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NUFFIELD DEPARTMENT OF ORTHOPAEDICS, RHEUMATOLOGY AND MUSCULOSKELETAL SCIENCES (NDORMS)

 

Clinical Trials Assistant (168203)

 

Grade 4: Salary in the range of £25,138 - £28,759 per annum

 

We have an exciting opportunity for Clinical Trials Assistant to join the Surgical Intervention Trials Unit (SITU) within Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS) based at the Botnar Research Centre, Oxford. As a Clinical Trials Assistant within SITU, you will be assisting the trial managers of the group in the successful delivery of research projects. You will provide a comprehensive and efficient administration and support service for the Trials Group for several trials in the SITU portfolio of trials.

Successful research involves collaboration with hospitals around the UK, and you will liaise with a variety of staff both within the trials group and nationally. You will work as part of a multi-disciplinary team supporting studies through the various phases (set up, recruitment, data collection, monitoring, follow up, close out). While undertaking this role you will be exposed to all aspects of trial management (e.g. financial budgeting, contracting) which are undertaken through the phases of a project, providing a great opportunity to develop an understanding and skills in this area.

You will be educated to A-Level or equivalent secretarial/administrative qualifications or relevant experience and have experience of using administrative skills in office environment. Excellent interpersonal and communication skills as well as proficiency in spoken/written English, and a high level of computer literacy, particularly Microsoft Office Excel and Word is essential. Familiarity with ethics and Research and Development (Research Governance) documentation and of working within an academic research environment would be desirable.

 

