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Level 6, West Wing, John Radcliffe Hospital, Headley Way
OxPoints
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West Wing, Level 6, John Radcliffe Hospital, Oxford, OX3 9DU Web: www.ndcn.ox.ac.uk | Tel: +44(0)1865 234702 | Email: recruitment@ndcn.ox.ac.uk Job title Deputy HR Manager Division Medical Sciences Division Department Nuffield Department of Clinical Neurosciences (NDCN) Location Level 6, West Wing, John Radcliffe Hospital, Oxford, OX3 9DU Grade and salary Grade 6: £32,332 – £38,205 per annum Hours Full time Contract type Permanent Reporting to HR Manager Vacancy reference 168356 Additional information Hybrid working available The role The NDCN HR Team provides high quality professional services to support over 495 staff and approximately 385 academic visitors. This is an exciting and positively challenging role, giving you an opportunity to assist some of the world’s leading researchers, within one of the most respected Universities in the world. Reporting to the HR Manager, you will manage the supervision of the HR Apprentices and the day-to-day transactional processes for the HR team, providing a professional customer focused service for NDCN. You will interact with staff at all levels and deliver accurate, appropriate and timely HR support, advice and documentation in line with university policy. You are expected to demonstrate generalist HR knowledge and skills and your key responsibilities will be recruitment, all aspects of the employee life-cycle and payroll changes through the online HR system, in line with monthly deadlines. You will support international recruitment and will be required to be fully conversant with the current UKBA immigration and visa regulations. Training will be provided in this complex area. You should have excellent organisational skills, a professional customer-focused approach and the ability to communicate effectively with a diverse audience. The actual duties you will undertake on a day-to-day basis will vary and so being able to manage your workload and time is essential. NDCN encourages staff to explore the University’s Work Learn Develop programme of funded professional training and development opportunities for university staff. This role provides an excellent opportunity for a suitable individual to pursue a qualification while working for NDCN. Responsibilities Support  Supervision and development of HR apprentices to deliver an effective HR service for the department  Confidently advise line managers and staff members, using appropriate methods of communication tailored to the audience. Supporting more junior members of the team with answering straightforward questions, whilst researching employment law, interpreting procedures to answer more complex questions  Support managers in handling straightforward individual employee cases, ensuring compliance with university policy, working with central HR where necessary  Advise managers on staffing requirements, taking into account the department’s business, strategy and manpower planning  Work with managers to design effective job advertisements and job descriptions to ensure that they comply with university guidance and best practice, and have oversight of the recruitment process  Carry out induction sessions for new staff and deliver briefings on a range of HR topics within the department  Co-ordinate the Reward & Recognition scheme and associated paperwork Development  In conjunction with the Head of HR and HR Manager plan, update and implement new departmental HR policy, ensuring policies are in place for induction, probation, visitors, absence management, etc.  Provide reports to the Senior Management Group to include updates on staffing, legislation changes and key developments in HR  Attend Departmental working groups or committees to build relationships and share best practice Compliance  Monitor the sick leave absence records, annual leave records, end of probationary periods and annual appraisal dates to advise managers as necessary and ensure that processes are in place for their correct storage and maintenance  Maintain oversight of monthly payroll changes, ensuring that the correct funds are utilised, highlighting any funding issues discussing these with the HR Manager, and adhering to the University’s deadlines 2  Produce EJRA and retirement reports using the PeopleXD system identifying staff reaching retirement age and discussing these with the HR Manager.  Attend appropriate training on employment law, University HR policies and procedures, and their effective implementation at departmental level  Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request Selection criteria Essential selection criteria  Completed or working toward CIPD Level 7, or have equivalent relevant qualification  Experience of working in an HR team/generalist role providing a high level of customer service and managing HR processes  Sound knowledge and experience of the application of UK employment law and Home Office regulations for Visas  Experience of operating HR information systems (ideally PeopleXD) and the ability to accurately produce management information reports  Excellent communication and interpersonal skills, with the ability to communicate effectively and confidently with people at all levels and to clearly and accurately communicate processes and procedures verbally and in writing  Ability to develop professional and effective working relationships with key stakeholders  Willingness to undertake professional development and training  Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines  The ability to handle confidential material appropriately, together with an awareness of data projection and information security guidelines Desirable selection criteria  HR experience within the University of Oxford or other higher education institutions  Experience of supervising staff 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Medical Sciences Division The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information visit: www.medsci.ox.ac.uk The Nuffield Department of Clinical Neurosciences The Nuffield Department of Clinical Neurosciences (NDCN), led by Prof Kevin Talbot, has over 400 staff and 150 postgraduate students. NDCN has an established research and teaching portfolio with a national and international reputation for excellence. 