_________________________________________________________________________ University of Oxford Department of Computer Science Job description and selection criteria Job title Apprentice (HR Assistant) Division Mathematical, Physical and Life Sciences (MPLS) Department Computer Science Location Wolfson Building, Parks Road, Oxford. Grade and salary Apprentice Grade 1 £22,631 pa (salary progression through successful completion of programme) Hours Full time (36.5 hours per week) Contract type Fixed-term Apprenticeship (2 years) Reporting to HR Officer Vacancy Reference 168017 Additional information No relocation expenses apply to this post. Apprenticeships at the University of Oxford Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. You will work alongside experienced colleagues, whilst learning on the job and appropriate objectives will be set during the course of the Apprenticeship. At the same time, you will study for formal qualifications in your field. For more information, please see some of our current apprentice’s case studies: https://www.apprenticeships.ox.ac.uk/meet-our-apprentices For advice on how to make you application for this Apprenticeship the best it can be please go to: https://www.apprenticeships.ox.ac.uk/how-apply The role You will work as an Apprentice HR Assistant. You will be required to complete an 18 month training programme that will cover all aspects of the role and will be delivered through in-house training, as well as day-release or other distance learning methods delivered by Abingdon and Witney College. You will complete a Level 3 Advanced HR Support Apprenticeship and you will gain a CIPD diploma in Human Resource Practice qualification. College attendance and successful completion of these studies is an essential requirement of this Apprenticeship. Details of the full Apprenticeship standard can be found here: https://www.instituteforapprenticeships.org/apprenticeship-standards/hr-support/ This is an exciting opportunity to join our busy and supportive team. This role will provide you with the opportunity to develop full knowledge of the HR lifecycle, from the day one, to the last day. You will primarily work alongside the HR Officer to help support induction and payroll, reward and recognition, employee relations, and engagement. You will regularly interact with all members of the department, and will learn to provide advice on university procedures and policies covering a range of issues such as employee welfare, maternity/paternity and absence management. Responsibilities The HR Apprentice will provide essential administrative support to the HR team. 1. Learn to carry out general office duties including photocopying, managing email inboxes and calendars, filing, and dealing with enquiries via email, face to face and over the phone. 2. Learn how to use the University’s HR system, PXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets; 3. With support, prepare a wide range of written communications including; contracts, letters and wider communications. This could include drafting and updating information on the HR pages of the website, and helping to prepare recruitment and interview material. 4. Learn about recruitment processes, for example assisting with interview arrangements, requesting references, carrying out right to work checks; 5. Assist with maintaining personnel files, ensuring accurate records are kept, that they are complete and up-to-date; 6. Develop skills and understanding that contribute to the development and continuous improvement of HR activities. 7. Assist in preparing HR metrics and various reports for the weekly and monthly meetings as well as termly Committees. 8. Assist with the delivery of projects across the HR team; working with different team members on a varied array of projects, liaising with colleagues across the department to gather information and support successful delivery. 9. Help to organise materials and venues for HR meetings or events, including training. This list is not exhaustive, and you may be required to carry out additional tasks that fall within your competency as directed by HR. 2 Selection criteria Essential selection criteria 1. Educated to GCSE standard (English and Maths grade 4) or equivalent 2. An interest in working in Human Resources 3. Ability to communicate clearly and accurately when drafting information for documents, handbooks or websites 4. Ability to communicate messages clearly and accurately on the telephone and in person 5. Competency with basic IT applications, for example, Microsoft Outlook and an aptitude for learning new applications. 6. Able to work flexibly and supportively as part of a team and enjoys working with people. 