This is a full-time fixed term appointment for 2 years.
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Successful research involves collaboration with hospitals around the UK, and you will liaise with a variety of staff both within the trials group and nationally. You will work as part of a multi-disciplinary team supporting studies through the various phases (set up, recruitment, data collection, monitoring, follow up, close out). While undertaking this role you will be exposed to all aspects of trial management (e.g. financial budgeting, contracting) which are undertaken through the phases of a project, providing a great opportunity to develop an understanding and skills in this area. You will be educated to A-Level or equivalent secretarial/administrative qualifications or relevant experience and have experience of using administrative skills in office environment. Excellent interpersonal and communication skills as well as proficiency in spoken/written English, and a high level of computer literacy, particularly Microsoft Office Excel and Word is essential. Familiarity with ethics and Research and Development (Research Governance) documentation and of working within an academic research environment would be desirable. This is a full-time fixed term appointment for 2 years. """ . "locality"@en . "university" . . . . "name" . "Turtle description of Clinical Trials Assistant" . . "168203"^^ . "Description of Clinical Trials Assistant" . . "Voice"@en . . . _:Nfebf301ac0bf44ddae3c98248e3e2a6c . "account" . . _:Nfebf301ac0bf44ddae3c98248e3e2a6c "+44-1865-270000" . "false"^^ . . . "University of Oxford" . "Standard Grade 4: £25,138-£28,759 per annum" . "in dataset" . . . . _:N19c12822d8ae405ab98519316c69b84b "University of Oxford" . . . . . "Past vacancies at the University of Oxford" . . . . _:N19c12822d8ae405ab98519316c69b84b "OX1 2JD" . . . "HTML description of Clinical Trials Assistant" . . . . _:Nc35ac6ab9f8042138abb5ee66a8c3c68 . . _:N6b30314942ff4d519cfc92eba19870b5 . "HR" . . "homepage" . _:N6b30314942ff4d519cfc92eba19870b5 . "text/n3" . "RDF/XML description of Clinical Trials Assistant" . . . . . . . . "logo" . . "country name"@en . "type" . . . . . . . "text/plain" . "address"@en . . . "text/html" . "Source"@en . """Job Description _________________________________________________________________________ Summary Job title Clinical Trials Assistant Division Medical Sciences Division Department Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences Location Botnar Research Centre, Windmill Road, Oxford, OX3 7LD Grade and salary Grade 4: £25,138-£28,759 per annum Hours Full time (36.5 hours) Contract type Fixed-term (2 years) Reporting to Loretta Davies (SITU Portfolio Lead) / Heidi Fletcher (SITU Data Manager) Vacancy reference 168203 The role The purpose of this role is to contribute to the work of the Surgical Intervention Trials Unit (SITU) which is based at the Botnar Research Centre (Nuffield Orthopaedic Centre). The Surgical Intervention Trials Unit (SITU) develops and manages surgical research projects to the highest standards and is proactive in engaging researchers and running surgical trials and delivering high quality data http://www.situ.ox.ac.uk As a Clinical Trials Assistant within SITU, you will be assisting the trial managers of the group in the successful delivery of research projects. You will provide a comprehensive and efficient administration and support service for the Trials Group. You will provide support for several trials in the SITU portfolio of trials. As well as strong all-round administrative skills, the role involves use of electronic data capture software. You will be comfortable learning and working with software for data management activities. Successful research involves collaboration with hospitals around the UK, and you will liaise with a variety of staff both within the trials group and nationally. You will work as part of a multi-disciplinary team supporting studies through the various phases (set up, recruitment, data collection, monitoring, follow up, close out). While undertaking this role you will be exposed to all aspects of trial management (e.g. financial budgeting, contracting) which are undertaken through the phases of a project. Responsibilities Trial administrative support: • Provide administration in compliance with the Research Governance Framework for Health and Social Care, the Data Protection Act and other applicable legislation and guidance. • Support the maintenance of the Trial Master File throughout the research, under the guidance of the trial management team. • Create study-specific investigator and pharmacy files, from templates provided by trial management team. Distribute files to sites when requested. Send out additional and updated trial supplies and documents where requested by sites or the trial management team. • Support the organisation and conduct of meetings and telephone conference calls for trial committees and collaborators’ meetings under the guidance of senior staff (for example, arranging travel, accommodation and catering, preparation of documents, taking minutes as required). • Meet with Trial Manager on regular basis to review project milestones and priorities. • Assist with trial specific postal mailings and telephone calls e.g. follow-up questionnaires. • Assist the trial team with creating trial specific instructions, documents & guides, to support trial management. Data related: • Deal with routine trial queries, passing non-routine and clinical queries on to the appropriate staff/professionals. Ensure queries are resolved within an appropriate time period. 2 • Co-ordinate the timely collection of study data from collaborating hospitals. • Monitor outstanding data collection forms and follow up to ensure receipt. • Support the preparation of data status reports, under the guidance of the trial management team. • Carry out manual data entry of study data, as required. • Work within, and follow, established standard operating procedures relating to data co-ordination and general record keeping. • Support the testing and development of databases and procedures, under the guidance of the Data Manager and trials team. General SITU administrative support: • Carrying out general office duties such as photocopying, filing, faxing, dealing with mail and any other comparable tasks as required. • Be responsible for stationery stock levels in the trial office and for ordering supplies as necessary, and checking delivery notes. • Placing orders via the Universities purchase system, Oracle R12, and where necessary placing orders online. • Processing expense claim forms, including photocopying and submitting originals to the NDORMS finance team and filing copies of claims. The job description is not intended to be rigid or inflexible and may include other duties and responsibilities as may be determined. The post-holder is expected to work flexibly and respond positively to changing needs. Selection criteria Essential selection criteria • • • • • Educated to A-Level or equivalent secretarial/administrative qualifications or relevant experience • • • • • • Ability to perceive, act upon and communicate priorities, and meet deadlines Experience of using administrative skills in office environment Excellent interpersonal and communication skills; proficiency in spoken/written English Systematic and organised approach to workload Previous experience of using the telephone to communicate with staff/customers in confident and friendly manner High level of computer literacy, particularly Microsoft Office Excel and Word High level of accuracy and attention to detail An enthusiastic and flexible attitude to work Self-motivated, able to work on own and as part of a multi-disciplinary team Demonstrate an ability to follow departmental guidance in handling sensitive and personal information, including complying with current data protection legislation 3 Desirable selection criteria • • Familiarity with ethics and Research and Development (Research Governance) documentation Experience of working within an academic research environment Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching. We are the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: www.medsci.ox.ac.uk 4 Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences The Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS) is part of the Medical Sciences Division and is the largest European academic department in its field, running a globally competitive programme of research and teaching. Our mission is to discover the causes of musculoskeletal and inflammatory conditions to deliver excellent and innovative care that improves people’s quality of life. Our highly skilled teams have expertise in a broad range of areas, including orthopaedic surgery, inflammation, immunology, rheumatology, medical