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168171 Job Description and Selection Criteria.pdf
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The Radcliffe Science Library is the main science library for the University of Oxford open to all members of the University and other members of the Bodleian. The newly refurbished RSL provides significantly enhanced facilities including more comfortable study spaces, IT facilities, group study rooms, training facilities, and a large lending and reference collection. We are looking for an enthusiastic person who will support the research and teaching/learning needs of staff and students of the University Departments of: Earth Sciences; Computing; Materials; and Statistics as well as all associated teaching and research units. Support can be for one or more of the Departments based on agreement with the applicant. You will support the Bodleian MPLS and MSD Libraries in the marketing and communication of library activities, services and resources in collaboration with colleagues. You will have a relevant qualification or practical experience of library work or other information support. You will have experience of effectively publicizing and marketing of library services. Effective communication skills with experience of building collaborative working relationships are required. You will have experience of successful planning, problem-solving and decision-making. Excellent IT and digital skills and proficiency with relevant subject databases and other pertinent research tools are also essential. This is a fixed-term and part-time post (20% FTE) – hours are flexible and will be agreed with the appointed candidate. This is a great opportunity to join a friendly team in the Radcliffe Science Library and work as part of the Bodleian Libraries. Benefits include generous annual leave, extensive training and development opportunities, access to travel and childcare schemes, discounted access to sporting facilities and a wide range of other staff discounts. For more details please see https://hr.admin.ox.ac.uk/staff-benefits . Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. This role is a good opportunity for someone who does not have experience in a subject librarian role but is interested in learning what the role entails. You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received online before 12:00 midday GMT on Friday 1 December can be considered. Interviews are expected to take place around mid-December. The postholder is expected to start in early 2024.
Job description and selection criteria Job title Subject Librarian – Physical and Applied Sciences Division Gardens, Libraries and Museums (GLAM) Department Bodleian Libraries Location Radcliffe Science Library and other University locations as required. Hybrid remote/onsite options available. Grade and salary Grade 7: £36,024 – £44,263 per annum (pro rata) Hours Part time (7.5 hours per week, 20% FTE) - flexible or fixed days available. Contract type Fixed-Term until 31 July 2025 Reporting to Subject Librarian - Physical and Applied Sciences Vacancy reference 168171 The postholder is expected to start in early 2024. Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). CVs alone will not be considered. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday GMT Friday 1 December 2023 Job description Overview of the role The post-holder will support the research and teaching/learning needs of staff and students of the University Departments of: Earth Sciences; Computing; Materials; and Statistics; the MPLS Doctoral Training centre; as well as support as required for other MPLS/MSD departments and for others studying or carrying out research in these subjects in collaboration with the Subject Librarian for Physical and Applied Sciences. Support can be for one or more of the Departments based on agreement with the applicant. The role includes: • Marketing the Bodleian’s support and services to our student, research, and wider user communities. • Delivering and supporting Bodleian training and induction sessions. • Liaison with the academic community. • Managing and developing collections for designated subject areas (with support provided by colleagues from across the team). • Being one of the principal contacts for the designated subject areas for all Bodleian Libraries services and resources (with support provided by colleagues from across the team) • Supporting the RSL Wellbeing programme. The post-holder works constructively and flexibly in several teams, principally across the Bodleian’s MPLS and MSD subject areas as well as subject specialists and other staff in various Bodleian Libraries. These include relevant technical services and reader services supervisor(s) and the Open Scholarship, Public Engagement and Communications teams. Responsibilities 1) Liaise and communicate, informally as well as formally via Committees for Library Provision & Strategy and other faculty committees, with academics, researchers and students of relevant Departments and across MPLS and MSD. 2) Marketing/communicating the Bodleian MPLS and MSD Libraries’ support and services to our student, staff and research, communities primarily within MPLS and MSD and with our wider user communities. 3) Provide an efficient and effective library and information service to all users from a nominated subject area, in person and remotely, taking full account of user needs, budgetary considerations and Bodleian Libraries strategic priorities. 4) Maintain an informed commitment to the support of university teaching, research and scholarship, and the skills and knowledge required to successfully navigate relevant subject area at an advanced level. 5) Develop, maintain and implement collection development policies within the relevant subject areas in line with overarching Bodleian Libraries’ collection policies and, working within a budget, select and/or purchase library materials in line with these policies. 