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Nuffield Department of Clinical Medicine
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Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
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We are seeking to appoint a Project Manager to support the pre-erythrocytic malaria vaccine research programme led by Professor Adrian Hill at the Jenner Institute, Nuffield Department of Medicine. You will be responsible for the strategic management of this project including financial management and reporting, agreements with consortium members, arranging progress meeting and collating scientific reports. You will liaise with Dr Susanne Hodgson and the Departmental Grants and Finance teams in the preparation of funding applications and ensuring all requirements are met by Departmental, University and funder deadlines. You will act as the first point of contact for important project enquiries and decision-making issues and effectively liaise with external collaborators and funders, including managing relationships with funders, coordinating conference calls and meetings (including minute taking). It is essential that you hold a degree in a relevant area of research; i.e. biological sciences, ideally related to immunology or vaccinology, together with demonstrable experience in managing and coordinating complex scientific projects successfully. You will have a certified Project Manager Qualification (i.e. Prince 2) and proven relevant project management experience skills and knowledge, ideally related to vaccine or biomedical/ translational research. You will have a good interpersonal skills and ability to work effectively with others. Knowledge of clinical trials management and legal and reporting requirement is desirable. Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This position is offered part- time on a fixed term contract for 24 months and is funded by Bill and Melinda Gates Foundation. Only applications received before 12 midday on 23 October 2023 will be considered. Please quote **168283 o** n all correspondence.
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Henry Wellcome Building of Cellular and Molecular Physiology
Grade 7: £36,024 - £44,263 with a discretionary range to £48,350 per annum (pro rata)
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Old Road Campus Research Building, Roosevelt Drive
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Clinical Bio-Manufacturing Facility, Churchill
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Jenner Institute, Old Road Campus Research Building, Roosevelt Drive, Headington, Oxford, OX3 7DQ
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Job title Project Manager Division Medical Sciences Department Nuffield Department of Medicine Location Jenner Institute, Old Road Campus Research Building, Roosevelt Drive, Headington, Oxford, OX3 7DQ Grade and salary Grade 7: £36,024 - £44,263 with a discretionary range to £48,350 per annum (pro rata) Hours Part-time (50% FTE/19 hours) Contract type Fixed-term contract for 24 months Reporting to Dr Susanne Hodgson, Clinician Scientist Vacancy reference 168283 Additional information Funding provided by Bill and Melinda Gates Foundation The role The Jenner Institute is seeking to appoint a Project Manager to support the pre-erythrocytic malaria vaccine research programme led by Professor Adrian Hill at the Jenner Institute. You will be based at the Old Road Campus Research Building (ORCRB) in Headington, Oxford. Your main responsibility will be providing management support to an exciting new programme exploring novel administration regimens for R21 – the University of Oxford’s leading malaria vaccine candidate. You may also support other clinical and translational projects within the group. The programme has a range of funders, and strong links with industry and a variety of non-industrial / academic collaborators. This will be a key role within the group ensuring successful completion of a new research programme led by Dr Susanne Hodgson and funded by the Bill and Melinda Gates Foundation. The Jenner Institute is a world leading vaccine institute. Professor Hill’s pre-erythrocytic malaria vaccine group has been conducting phase I and IIa clinical trials to evaluate the safety and immunogenicity of these vaccines in healthy volunteer subjects in the UK, including experimental malaria challenge studies to test vaccine efficacy. Parallel studies evaluating the safety and immunogenicity in malaria endemic areas (The Gambia, Burkina Faso and Kenya) are also underway. Our lead malaria vaccine candidate, R21, is now in advanced clinical development with a large Phase 3 trial in 5 African sites underway, alongside a number of other Phase 1 and Phase 2 clinical trials. This new programme of work seeks to evaluate clinically novel ways of increasing the immunogenicity and durability of antibody responses to R21. The group has a strong record of attracting external grant funding, a strong publication record, and is expanding. We aim to foster scientific excellence within a friendly, open and free-thinking environment. You will provide highly valuable project management support for this new programme of work but also allow input across a range of on-going and new programmes of work being undertaken by the group. If you have a strong scientific background, relevant experience and knowledge in project management, we encourage you to apply. Responsibilities You will: Management      Project manage the novel administration regimen programme for R21 to ensure the projects’ objectives are met within set timelines and work is conducted to the appropriate standards. Be responsible for the strategic management of this project including financial management and reporting, agreements with consortium members, arranging progress meeting and collating scientific reports. Undertake the financial management of the programme including approving requisitions and financial reporting. Liaise with HR and the business manager on staff budgeting, hiring and contracts. Provide support for all staff employed on the project to ensure: o They are following all University and project specific directives. o They receive the appropriate training and follow current Health and Safety regulations in collaboration with the Safety Officers. Administration    Liaise with Dr Susanne Hodgson and the Departmental Grants and Finance teams in the preparation of funding applications and ensuring all requirements are met by Departmental, University and funder deadlines. Support Dr Susanne Hodgson and the group to ensure project objectives are met within set timelines. Assist with the preparation of documentation required for the programme. 