statistics, epidemiology, and clinical trials. We currently have 480 staff, approximately 120 post-graduate students and have a grant portfolio worth over £180 million. The Botnar Research Centre enables and encourages research and education into the causes of musculoskeletal disease and their treatment. The Centre provides world-class facilities for scientists in the field of musculoskeletal research. It takes a multidisciplinary approach, encompassing orthopaedic, rehabilitation and rheumatology clinical scientists, bone oncologists, laboratory scientists, epidemiologists, engineers and statisticians. The Botnar also hosts the Oxford Clinical Trials Research Unit (OCTRU) and the Centre of Statistics in Medicine (CSM), providing excellent statistical support to all aspects of clinical research. The Botnar opened in 2002, with a large annex completed in 2013. The Botnar is now home to around 300 staff and postgraduate students enjoying the international and friendly atmosphere of this workplace and benefits from the vast knowledge of leading experts in the field of musculoskeletal research. To accommodate its rapid growth, the Centre has opened another wing in early 2022. The new space provides additional 1000m2 of office and 1000m2 of laboratory space. The laboratory space includes a GMP clean room facility suitable for the manufacturing of biomaterials for human implantation. Sharing the site of the Nuffield Orthopaedic Centre, the largest specialist academic musculoskeletal hospital in the UK, puts the Botnar in a unique position to foster the collaboration between basic scientists and clinicians, which is essential to success in medical research. The Kennedy Institute is a biomedical research centre uniquely bringing together discovery science and earlystage clinical research, to develop transformative new therapies for chronic inflammatory and musculoskeletal conditions. Broadly focused on the thematic areas of immunity and microbiome, inflammation biology and tissue remodelling and repair, the Institute’s research is relevant for a range of common diseases such as arthritis, inflammatory bowel disease, fibrosis and cancer. The Institute has capacity for up to 260 staff and students who work collaboratively across 25 research groups. This enables a multidisciplinary approach of molecular and cellular biology, combined with analysis of disease models, patient tissue samples and longitudinal clinical data. Collectively, these studies seek to uncover the biological processes that maintain tissue health and how these pathways break down in disease. 5 Research at the Institute is supported by a suite of core technology platforms, as well as through strategic partnerships with other basic and clinical research centres in Oxford, across the UK and internationally. These state-of-the-art technologies include the Oxford-Zeiss Centre for Excellence and other advanced microscopy and imaging facilities, mass and flow cytometry, as well as capabilities for microbial genomics and functional microbiome studies made available through the Oxford Centre for Microbiome Studies. Complementing a strong programme of lab-based research, the Institute has established a core of expertise and technologies in data science including single cell genomics, statistical genetics, computational biology, and research informatics. A recent extension to the Institute building with a new third floor creates additional space purposely designed for computationally intensive research. A true trendsetter in innovative and transformational research, the Kennedy also boasts a relaxed and friendly atmosphere, revolving around its bright and airy atrium that provides a space for colleagues to meet over coffee and tea to talk about their research and beyond throughout the day. For more information please visit: http://www.kennedy.ox.ac.uk Athena Swan The Athena SWAN Awards specifically recognise success in developing employment practices to further and support the careers of women in science, technology, engineering, maths and medicine (STEMM) departments in academia. In May 2015 the charter was expanded to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles. Within NDORMS, we feel that we have an established culture of equality but are using the process to spur on-going improvement that benefits everyone involved in the Department. Our on-going progress was rewarded in May 2014 with an Athena Swan Bronze Award and in October 2015 with a Silver Award. Our development in this area has resulted in a number of commitments to our staff, central to which are: ➢ establishing an open, supportive and family-friendly research environment ➢ supporting career progression through teaching programmes, personal development reviews and mentoring ➢ proactive communication of support policies such as flexible working, provision of leave, promotion and career support schemes NDORMS aims to actively promote the implementation of the University’s familyfriendly policies to help foster a family friendly working environment, including provision of family leave (such as policies for maternity, paternity, parental, carers and adoption leave), flexible/part-time working and scheduling inclusive meetings. The University’s childcare services support staff with a Childcare Voucher Scheme to help staff save tax and national insurance on childcare costs, offer information on nursery providers and a nursery fee Salary Sacrifice Scheme, work in partnership with playscheme providers to help support families during school holidays and signpost staff to parenting, local authority and other organisations that help support families and parents. The Department is also committed to ensuring that staff undertaking part-time or flexible working receive the same access to benefits and entitlements as full-time staff, including the same opportunities for training and promotion, a pro-rata entitlement to leave including bank holidays and careful consideration of requests to work part-time (particularly for those by staff returning from maternity leave). 6 For more information please visit: http://www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/ and http://www.admin.ox.ac.uk/personnel/during/flexible/ We are also actively working to uphold the University’s aim of providing an inclusive environment and equal career opportunities by promoting equality, valuing diversity and maintaining a working, learning and social environment in which the rights and dignity of all staff are respected. Separate University policies are also in place to ensure race, disability and gender equality. For more information, please visit: http://www.admin.ox.ac.uk/eop/ Oxford Clinical Trials Research Unit (OCTRU) OCTRU is one of 52 UKCRC registered Clinical Trials Units, gaining full registration in 2012. OCTRU is a collaboration between three Clinical Departments within the University of Oxford: Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Science, Nuffield Department of Surgical Sciences and the Department of Oncology. OCTRU is one of the larger CTUs in the country. OCTRU aims to build on existing excellence in design, conduct and reporting in both early and later phase clinical trials in surgery, musculoskeletal sciences, experimental medicine, rheumatology and oncology. OCTRU is a flexible and responsive organisation that has been shown to be capable of identifying the most important questions for clinical trials, ensuring excellence in design, securing funding, and conducting trials within budget and on time. We expect our research to make a significant impact on patient care and to be world class in standard. For details of our current and past work please visit our website www.octru.ox.ac.uk Surgical Intervention Trials Unit (SITU) SITU is a rapidly expanding CTU, with an increasing portfolio of complex intervention trials, including surgical and physiotherapy trials. The Surgical Intervention Trials Unit (SITU) consists of a team of surgical investigators which acts as a training and development hub for surgical trialists within the UK. It draws upon the considerable methodological and practical trials expertise in Oxford, including its six accredited trial units and statistical, ethical, health economic, systematic review and clinical network resources. Working within the Oxford Clinical Trials Research Unit (OCTRU), SITU aims to be a centre of excellence for the design and management of surgical trials, welcoming trials which aim to solve important problems in the UK and worldwide. 7 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 8 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 10 """^^ . . "text/turtle" . _:N19c12822d8ae405ab98519316c69b84b "United Kingdom" . "application/xhtml+xml" . _:N19c12822d8ae405ab98519316c69b84b . . . . "notation"@en . . . . "value" . . . . "page" . "Agent" . "Address"@en . "false"^^ .