4 NDCN is based in high quality research and clinical facilities in the West Wing of the John Radcliffe Hospital, alongside the Department's world-class Wellcome Centre for Integrative Neuroimaging (WIN) and the Weatherall Institute of Molecular Medicine (which houses 3 of our research groups), and provides the ideal facilities to translate research from bench to bedside. In keeping with the award of NIHR Comprehensive Biomedical Research Centre status, to a partnership between Oxford University and the Oxford Radcliffe Hospitals NHS Trust, we have developed a highly integrated and interdisciplinary environment in which research, teaching, clinical training and clinical care interact. This enables us to establish new approaches to the understanding, diagnosis and treatment of brain diseases. To this end the Department fosters collaborations worldwide and warmly welcomes visiting scientists, clinical fellows and students. The Department comprises six sections: For more information visit: www.ndcn.ox.ac.uk Medical Research Council Brain Network Dynamics Unit The MRC BNDU is directed by Professor Peter Magill and is exceptionally multidisciplinary, integrating research programmes that span clinical, experimental and computational neuroscience. The Unit’s collective goal is to understand and exploit the moment-to-moment interactions between nerve cells that are critical for brain functions, with a special focus on the brain circuits underlying movement and memory. For more information visit: www.mrcbndu.ox.ac.uk Nuffield Division of Anaesthesia NDA is led by Associate Professor Andrew Farmery. The NDA is committed to the development and maintenance of internationally competitive research programmes in pain and consciousness; respiration and hypoxia; adult and neuro-intensive care; simulation and human factors training. For more information visit www.nda.ox.ac.uk Division of Clinical Neurology DCN is led by Professor David Bennett. DCN is committed to the development of research programs that improve understanding of the nervous system in health and disease. For more information visit www.dcn.ox.ac.uk The Wellcome Centre for Integrative Neuroimaging (WIN) WIN is a multi-disciplinary neuroimaging research facility led by Heidi Johansen-Berg. WIN aims to bridge the gap between laboratory neuroscience and human health, by performing multi-scale studies spanning from animal models through to human populations. It focuses on the use of Magnetic Resonance Imaging (MRI) for neuroscience research, along with related technologies such as Transcranial Magnetic Stimulation, transcranial Direct Current Stimulation, MEG and EEG. WIN has core locations at the John Radcliffe Hospital (FMRIB), Warneford Hospital (OHBA) and University Science area (BSB). For more information visit www.win.ox.ac.uk 5 Nuffield Laboratory of Ophthalmology NLO is led by Professor Russell Foster, who leads the Sleep & Circadian Neuroscience Institute. NLO pursues scientific and clinical research into a range of areas related to vision, the eye and circadian neuroscience. For more information visit www.nlo.ox.ac.uk Centre for the Prevention of Stroke & Dementia CPSD is led by Professor Peter Rothwell. The centre carries out research that increases understanding of the causes of cerebrovascular disease. Its aims are to improve prevention of stroke and dementia by earlier diagnosis, more reliable prognostication, and more effective use of existing preventive treatments in routine clinical practice. For more information visit www.cpsd.ox.ac.uk Working at NDCN NDCN actively promotes a healthy work life balance amongst employees through a number of family friendly policies. See https://hr.admin.ox.ac.uk/staff-benefits for further information. The University of Oxford is a member of the Athena SWAN Charter and holds an institutional Bronze Athena SWAN award. The Department of Clinical Neurosciences holds a departmental Silver Athena award in recognition of its efforts to introduce organisational and cultural practices that promote advancement of gender equality: representation, progression and success for all. 6 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application, you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Help and support is available from: https://hrsystems.admin.ox.ac.uk/recruitment-support If you require any further assistance please email recruitment.support@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of Opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 9
John Radcliffe West Wing and Children's Hospital
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Past vacancies at the University of Oxford