1       Attend scientific seminars, meetings and training as appropriate. Ensure appropriate documentation required by funders is in place and regularly updated and to be responsible for the correct preparation of project-related documents by them or any other members of the team. Present project progress to internal and external audiences. Co-ordinate timely delivery of project work packages and milestones. Collect and present data for the project as required, including technical and financial reports, and to manage submission of the reports as and when required. Conduct and administer regular group meetings, including minute taking. Communication             Act as the first point of contact for important project enquiries and decision-making issues. Be responsible for communicating with the key members of the team both in writing and orally using highly technical language and act as primary point of contact for various projects. Be responsible for project and resource planning, identifying shortfalls and issues, and providing feasible solutions to existing problems based on their own experience. Including managing the process of project setup and budgeting. Prepare or assist in the preparation of other project-related documents (MTAs, CDAs, and Patents). Effectively liaise with external collaborators and funders, including managing relationships with funders, coordinating conference calls and meetings (including minute taking); Be responsible for liaising with other research group and local administration teams, including Clinical Trials, HR, Research Contracts and Finance Teams as appropriate. Manage or supervise other project management and administrative staff as required. Represent the University of Oxford in a collaborative vaccinology consortium. Work with contract specialists to negotiate agreements for required goods and services. Carry out any other duties as required by Professor Adrian Hill, Dr Susanne Hodgson and other PIs that are commensurate with the nature of the role and the grade of this post. Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year. Undertake mandatory training as required by the University, Division and Department. The specific list of training courses may change from time-to-time, in response to both legal and internal University requirements. Selection criteria Essential        Hold a degree in a relevant area of research; i.e. biological sciences, ideally related to immunology or vaccinology. Demonstrable experience in managing and coordinating complex scientific projects successfully; Ability to support management of financial and operational resources; Ability to demonstrate leadership of complex projects, for example, with multiple stakeholders; Proven relevant project management experience, skills, and knowledge, ideally related to vaccine or biomedical / translational research; A certified Project Manager Qualification (i.e. Prince 2). Highly developed and organisation skills, with an ability to meet competing deadlines; 2      Ability and willingness to actively contribute towards developing and improving innovative ways of working and managing projects and research programmes; Critical thinking ability and good problem-solving skills, an eye for detail and an ability to work to high standards consistently; Ability to communicate effectively to a high standard, including relatively complex scientific matters, with a range of people and organisations both orally and in writing; Good interpersonal skills and ability to work effectively with others; Advanced computer skills particularly Microsoft Office package and Project Management software. Desirable      Hold a Master’s Degree in a relevant area, e.g. biological sciences, preferably immunology or vaccines Understanding of the principles of basic immunological assays. Experience of the University research grant management procedures including grant administration, reporting and management, preferably at the University of Oxford and/or previous relevant experience within the higher education sector. Knowledge of clinical trials management and legal and reporting requirements. Experience of vaccine testing pre-clinically or clinically. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. About the Nuffield Department of Medicine (NDM) The Nuffield Department of Medicine aims to improve healthcare internationally through its research and teaching. Over the last fifty years, it has pioneered the use of genetics, structural and cellular biology to understand susceptibility to human disease; at the same time, it remains a department of clinical medicine with a clinical interface at the core of its success. The NDM is the largest department in the University of Oxford and the largest department of medicine in Europe by research income. The department is organised around a series of strong and identifiably unique institutes, centres and units; but its aim is to be as non-hierarchical and closely-knit as possible, to encourage the very best interactions and the exchange of ideas between its staff. It supports teaching to encourage the very best students to join academic research. It maintains a £800m portfolio of externally funded research from over 140 different sponsors/funders, and has an annual turnover