7. Able to demonstrate an aptitude for the skills taught in the apprenticeship (for example through work experience, qualifications or references) Desirable selection criteria 1. GCSE in IT or Business Studies, or equivalent Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 3 Department of Computer Science The Department of Computer Science was established in 1957, making it one of the longestestablished Computer Science departments in the country. It is one of the UK’s leading Computer Science Departments (ranked first in a number of international rankings). Our Computer Science and Informatics submission to the UK Research Excellence Framework (REF) in December 2021 resulted in 81% of research activity ranked as 4* (world-leading) and the rest ranked as 3* (internationally excellent). A significant majority of the Department are active in externally sponsored research, with both government and industrial funding. At present, there are 74 members of academic staff and 100 research staff. The Department has close links with government, industry, and other departments within the University. Among the latter are Mathematics, Engineering, Physics, Statistics and life sciences. The Department is housed across multiple sites within the University’s South Parks Road Science Area, facilitating strong collaborative links with research groups and institutes in closely allied areas (including the Oxford Internet Institute and the Oxford e-Research Centre). At present, the Department holds over £50m in external research contracts. Research in the Department is currently managed in ten themes:  Algorithms & Complexity Theory, led by Professor Leslie Ann Goldberg, focusses on determining the inherent difficulty of computational problems, classifying problems according to this inherent difficulty, and designing and analysing algorithms that use computational resources as efficiently as possible;  Artificial Intelligence & Machine Learning, led by Professor Michael Wooldridge, focuses on theoretical foundations of AI, multiagent systems, deep learning, reinforcement learning ,and computational linguistics;  Automated Verification, led by Professor Marta Kwiatkowska, investigates theory and practice of formal verification and correct-by-construction synthesis for software and hardware systems;  Computational Biology & Health Informatics, led by Professor Blanca Rodriquez , is concerned with computational approaches for biomedical research and healthcare innovation;  Human-Centred Computing, led by Professor Nigel Shadbolt, includes human-computer interaction, social computing, and the worldwide web;  Data and Knowledge & Action, led by Professor Ian Horrocks, includes databases, knowledge representation and reasoning;  Programming Languages, led by Professor Sam Staton, includes functional programming, program analysis, and programming language foundations;  Quantum, led by Professor Jonathan Barrett, focusses on quantum computing including quantum software, causality in quantum theory, quantum cryptography and foundations of quantum computing;  Security, led by Professor Ivan Martinovic, specialises in cybersecurity, protocol analysis, systems security, trusted computing, and networking.  Systems, led by Professor Niki Trigoni, focusses especially on cyber physical systems. We plan to substantially broaden our research in systems to complement our existing research areas. For more information, please visit: http://www.cs.ox.ac.uk/. The Department of Computer Science holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. 4 The Mathematical, Physical, and Life Sciences Division (MPLS) The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. Oxford is widely recognised as one of the world's leading science universities and the MPLS Division is home to our non-medical sciences, with 9 academic departments that span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research tackles major societal and technological challenges – whether developing new energy solutions or improved cancer treatments, understanding climate change processes, or helping to preserve biodiversity, and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. MPLS is proud to be the home of some of the most creative and innovative scientific thinkers and leaders working in academe. Our senior researchers have been awarded some of the most significant scientific honours and we have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships and faculty positions. MPLS continues in its work to support diversity in its staffing, seeing that it will bring benefits to all, and we are pleased to note that all academic departments in the Division hold Athena Swan Awards. We have around 7,000 full and part-time students (including approximately 3,500 graduate students) and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS academics educate students of high academic merit and potential from all over the world. Through a mixture of lectures, practical work and the distinctive college tutorial system, students develop their ability to solve diverse mathematical, scientific and engineering problems. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in science through initiatives including the Oxford Sparks portal (www.oxfordsparks.ox.ac.uk) and a large variety of outreach activities; these are crucial activities given so many societal and technological issues demand an understanding of the science that underpins them. We also bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire, aided by the work of Oxford University Innovation and Oxford Sciences Innovation, is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: www.mpls.ox.ac.uk How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. 5 You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Interviews and the final selection will be managed by the Computer Science Department. Interviews will take place in the Department at Wolfson Building, Parks Road, Oxford, OX1 3QD. Closing date for applications: 12 noon 16th October 2023. If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly (hr@cs.ox.ac.uk). To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. 6 Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support 7 Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 8
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168017 - Job description and selection criteria
