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"""Job Description _________________________________________________________________________ Summary Job title Facilities and AV Assistant Division Medical Sciences Division Department Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences Location Botnar Research Centre, Windmill Road, Oxford, OX3 7LD Grade and salary Grade 4: £25,138-£28,759 per annum Hours Full time Contract type Permanent Reporting to Technical Services Manager Vacancy reference 168276 The role The Facilities and AV Assistant will support the work of the Buildings and Facilities Manager to help maintain the Facilities and services required to ensure the effective and smooth running of the buildings and laboratories. The post holder will be responsible for covering all aspects of Facilities support within the botnar buildings and labs, to include Reception, Goods-in, morning AV equipment checks, and monitoring building and laboratory facilities. In association with the Senior Building Technician, the post holder will also have shared responsibilities such as purchase, placement and modification of office furniture and Portable Appliance Testing. The post will also work in conjunction with the Senior Laboratory Technician in the arrangement of servicing and maintenance of laboratory equipment, and be responsible for the cleaning and sterilising of glassware, operation of autoclaves, and disposal of laboratory waste. Full training will be given in the use and maintenance of equipment. You will also contribute to the co-ordination and management of a broad range of essential services and related tasks pertaining to the building as a whole including: Receipt and Despatch responsibilities • Receive deliveries arriving at the Botnar Research Centre. • Provide break and annual leave cover for the Goods-in and Building Services Technician. • Accurate checking of receipts against supplier’s delivery notes. • Receipt goods using the Oracle Financials system. • Inform user groups of goods received and await their collection and/or distribution of items to user groups. • PAT testing of newly delivered equipment. • General housekeeping. Autoclave, Glass wash and Laboratory responsibilities • Operation of autoclaves, glass washing machines and maintenance of water softeners. • Collection of waste from laboratories and removal to disposal points. • General housekeeping, including keeping the autoclave and glass wash room clean and tidy at all times and that the stocks of washing reagents are maintained. • Liaise with research staff to ensure that frequently used consumable items are replenished in a timely manner. • To assist in the provision of services and facilities and the installation of research equipment, liaising directly with academic and other technical staff as required. • Responsible for monthly hygiene checks of laboratory Balance area, Tissue Culture Rooms, Cold Rooms and Dark Room. • Daily lab checks to include CO2 compressed gas levels, ULT freezer temperatures, dry ice stocks, incubator alarms. • Weekly Cryostore checks and recording of freezer tank temperature, leak checks, compressed air pressure, ice build-up, bulk liquid nitrogen tank shut-off valve, bulk tank level. Drain compressor. • Keep Cryostore clean and tidy. Building and AV responsibilities • Morning checks to ensure that audio-visual equipment in meeting and seminar rooms are operational. • In the absence of IT staff, assist users with AV presentation issues. • Liaise with the IT team in relation to AV equipment matters. • Provide break and annual leave cover for the Receptionist and Admin Assistant. • Provide cover for the Senior Laboratory Technician as required, in monitoring the CO2 and dry ice stock levels and ordering as necessary. • Act as Fire Marshal with the weekly testing of fire alarm system. • Work with the Senior Building Technician, and Senior Facilities Technician in assisting with cleaning, minor re-decorations, moving of heavy equipment or furniture, including compressed gas bottles. • To be part of an emergency key holder list. • To be responsible for the stock control and purchase of Departmental consumables (tea, sugar, coffee, milk, A4 paper, printer and photocopier toner, plastic cups). • To liaise with external contractors, arranging access, safety induction and seeing them to their place of work, liaising with local users to inform and minimise disruption. Advising of specific safety requirements, escalation if necessary to appropriate personnel and enforcement of safety procedures. • To dispose of surplus equipment and materials, including hazardous chemical and other waste, in accordance with University and Department procedures. 168276_JD.docx 2 General responsibilities • Ensure compliance with Health and Safety and report any failures, near misses, spillages, breakages etc in a timely manner to the Technical Services Manager. • Any other related duties that may be reasonably required by the Technical Services Manager to ensure the efficient running of the building. • You will be expected to cross-train to cover aspects of other posts. • Be trained in the use of the fire alarm system panel. • Be trained in the use of the door access control system. • Act at all times in the interests of the building to ensure good management practice. • Be accountable for your professional conduct. • Undertake other duties as may be required from time to time that are commensurate with the grade and responsibilities of the post. • To conduct yourself with due regard to the University Equal Opportunities and Data Protection policies. Selection criteria Essential selection criteria • Educated to GCSE standard or equivalent. • Proven ability to communicate well in writing and verbally with members of staff at all levels and the general public. • Computer literate with good keyboard skills. • Experience of Oracle Financials. • Proven ability to prioritise. • Self-reliance and flexibility. • Demonstrable ability to use initiative and work independently with minimum supervision. • A reasonable level of physical fitness is essential, as the post will involve the delivery and collection of packages and objects around the building and moving equipment and furniture. • Knowledge of relevant Health and Safety requirements for example COSHH. • Ability to maintain a flexible approach to duties and provision of facilities and services, including covering for all members of the team and exhibit a positive service orientation to all staff, students and visitors. • Good physical fitness in order to work around a large multi-level building, including ability to move large items such as furniture, equipment and gas cylinders. • Ability to work both unaccompanied and as part of a team. Desirable selection criteria • Experience of using autoclave and glass wash machines. • First-aid trained. • Knowledge and experience in manual handling at work. • Formal Health and Safety training, including manual handling, compressed gases awareness and cryogens awareness. 