approaching £200m. The department’s activity is run directly through the University, but also through a series of subsidiary companies and other legal vehicles, tailored to the activity and the countries within which it operates. Across these vehicles and partnerships, the department has over 3,000 staff and students working solely on, or supporting, its research and teaching; and 1,000 of these staff are based in Oxford. The NDM holds collaborative grants with ~40 other departments or centres in the University of Oxford. The NDM is recognised for its diverse impacts in the field of healthcare. These range from the discovery of the mechanism of hypoxic gene regulation (Sir Peter Ratcliffe, Nobel Prize 2019) to the worldwide introduction of artemisinin and combination therapy for malaria (Sir Nick White and others). The underlying strength of the department, and its ability to bring together disciplines, has been evident through its contributions to the pandemic response, including: ISARIC and its overseas activity, IDDO and TGHN, the work of the Africa-Asia Programmes, the Oxford-AZ vaccine, elucidating the structural biology of variants and neutralising antibodies, the Office of National Statistics study, the UK Serology Surveillance platform, the standard testing of commercial assays for the Government, Mobile Apps, RECOVERY trial leading to the worldwide use of dexamethasone, the NHS cohort studies, the COMBAT study. This activity has certainly saved more than 2m lives during the pandemic. 4 The major strategic plans of the NDM are built around, (1) establishing a step-change in to clinical pathology and the study of human disease in all clinical specialities; (2) accelerating the discovery of new medicines; and (3) addressing the burden of worldwide infectious disease, including emerging threats. The GSK-Oxford Molecular and Computational Medicine Institute (MCMI) is aligned with this vision and will be primarily based in its Wellcome Centre for Human Genetics and Big Data Institute with strong links to other departments and its overseas activity. The NDM has a strong commitment to careers and equality of opportunity and treatment. The Department holds an Athena SWAN Silver award in recognition of the commitment made to promote gender equality through our organisational and cultural practices and our efforts to improve the working environment for both men and women. For more information, please see the NDM pages of Equality, Diversity and Inclusion. For more information on NDM please visit: https://www.ndm.ox.ac.uk Jenner Institute The Jenner Institute was founded in November 2005 to develop innovative vaccines against major global diseases. Uniquely it focuses both on diseases of humans and livestock and tests new vaccine approaches in parallel in different species. A major theme is translational research involving the rapid early-stage development and assessment of new vaccines in clinical trials. For more information please visit: department website http://www.jenner.ac.uk/ 5 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the onscreen instructions to register as a new user or log-in if you have applied previously. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please upload all documents as PDF files with your name and the document type in the filename. Please note using a long file name may prevent you from uploading your documents.  http://www.ox.ac.uk/about_the_university/jobs/professionalandmanagement/ All applications must be received by midday UK time on the closing date stated in the online advertisement Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs. Non-technical questions about this job should be addressed to the recruiting department directly recruitment@ndm.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/myfamily-care Childcare The University has excellent childcare services, including five University nurseries as well as Universitysupported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support 8 Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 9
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We are seeking to appoint a Project Manager to support the pre-erythrocytic malaria vaccine research programme led by Professor Adrian Hill at the Jenner Institute, Nuffield Department of Medicine. You will be responsible for the strategic management of this project including financial management and reporting, agreements with consortium members, arranging progress meeting and collating scientific reports. You will liaise with Dr Susanne Hodgson and the Departmental Grants and Finance teams in the preparation of funding applications and ensuring all requirements are met by Departmental, University and funder deadlines. You will act as the first point of contact for important project enquiries and decision-making issues and effectively liaise with external collaborators and funders, including managing relationships with funders, coordinating conference calls and meetings (including minute taking). It is essential that you hold a degree in a relevant area of research; i.e. biological sciences, ideally related to immunology or vaccinology, together with demonstrable experience in managing and coordinating complex scientific projects successfully. You will have a certified Project Manager Qualification (i.e. Prince 2) and proven relevant project management experience skills and knowledge, ideally related to vaccine or biomedical/ translational research. You will have a good interpersonal skills and ability to work effectively with others. Knowledge of clinical trials management and legal and reporting requirement is desirable. Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This position is offered part- time on a fixed term contract for 24 months and is funded by Bill and Melinda Gates Foundation. Only applications received before 12 midday on 23 October 2023 will be considered. Please quote 168283 on all correspondence.
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