We are looking for a Deputy HR Manager to joint the Nuffield Department of Clinical Neurosciences (NDCN). The NDCN HR Team provides high quality professional services to support over 495 staff and approximately 385 academic visitors. This is an exciting and positively challenging role, giving you an opportunity to assist some of the world’s leading researchers, within one of the most respected Universities in the world. Reporting to the HR Manager, you will manage the supervision of the HR Apprentices and the day-to-day transactional processes for the HR team, providing a professional customer focused service for NDCN. You will interact with staff at all levels and deliver accurate, appropriate and timely HR support, advice and documentation in line with university policy. You are expected to demonstrate generalist HR knowledge and skills and your key responsibilities will be recruitment, all aspects of the employee life-cycle and payroll changes through the online HR system, in line with monthly deadlines. You will support international recruitment and will be required to be fully conversant with the current UKBA immigration and visa regulations. Training will be provided in this complex area. The successful candidate will have completed or be working towards CIPD Level 7, or have equivalent relevant qualifications. You should have excellent organisational skills, a professional customer-focused approach and the ability to communicate effectively with a diverse audience. The actual duties you will undertake on a day-to-day basis will vary and so being able to manage your workload and time is essential. You should also have experience of working in an HR role, as well as knowledge and experience of the application of UK employment law and Home Office regulations for Visas. HR experience within a higher education institution and experience of supervising staff is desirable. Please see the below 'Job Description' for further details on the responsibilities and selection criteria, as well as further information about the university and how to apply. NDCN encourages staff to explore the University’s Work Learn Develop programme of funded professional training and development opportunities for university staff. This role provides an excellent opportunity for a suitable individual to pursue a qualification while working for NDCN. This post is permanent and full time. Hybrid working is available. Only applications received before 12pm midday on Wednesday 25th October 2023 will be considered. Interviews will be held as soon as possible thereafter.
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We are looking for a **Deputy HR Manager** to joint the Nuffield Department of Clinical Neurosciences (NDCN). The NDCN HR Team provides high quality professional services to support over 495 staff and approximately 385 academic visitors. This is an exciting and positively challenging role, giving you an opportunity to assist some of the world’s leading researchers, within one of the most respected Universities in the world. Reporting to the HR Manager, you will manage the supervision of the HR Apprentices and the day-to-day transactional processes for the HR team, providing a professional customer focused service for NDCN. You will interact with staff at all levels and deliver accurate, appropriate and timely HR support, advice and documentation in line with university policy. You are expected to demonstrate generalist HR knowledge and skills and your key responsibilities will be recruitment, all aspects of the employee life-cycle and payroll changes through the online HR system, in line with monthly deadlines. You will support international recruitment and will be required to be fully conversant with the current UKBA immigration and visa regulations. Training will be provided in this complex area. The successful candidate will have completed or be working towards CIPD Level 7, or have equivalent relevant qualifications. You should have excellent organisational skills, a professional customer-focused approach and the ability to communicate effectively with a diverse audience. The actual duties you will undertake on a day-to-day basis will vary and so being able to manage your workload and time is essential. You should also have experience of working in an HR role, as well as knowledge and experience of the application of UK employment law and Home Office regulations for Visas. HR experience within a higher education institution and experience of supervising staff is desirable. Please see the below 'Job Description' for further details on the responsibilities and selection criteria, as well as further information about the university and how to apply. NDCN encourages staff to explore the University’s Work Learn Develop programme of funded professional training and development opportunities for university staff. This role provides an excellent opportunity for a suitable individual to pursue a qualification while working for NDCN. **This post is permanent and full time. Hybrid working is available.** **Only applications received before 12pm midday on Wednesday 25th October 2023 will be considered.** **Interviews will be held as soon as possible thereafter.**
John Radcliffe Anaesthetic Modular Building
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Clinical Neurosciences, Nuffield Department of
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Standard Grade 6: £32,332 – £38,205 per annum
Nuffield Department of Clinical Neurosciences
Nuffield Department of Clinical Neurosciences (NDCN), Level 6, West Wing, John Radcliffe Hospital, Oxford, OX3 9DU
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