168276_JD.docx 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Regular manual handling About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners 168276_JD.docx 4 across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching. We are the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: www.medsci.ox.ac.uk Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences The Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS) is part of the Medical Sciences Division and is the largest European academic department in its field, running a globally competitive programme of research and teaching. Our mission is to discover the causes of musculoskeletal and inflammatory conditions to deliver excellent and innovative care that improves people’s quality of life. Our highly skilled teams have expertise in a broad range of areas, including orthopaedic surgery, inflammation, immunology, rheumatology, medical statistics, epidemiology, and clinical trials. We currently have 480 staff, approximately 120 post-graduate students and have a grant portfolio worth over £180 million. 168276_JD.docx 5 The Botnar Research Centre enables and encourages research and education into the causes of musculoskeletal disease and their treatment. The Centre provides world-class facilities for scientists in the field of musculoskeletal research. It takes a multidisciplinary approach, encompassing orthopaedic, rehabilitation and rheumatology clinical scientists, bone oncologists, laboratory scientists, epidemiologists, engineers and statisticians. The Botnar also hosts the Oxford Clinical Trials Research Unit (OCTRU) and the Centre of Statistics in Medicine (CSM), providing excellent statistical support to all aspects of clinical research. The Botnar opened in 2002, with a large annex completed in 2013. The Botnar is now home to around 300 staff and postgraduate students enjoying the international and friendly atmosphere of this workplace and benefits from the vast knowledge of leading experts in the field of musculoskeletal research. To accommodate its rapid growth, the Centre has opened another wing in early 2022. The new space provides additional 1000m2 of office and 1000m2 of laboratory space. The laboratory space includes a GMP clean room facility suitable for the manufacturing of biomaterials for human implantation. Sharing the site of the Nuffield Orthopaedic Centre, the largest specialist academic musculoskeletal hospital in the UK, puts the Botnar in a unique position to foster the collaboration between basic scientists and clinicians, which is essential to success in medical research. The Kennedy Institute is a biomedical research centre uniquely bringing together discovery science and earlystage clinical research, to develop transformative new therapies for chronic inflammatory and musculoskeletal conditions. Broadly focused on the thematic areas of immunity and microbiome, inflammation biology and tissue remodelling and repair, the Institute’s research is relevant for a range of common diseases such as arthritis, inflammatory bowel disease, fibrosis and cancer. The Institute has capacity for up to 260 staff and students who work collaboratively across 25 research groups. This enables a multidisciplinary approach of molecular and cellular biology, combined with analysis of disease models, patient tissue samples and longitudinal clinical data. Collectively, these studies seek to uncover the biological processes that maintain tissue health and how these pathways break down in disease. Research at the Institute is supported by a suite of core technology platforms, as well as through strategic partnerships with other basic and clinical research centres in Oxford, across the UK and internationally. These state-of-the-art technologies include the Oxford-Zeiss Centre for Excellence and other advanced microscopy and imaging facilities, mass and flow cytometry, as well as capabilities for microbial genomics and functional microbiome studies made available through the Oxford Centre for Microbiome Studies. Complementing a strong programme of lab-based research, the Institute has established a core of expertise and technologies in data science including single cell genomics, statistical genetics, computational biology, and research informatics. A recent extension to the Institute building with a new third floor creates additional space purposely designed for computationally intensive research. A true trendsetter in innovative and transformational research, the Kennedy also boasts a relaxed and friendly atmosphere, revolving around its bright and airy atrium that provides a space for colleagues to meet over coffee and tea to talk about their research and beyond throughout the day. For more information please visit: http://www.kennedy.ox.ac.uk 168276_JD.docx 6 Athena Swan The Athena SWAN Awards specifically recognise success in developing employment practices to further and support the careers of women in science, technology, engineering, maths and medicine (STEMM) departments in academia. In May 2015 the charter was expanded to recognise work undertaken in arts, humanities, social sciences, business and law (AHSSBL), and in professional and support roles. Within NDORMS, we feel that we have an established culture of equality but are using the process to spur on-going improvement that benefits everyone involved in the Department. Our on-going progress was rewarded in May 2014 with an Athena Swan Bronze Award and in October 2015 with a Silver Award. Our development in this area has resulted in a number of commitments to our staff, central to which are: ➢ establishing an open, supportive and family-friendly research environment ➢ supporting career progression through teaching programmes, personal development reviews and mentoring ➢ proactive communication of support policies such as flexible working, provision of leave, promotion and career support schemes NDORMS aims to actively promote the implementation of the University’s family-friendly