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The Department of Computer Science is looking for a proactive and committed individual to join our finance post award grants team.

 

The purpose of the role is to manage and provide support for a selected portfolio of research and non-research grants, supporting the relevant Principal Investigators and Project Managers to ensure that funds are securely managed, and that funder terms and conditions are met. You will work closely with various teams within the department and across the University.

 

You will have financial administration experience with excellent IT skills and be able to communicate both verbally and in writing to a range of non-financial audiences. You should have the ability to balance and prioritise your own workload effectively and make informed decisions whilst knowing when to escalate or refer to the Senior Finance Officer.

 

The post is part-time with 0.6 FTE and fixed-term until 3 February 2023.

 

Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

 

The closing date for applications is 12 noon on 10th January 2022. Interviews are expected to be held on 19th January 2022.

 

We are a Stonewall Top 100 Employer, Living Wage and Mindful Employer, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.

 

Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diversity groups and champions, for example http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave.

 

Demonstrating a commitment to provide equality of opportunity. We would particularly welcome applications from women and black and minority ethnic applicants who are currently under-represented within the Computer Science Department. All applicants will be judged on merit, according to the selection criteria.
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"""_________________________________________________________________________ University of Oxford Department of Computer Science Job description and selection criteria Job title Finance Officer Division MPLS Department Computer Science Location Wolfson Building, Parks Road, Oxford Grade and salary Grade 5: £26,341 - £31,406 per annum Hours Part Time 0.6 FTE Contract type Fixed term until 03 February 2023 (maternity cover) Reporting to Senior Finance Officer Vacancy reference 154883 Additional Information You will be based in the Wolfson Building but you may agree on a pattern of regular remote working with your line manager Job description Overview of the role The purpose of the role is to manage and provide support for a selected portfolio of research and non-research grants, supporting the relevant Principal Investigators and Project Managers to ensure that funds are securely managed, and that funder terms and conditions are met. You will work closely with various teams within the department and across the University. Responsibilities/duties Research and non DTP Studentship Projects responsibilities The post holder will:  Reconcile contractual documents to Oracle Financials for these projects and ensure compliance with financial arrangements and agreements from set up to closure of the project  Ensure that all new projects are correctly set up in Oracle financials by checking with internal documents               Reconcile contractual documents to Oracle Financials for these projects and ensure compliance with financial arrangements and agreements from set up to closure of the project Gather, manipulate, and present regular, detailed reports from Oracle Financials for own projects and distribute these reports appropriately with any forecast requirements to the Principal Investigators, Co-Investigators and Project Managers to support them to achieve maximum benefits in accordance with University and funding body rules and regulations. Provide appropriate support to ensure that financial information is clearly understood, initiating meetings where necessary Monitor the receipt of timesheets, ensuring that they correspond with project payroll reports/costs; ensuring that all relevant timesheets are chased within relevant timeframes and deal with any relevant queries as they arise Maintain and update internal research finance spreadsheets and databases as defined/requested by the Senior Finance Officer Manage audit preparations for own projects, which will include the creation of an audit file and gathering of associated documentation Assist the other Finance Officers with gathering of information for their projects for audit preparation, where necessary Confirm availability of funds and eligibility of costs prior to expenditure being incurred to Principal Investigators, Project Managers or authorised delignates and to the general finance office as required Investigate any variances and correct where appropriate, informing the Senior Finance Officer if necessary Preparation of interim and final financial reporting to sponsors which will include where necessary actual expenditure and forecast reports, in line with sponsor requirements. Work in conjunction with, the Central Finance Division, to ensure that reports are submitted as per sponsor deadlines Using X5, the University's costing and grant application software, to prepare forecasts, re-forecasts and costing scenarios, when required and directed by the Senior Finance Officer, this may include payroll forecasts or requests from the HR team Manage any budget uplifts, project date changes, transfers out and start certificates in relation to own portfolio Input any journals and transfers for the projects Review and approve recruitment requests in relation to own portfolio Divisional Impact Acceleration Awards (IAA)      Accurately set up the departmental tasks and budgets for this award, as and when you receive a copy of the award letter from division for each task Periodically quality assure, throughout the lifetime of the project, that correct costs are charged to the correct tasks and expenditure types Liaise with other departmental staff when required to ensure correct procedures are followed with regard to staff costs and consultancy contracts, referring to the Finance Manager or Senior Finance Officer (SFO) if required Provide reports and forecasts on request Ensure that the tasks are fully spent at the close of the project, liaising with task managers prior to the close to ensure maximum spend 2 General The post holder will also assist with any other duties commensurate to the responsibility and experience of the post holder as requested by the Finance Manager and/or Senior Finance Officer, and contribute towards the development and implementation of departmental finance procedures and policies. Selection criteria Essential  Educated to GCSE standard or equivalent  Experience of Financial Administration  Competent using Microsoft Excel, Outlook and Word  Able to organise and prioritise own workload and work to deadlines  High level of attention to detail and skills in communicating financial information to a variety of stakeholders  Experience of interpreting financial policies Desirable  Understanding or experience of University’s Oracle financial system  Experience of financial management of research and non-research based projects  Experience of computerised financial systems  Audit experience Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s preemployment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and we rank first in the UK for university spin-outs, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information please visit: www.ox.ac.uk/about/organisation Department of Computer Science The Department of Computer Science was established in 1957, making it one of the longest-established Computer Science departments in the country. It is one of the UK’s leading Computer Science Departments (ranked first in a number of international rankings). The UK Research Excellence Framework (REF) in December 2014 resulted in 74 members of the Department having 53% of their research activity ranked in the top category of 4* (world-leading). Overall, we