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Personal Assistant
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spatial: Nuffield Department of Medicine, Wellcome Centre for Human Genetics, Old Road Campus, Headington, Oxford, OX3 7BN
comment: Are you and experienced administrator and looking for a new challenge? We have a brand new and exciting role providing all aspects of administrative and financial support to one of our academic research groups. You will be organising day-to-day administrative duties, including managing diaries, meetings, teleconference calls and other appointments. You will also be responsible for managing expense claims and any applications for reimbursements to other organisations, as well as providing administrative support for funding applications, working closely with colleagues across the department. It is essential that you come armed with experience of administrative work in a team environment. You will be highly organised, proactive with excellent attention to detail and the ability to manage a varied workload under pressure and meet deadlines. You will have the ability to work independently using your own initiative and as part of a team demonstrating a flexible and helpful approach. You should also have good interpersonal and communication skills with the ability to interact equally effectively with senior academic staff, researchers and support staff. The Nuffield Department of Medicine is friendly, welcoming and keen to engage with the many challenges and opportunities that arise in our world-leading, internationally recognised department. This role offers the opportunity to thrive in a diverse role in a supported environment. Applications for this vacancy are to be made online. You need to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post, giving examples of your skills and experience. Our position is offered on a fixed-term and part-time basis (22.5 hours per week). You can expect positive support for your continued professional development through our Personal Development Review process. The University also offers a wide range of staff benefits, incl…
application opening date: 2023-09-25T09:00:00+01:00
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subject: support-technical
application closing date: 2023-10-16T12:00:00+01:00
contact: Heledd Gwilym
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Job Description
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value: Job title Personal Assistant Division Medical Sciences Department Nuffield Department of Medicine Location Wellcome Centre for Human Genetics, Old Road Campus, Roosevelt Drive, Headington, Oxford, OX3 7BN Grade and salary Grade 5: £28,759 - £33,966 Hours Part-time for 22.5 hours per week Contract type Fixed-term contract until 31/12/2024 in the first instance Reporting to Fiona Williams, Deputy Business Manager Vacancy reference 168165 Additional information Funding provided by the Department The role You will be responsible for providing PA support to one of the Centre’s research groups, working as part of the Admin Hub in the Wellcome Centre for Human Genetics. You will liaise with colleagues and assist with meeting arrangements, organising travel, expenses, diary management, organising conferences and providing financial support and other administrative support as required. Reporting into the Deputy Business Manager, you will interact with a wide range of colleagues including senior academic staff, finance, grants and HR. We are seeking an organised, proactive and enthusiastic individual, who has excellent attention to detail and prioritising skills. You will be self-sufficient with excellent written and verbal communication skills. You must have experience of administrative work, preferably in an academic environment, and show evidence of dealing with confidential or sensitive matters. Responsibilities You will: • • • • • • • • • • • Organise day-to-day administrative duties, including managing diaries, meetings, teleconference calls and other appointments. Make national and international travel arrangements including arranging transport, hotels, visas, insurance, car hire and preparing detailed travel itineraries. Organise events in Oxford such as weekly group meetings, including sourcing venues and catering where required. Support with funding applications, in partnership with the internal grants team. Organise all aspects of UK and International conferences, …
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