6) Effectively advocate for online educational resources, including reading lists, and negotiate successfully with Departments to ensure that students have all the resources necessary for their courses at the time that they need them. Page 2 of 9 7) Signpost and interpret Oxford’s rich digital, print and manuscript resources to students, researchers and the public - e.g. through development and upkeep of online guides, live chat, answering enquiries. 8) Be a powerful advocate for research and information skills - supporting student learning, supporting graduate students to become independent researchers, and supporting existing researchers to continue to develop their ability to navigate the changing information landscape. Includes the provision of group and one-to-one training and induction sessions. 9) Explain the significance of our collections in a way that captures the imagination of nonspecialists and help members of the Oxford’s academic community in Public Engagement with Research, e.g. through exhibitions and participating in activities with the public. 10) Develop and maintain constructive professional relationships with colleagues in all areas of the library and the wider academic community. Participate in external professional networks as appropriate to the role. 11) Make a positive contribution to the broader objectives of the Bodleian Libraries and the wider University - including Chairing and/or contributing to committees and working groups, (e.g. subject committees, recruitment panels). Other duties • Working on some Bank Holidays • Participate in a regular Annual Review • Undertake any necessary training identified • Comply with health and safety regulations • Comply with the policies and procedures set out in the Handbook for University Support Staff/Academic Related Staff • Any other duties that may be required from time to time commensurate with the grade of the job The Bodleian Libraries reserve the right to make reasonable amendments to the job description in consultation with the post-holder at any time. Page 3 of 9 Selection criteria Essential selection criteria • A degree in relevant subject area or a professional library qualification, or equivalent experience. • Practical experience of library work or other information support at a relevant level within an academic (or similar) environment. • Experience of effectively publicising, marketing, and evaluating the impact, of library services. • Ability to communicate effectively in written and spoken English to a wide range of staff, users, external stakeholders, and general audiences. • Experience of building effective working relationships and working collaboratively with colleagues and stakeholders. • Evidence of successful planning, problem-solving and decision-making. • An in-depth understanding of researcher and student information needs, and of the activities, discourse, approaches and scholarly communication patterns in the relevant academic disciplines. • Excellent IT/digital skills, with proven proficiency in office applications, social media, electronic publication platforms and knowledge of relevant digital standards. • Proficiency in relevant subject databases and other pertinent research tools. Desirable selection criteria • Experience of selecting library materials and resources in a relevant subject area. • Experience of planning and delivering teaching or training. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Page 4 of 9 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Radcliffe Camera in Radcliffe Square We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: http://www.admin.ox.ac.uk/glam/ Page 5 of 9 The Bodleian Libraries The Bodleian Libraries at the University of Oxford is the largest university library system in the United Kingdom. It includes the principal University library – the Bodleian Library – which has been a legal deposit library for 400 years; as well as 27 libraries across Oxford including major research libraries and faculty, department and institute libraries. Together, the Libraries hold more than 13 million printed items, over 80,000 e-journals and outstanding special collections including rare books and manuscripts, classical papyri, maps, music, art and printed ephemera. Members of the public can explore the collections via the Bodleian’s online image portal at digital.bodleian.ox.ac.uk or by visiting the exhibition galleries in the Bodleian’s Weston Library. For more information please visit: http://www.bodleian.ox.ac.uk/ The Radcliffe Science Library The Radcliffe Science Library is the main science library for the University of Oxford open to all members of the University and all other members of the Bodleian. The RSL provides a wide range of services to support the teaching and learning needs of the science community at Oxford University. As part of the Bodleian Library the RSL receives a copy of all British scientific and medical publications on legal deposit including books, journals and popular works. In addition, a large number of works are purchased. The RSL is reference and lending library with the most heavily used materials available on open access in the reading rooms. Books and journals in remote store can be requested ahead of a visit to the Library by ordering online through the SOLO catalogue. The newly refurbished RSL provides significantly enhanced facilities to the scientific community across the University including enhanced and more comfortable private study spaces, IT facilities, group study rooms, training facilities and a large lending and reference collection. For more information please visit: https://www.bodleian.ox.ac.uk/libraries/rsl How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills Page 6 of 9 and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). All applications must be received by midday UK time on the closing date stated in the online advertisement. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@bodleian.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Relocation At the moment, the Bodleian Libraries is not offering relocation expenses to this post Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. Page 7 of 9 The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Bodleian Libraries, University of Oxford Page 8 of 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Page 9 of 9
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