competence in a range of software applications including email, web browsers etc.  Ability to produce work of a high standard and proof read their own work.  Accuracy and demonstrable attention to detail.  Excellent communication skills, both oral and written, including a good command of the English language and a flair for producing written correspondence.  Demonstrable ability of working effectively with others, co-operating with colleagues and helping the team to achieve its goals demonstrating outstanding interpersonal skills.  Excellent organisational skills; the ability to organise own workload in an efficient and effective manner and the ability to prioritise work as appropriate in the light of varying deadlines. To be tested in interview/exercise Skills and abilities  Excellent communication skills, both oral and written, including a good command of the English language and a flair for producing written correspondence.  An organised approach to tasks and evidence of a meticulous attention to detail. Attitudes  Considerable tact and discretion is required in dealing with highly confidential information and initiative in handling the day-to-day operations of the office.  An adaptable attitude and the ability to work well within a team.  Enthusiasm and a positive attitude to day to day work showing willingness to learn new skills as appropriate. 5 Desirable selection criteria  A good general level of education to A-level or equivalent.  Experience of working within a fundraising, alumni relations or marketing environment.  Experience of working in a large and complex organisation.  Experience of using design software, such as InDesign  An interest in Social Sciences. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. We encourage applicants from all sectors of the community and are keen to encourage candidates from underrepresented groups to apply. The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. For more information about equality-related networks for staff and students, please visit https://edu.admin.ox.ac.uk/networks#/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. 6 Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to submit a CV and a letter of application. The cover letter must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please submit all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@devoff.ox.ac.uk To return to the online application at any stage, please go to: https://www.recruit.ox.ac.uk/. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. 7 Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks 8 The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 9 """^^ . _:N69b7ea4463f4476bb4c05451acf90d25 . "value" . "in dataset" . "type" . "Document" . "Title"@en . "RDF/XML description of 176418 - Development Coordinator - Social Sciences" . . . . "application/xhtml+xml" . . "Notation3 description of 176418 - Development Coordinator - Social Sciences" . . . "text/turtle" . . . . "Description of 176418 - Development Coordinator - Social Sciences" . . "text/plain" . . "NTriples description of 176418 - Development Coordinator - Social Sciences" . "Format"@en . _:N69b7ea4463f4476bb4c05451acf90d25 . . "application/rdf+xml" . "text/n3" . "Source"@en . "text/html" . . . "HTML description of 176418 - Development Coordinator - Social Sciences" . . "application/pdf" . . . . "Turtle description of 176418 - Development Coordinator - Social Sciences" . .