policies to help foster a family friendly working environment, including provision of family leave (such as policies for maternity, paternity, parental, carers and adoption leave), flexible/part-time working and scheduling inclusive meetings. The University’s childcare services support staff with a Childcare Voucher Scheme to help staff save tax and national insurance on childcare costs, offer information on nursery providers and a nursery fee Salary Sacrifice Scheme, work in partnership with playscheme providers to help support families during school holidays and signpost staff to parenting, local authority and other organisations that help support families and parents. The Department is also committed to ensuring that staff undertaking part-time or flexible working receive the same access to benefits and entitlements as full-time staff, including the same opportunities for training and promotion, a pro-rata entitlement to leave including bank holidays and careful consideration of requests to work part-time (particularly for those by staff returning from maternity leave). For more information please visit: http://www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/ and http://www.admin.ox.ac.uk/personnel/during/flexible/ We are also actively working to uphold the University’s aim of providing an inclusive environment and equal career opportunities by promoting equality, valuing diversity and maintaining a working, learning and social environment in which the rights and dignity of all staff are respected. Separate University policies are also in place to ensure race, disability and gender equality. For more information, please visit: http://www.admin.ox.ac.uk/eop/ 168276_JD.docx 7 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly: hr@ndorms.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 168276_JD.docx 8 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 168276_JD.docx 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 168276_JD.docx 10 """^^ . "Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences, Botnar Research Centre, Windmill Road, Oxford" . _:N19c368a64fa8407b82a4b4575f506b50 "University of Oxford" . . . . . . . . . . "page" . "sotto-Organization di"@it . . . "John Radcliffe Hospital - Main Building" . _:N95e84ac6261044cc90280c83d2648b7d "Nuffield Orthopaedic - Main, Windmill Road" . "628" . "Format"@en . "168276"^^ . . . "country name"@en . "Nuffield Orthopaedic Centre - Main Building" . . "628"^^ . . . . . . . . . . . . "label" . . . . "License"@en . . . . "primary Site"@en . . . "latitude" . _:N2367e2f4fd5542d48706a1f6042da659 . . "Address"@en . . . "locality"@en . . . . _:N95e84ac6261044cc90280c83d2648b7d "Headington" . "NDORMS" . . "HF"^^ . . . "HF" . . . . "has exact match"@en . . _:N2367e2f4fd5542d48706a1f6042da659 . . . "Fax"@en . _:N19c368a64fa8407b82a4b4575f506b50 "Wellington Square" . . _:N7fe243e8ce414be5b558f044fd76197d "Oxford" . . . "street address"@en . "postal code"@en . """We are seeking to recruit a proactive and enthusiastic Facilities and AV Assistant to join our friendly facilities team at the Botnar Research Centre, Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS), University of Oxford. As our Facilities and AV Assistant you will support the work of the Buildings and Facilities Manager to help maintain the Facilities and services required to ensure the effective and smooth running of the buildings and laboratories. You will be responsible for covering all aspects of Facilities support within the Botnar buildings and labs, to include Reception, Goods-in, morning AV equipment checks, and monitoring building and laboratory facilities. You will work closely with Senior Laboratory Technician in the arrangement of servicing and maintenance of laboratory equipment, and be responsible for the cleaning and sterilising of glassware, operation of autoclaves, and disposal of laboratory waste. You will be educated to GCSE standard or equivalent and you will be computer literate with good keyboard skills. Knowledge of relevant Health and Safety requirements for example COSHH, good written and verbal communication skills and ability to maintain a flexible approach to duties and provision of facilities and services, including covering for all members of the team and exhibit a positive service orientation to all staff, students and visitors are essential. Experience of using autoclave and glass wash machines and formal Health and Safety training, including manual handling, compressed gases awareness and cryogens awareness are desirable. This is a full-time permanent post. The closing date for applications is 12 noon on 06/10/2023. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. """ . """

We are seeking to recruit a proactive and enthusiastic Facilities and AV Assistant to join our friendly facilities team at the Botnar Research Centre, Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS), University of Oxford.


As our Facilities and AV Assistant you will support the work of the Buildings and Facilities Manager to help maintain the Facilities and services required to ensure the effective and smooth running of the buildings and laboratories. You will be responsible for covering all aspects of Facilities support within the Botnar buildings and labs, to include Reception, Goods-in, morning AV equipment checks, and monitoring building and laboratory facilities. You will work closely with Senior Laboratory Technician in the arrangement of servicing and maintenance of laboratory equipment, and be responsible for the cleaning and sterilising of glassware, operation of autoclaves, and disposal of laboratory waste.


You will be educated to GCSE standard or equivalent and you will be computer literate with good keyboard skills. Knowledge of relevant Health and Safety requirements for example COSHH, good written and verbal communication skills and ability to maintain a flexible approach to duties and provision of facilities and services, including covering for all members of the team and exhibit a positive service orientation to all staff, students and visitors are essential. Experience of using autoclave and glass wash machines and formal Health and Safety training, including manual handling, compressed gases awareness and cryogens awareness are desirable.


This is a full-time permanent post.


The closing date for applications is 12 noon on 06/10/2023. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application.

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