received an average of 3.34 across the Department (3* being internationally excellent). A significant majority of the Department are active in externally sponsored research, with both government and industrial funding. At present, there are 69 members of academic staff and almost 100 research staff. The Department has close links with government, industry, and other departments within the University. Among the latter are Mathematics, Engineering, Physics, Statistics and a number of life sciences departments. The Department is housed across multiple sites within the University’s South Parks Road Science Area, facilitating strong collaborative links with research groups and institutes in closely allied areas (including the Oxford Internet Institute and the Oxford e-Research Centre). This is an essentially interdisciplinary activity which is at present attracting major funding from a number of sources. At present, the Department holds over £50m in external research contracts. Research in the Department is currently managed in ten themes:  Algorithms & Complexity Theory focusses on determining the inherent difficulty of computational problems, classifying problems according to this inherent difficulty, 4          and designing and analysing algorithms that use computational resources as efficiently as possible; Artificial Intelligence & Machine Learning focuses on theoretical foundations, multiagent systems, deep learning and computational linguistics; Automated Verification investigates theory and practice of formal verification and correct-by-construction synthesis for software and hardware systems; Computational Biology & Health Informatics is concerned with computational approaches for biomedical research and healthcare innovation; Cyber-Physical Systems is focusing on intelligent and autonomous sensor systems with applications in positioning, healthcare, environmental monitoring and smart cities; Foundations, Structures and Quantum embraces interdisciplinary research, and has a particular interest in structural foundations of quantum computation; Human-Centred Computing covers human-computer interaction, social computing and world-wide web; Data and Knowledge covers databases, knowledge representation and reasoning; Programming Languages covers functional programming, program analysis, and programming language foundations; Security specialises in cybersecurity, protocol analysis, systems security, trusted computing, human-centred security, and networking. For more information please visit: http://www.cs.ox.ac.uk/ . The Mathematical, Physical, and Life Sciences Division (MPLS) The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. Oxford is widely recognised as one of the world's leading science universities. The disciplines within the MPLS Division regularly appear at the highest levels in world rankings. In the results of the six-yearly UK-wide assessment of university research, REF2014, the MPLS division received the highest overall grade point average (GPA) and the highest GPA for outputs. We received the highest proportion of 4* outputs, and the highest proportion of 4* activity overall. More than 50 per cent of MPLS activity was assessed as world leading. The MPLS Division's 10 departments and 3 interdisciplinary units span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research addresses major societal and technological challenges and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. MPLS is proud to be the home of some of the most creative and innovative scientific thinkers and leaders working in academe. Our senior researchers have been awarded some of the most significant scientific honours (including Nobel prizes and prestigious titles such as FRS and FR.Eng) and we have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships. The Division is also the proud holder of eight Athena Swan Awards (4 Silver and 4 Bronze) illustrating our commitment to ensure good practice and to encourage women in science at all levels in the division. 5 We have around 6,000 students and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS academics educate students of high academic merit and potential from all over the world. Through a mixture of lectures, practical work and the distinctive college tutorial system, students develop their ability to solve major mathematical, scientific and engineering problems. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in science through initiatives including the Oxford Sparks portal (http://www.oxfordsparks.net/) and a large variety of outreach activities; these are crucial activities given so many societal and technological issues demand an understanding of the science that underpins them. We also endeavour to bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: http://www.mpls.ox.ac.uk/ . How to apply Before submitting an application, you may find it helpful to read the ‘Tips on applying for a job at the University of Oxford’ document, at www.ox.ac.uk/about/jobs/supportandtechnical/. If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. Please provide details of three referees and indicate whether we can contact them now. You will also be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). 6 Should you experience any difficulties using the online application system, please email recruitment.support@admin.ox.ac.uk. Further help and support is available from www.ox.ac.uk/about_the_university/jobs/support/. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/privacynotices/job/. The University’s Policy on Data Protection is available at: www.admin.ox.ac.uk/councilsec/compliance/gdpr/universitypolicyondataprotection/. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: www.admin.ox.ac.uk/personnel/end/retirement/acrelretire8+/ . For existing employees, any employment beyond the retirement age is subject to approval through the procedures: www.admin.ox.ac.uk/personnel/end/retirement/acrelretire8+/. There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See www.admin.ox.ac.uk/personnel/staffinfo/benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and www.sport.ox.ac.uk/oxford-universitysports-facilities. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See www.welcome.ox.ac.uk. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See www.admin.ox.ac.uk/personnel/permits/reimburse&loanscheme/. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/mfc/. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see www.admin.ox.ac.uk/childcare/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see www.admin.ox.ac.uk/eop/disab/staff. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at www.admin.ox.ac.uk/eop/inpractice/networks/. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 8 """^^ . . . _:N8351fff3451a412b86d0faca49230b8b . "email"@en . "news page"@en . . "comment" . "staff contact page"@en . _:Ne2e63cf5007a4b4cb3f594708e874722 . . . . "4"^^ . . . . . . . . _:N5211fc84296345bea509a50172d6d9aa "Parks Road" . "32320013"^^ . . . . "image" . "Agent" . "University of Oxford" . . . _:N5211fc84296345bea509a50172d6d9aa "OX1 3QD" . . "has max currency value (1..1)"@en . . "information for parents page"@en . "application/xhtml+xml" . "Turtle description of Finance Officer (PT)" . . "undergraduate courses entry requirements page"@en . 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You should have the ability to balance and prioritise your own workload effectively and make informed decisions whilst knowing when to escalate or refer to the Senior Finance Officer. The post is part-time with 0.6 FTE and fixed-term until 3 February 2023. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. **The closing date for applications is 12 noon on 10th January 2022. **Interviews are expected to be held on 19th January 2022. **We are a Stonewall Top 100 Employer, Living Wage and Mindful Employer, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.** Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. 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