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Computer Science - Wolfson Building, Parks Road, Oxford
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**About the role** We have an exciting opportunity for you to join the University of Oxford as an Apprentice Hr Assistant in the Computer Science department You will work as an Apprentice HR Assistant, working in a team of 5, the training programme will cover all aspects of the role with in-house training. This is an exciting opportunity to join our busy and supportive team. You will help support recruitment, induction, payroll, reward and recognition and engagement. **About the apprenticeship** As part of this role, you will undertake an Apprenticeship with Abingdon and Witney College, where you will complete a Level 3 Advanced HR Support Apprenticeship. For this apprenticeship, you will work at the Computer Science department in Oxford. As part of your apprenticeship, you will be required to attend Abingdon and Witney College. During your apprenticeship, you will need to attend Abingdon and Witney College one day a week. In total, it will take 2 years to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit **: https://www.apprenticeships.ox.ac.uk** **About you** You will be passionate about starting your career in HR and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change. To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. If you did not achieve these grades, do not let that put you off from applying as you can study Functional Skills as part of the apprenticeship giving you the equivalent qualifications needed. To help check that you have the potential to achieve these, Abingdon and Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. **What we offer** Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. **Contact us and apply** If you would like further information or support in your application, please contact: • Akiko Frellesvig – Recruiting Manager – akiko.frellesvig@cs.ox.ac.uk • Jane Phipps – Abingdon & Witney College – jane.phipps@abingdon-witney.ac.uk The closing date for applications is 12:00 noon on 16th October 2023 only applications received before Midday will be considered. Interviews will be taking place on Wednesday 8th November, 2023. _Interviews will be taking place in our offices in The Department of Computer Science, Wolfson Building, Parks Road, OX1 3QD, if you have concerns about travel or accessibility please do not hesitate to contact us._ To apply for this apprenticeship please review the attached job description and click the link below to apply.
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About the role We have an exciting opportunity for you to join the University of Oxford as an Apprentice Hr Assistant in the Computer Science department You will work as an Apprentice HR Assistant, working in a team of 5, the training programme will cover all aspects of the role with in-house training. This is an exciting opportunity to join our busy and supportive team. You will help support recruitment, induction, payroll, reward and recognition and engagement. About the apprenticeship As part of this role, you will undertake an Apprenticeship with Abingdon and Witney College, where you will complete a Level 3 Advanced HR Support Apprenticeship. For this apprenticeship, you will work at the Computer Science department in Oxford. As part of your apprenticeship, you will be required to attend Abingdon and Witney College. During your apprenticeship, you will need to attend Abingdon and Witney College one day a week. In total, it will take 2 years to complete all elements of the apprenticeship, with support from the Department, University, and College throughout. Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: https://www.apprenticeships.ox.ac.uk About you You will be passionate about starting your career in HR and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change. To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. If you did not achieve these grades, do not let that put you off from applying as you can study Functional Skills as part of the apprenticeship giving you the equivalent qualifications needed. To help check that you have the potential to achieve these, Abingdon and Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on. What we offer Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region. We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution. Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career. You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards. Contact us and apply If you would like further information or support in your application, please contact: • Akiko Frellesvig – Recruiting Manager – akiko.frellesvig@cs.ox.ac.uk • Jane Phipps – Abingdon & Witney College – jane.phipps@abingdon-witney.ac.uk The closing date for applications is 12:00 noon on 16th October 2023 only applications received before Midday will be considered. Interviews will be taking place on Wednesday 8th November, 2023. Interviews will be taking place in our offices in The Department of Computer Science, Wolfson Building, Parks Road, OX1 3QD, if you have concerns about travel or accessibility please do not hesitate to contact us. To apply for this apprenticeship please review the attached job description and click the link below to apply.
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Apprentice Grade: Apprentice Grade 1: £22,631 per year
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