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Grade 5: £28,754- £33,966 per annum (pro rata)
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The Oxford School of Global and Area Studies (OSGA), Bevington Road, Oxford
Job Description Job title Research Compliance Officer Division Social Sciences Department The Oxford School of Global and Area Studies (OSGA) Location 12 Bevington Road, Oxford, OX2 6LH Grade and salary Grade 5: £28,754- £33,966 per annum (pro rata) Hours Part time, variable hours (18.25 hours per week /0.5 FTE). Hybrid working hours’ arrangements will be possible, with working days to include Mondays, Wednesdays and Fridays. Contract type Fixed-term for 3 months Reporting to Mrs Francesca Tucci, Research Development Officer Vacancy reference 168428 This is a secondment opportunity for University of Oxford staff members. The post is available immediately and the successful candidate must be available to start in November 2023 or as soon as possible thereafter. Additional Information *Proof of the right-to-work in the UK: This vacancy does NOT meet the Home Office requirements for a new Certificate of Sponsorship application. However, if the chosen candidate is eligible to apply for a different type of visa, the School will seek advice from the Staff Immigration Team, if they could pursue a visa route in its own right. The role Working closely with (and reporting to) the Research Development Officer, you will support OSGA’s research and finance functions. In particular you will provide administrative support for the research ethics approval (CUREC), travel risk assessment (TRA) and insurance processes. Whilst this is not primarily a finance role, you may be required to carry out basic finance duties at busy times and to cover staff absence. It is expected that the role will develop over time while remaining within the scope of Grade 5 responsibilities. Responsibilities/Duties         Co-ordinate departmental CUREC and travel risk assessment/insurance processes: provide support and advice to academics and researchers about the procedures for submitting CUREC and TRA/insurance applications, manage application records, review applications, provide feedback to applicants and deal with queries. Provide assistance to the Research Development Officer in the preparation of grant applications. Provide advice on the preparation of grant applications as directed by the Research Development Officer. Prepare financial costings for grant applications using the University’s costing tool (X5). Ensure that grant applications and award information are submitted to Research Services in a timely manner. Support the Finance Manager with some aspects of post-award management including project set-up on Oracle, report distribution, reviewing compliance with funders’ terms and conditions and preparation of audit files. Support the finance team with basic duties such as raising requisitions and checking expense claims as required. Carry out any other duties commensurate with the grade as may be required. Selection criteria Essential           Good general education to A-level standard or equivalent. Experience in an administrative support role, preferably in higher education or a similar field. Ability to interpret and explain complex information to others. Ability to work accurately with excellent attention to detail. Ability to work on own initiative with minimal supervision. Experience of working calmly under pressure and working successfully to tight deadlines. Ability to communicate fluently and tactfully, both orally and in writing, at all levels within the University and with external organisations. Excellent computer literacy and ability to learn new IT packages as required. Ability to work, as a member of a team that is physically dispersed across different locations. Enthusiastic, reliable and flexible in approach. Desirable    Experience of working in a Research Administration function. Experience of working in a university or other public sector environment. Experience of the University’s costing and pricing tool (X5) and finance system (Oracle). Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Research Compliance Officer _Oct 2023_JD 2 The Oxford School of Global and Area Studies The School represents a commitment by the University to enhancing teaching and research in Area Studies. It brings together seven units: the African Studies Centre, the Latin American Centre (including the Brazilian Studies Programme), the Nissan Institute of Japanese Studies, the Contemporary China Studies Programme, Russian and East European Studies, the Contemporary South Asia Studies Programme and the Middle East Programme. The administration of the School is based at 12 Bevington Road, with colleagues also providing administrative support across a number of locations in which the School’s constituent units are based (including the Nissan Institute of Japanese Studies at St Antony’s College and the University of Oxford China Centre at St Hugh’s College). The School is devoted to research and graduate teaching in academic disciplines which attempt to understand the complexity and the interrelatedness of society through anthropology, economics, politics, history, sociology and culture. Its teaching and research seek to take into account both the insights provided by the separate disciplines and the contextualisation provided by in-depth knowledge of specific regions and countries. Interdisciplinary collaboration to study specific social processes is encouraged, and a distinctive feature of the School is the number of its academic staff who hold joint appointments in the School and a disciplinary department in the Social Sciences or Humanities Divisions. In the most recent national research quality assessment exercise (REF2021), Area Studies at Oxford – comprising staff in the School and the Faculty of Oriental Studies in the Humanities Division - was judged to account for more world-leading (4*) research than any other Area Studies department in the UK. The School admits around 150 graduate students a year on Masters and DPhil programmes, across the African Studies Centre, Latin American Centre, the Nissan Institute of Japanese Studies, Russian and East European Studies, Contemporary South Asia, Contemporary Chinese Studies, Middle East Studies, and the comparative master’s programme in Global and Area Studies. Additionally, the School’s academic staff supervise doctoral students and teach on a range of undergraduate programmes in other parts of the University. Further information about the OSGA, its component units, its staff, courses and research activities can be found on its website at www.area-studies.ox.ac.uk The School holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The Social Sciences Division The University’s academic departments and faculties are organised into four large groups known as Academic Divisions (Social Sciences, Mathematical, Physical and Life Sciences (MPLS), Medical Sciences, and Humanities). The divisions are responsible for academic strategy and operational planning, oversight of the teaching and research of their constituent departments and faculties, and for personnel and resource management. The social sciences at Oxford are distinctive for both their depth and breadth, with over 1,100 academic and research staff working across fifteen departments, faculties and schools. The Head of the Social Sciences Division is Professor Timothy Power. The Division is a world-leading centre of research and education in the social sciences. The Times Higher Education (THE) University Rankings returned the University of Oxford to the number one spot in the world for Social Sciences in 2022. We have placed first in three of the last five years (2018, 2019 and 2022). More than 800 researchers were returned to Main Panel C (Social Sciences) for REF 2021 across a diverse range of subject area ‘units of assessment’ – from geography and business to archaeology and law. Over55% of the research submitted from the Division was judged to be world-leading (4*, the highest score available). More than two-thirds (69%) of the research’s impact was also recognised as world-leading(4*). Research from across the Division was also submitted to subject areas across Panels A (Medicine, health and life sciences), B (Physical sciences, engineering and mathematics), and D (Arts and Humanities), highlighting the enormous Research Compliance Officer _Oct 2023_JD 3 breadth and diversity of research expertise across the Division. Our academic and research staff and students are international thought leaders, generating new evidence, insights and policy tools with which to address some of the major global challenges facing humanity, such as sustainable resource management, poverty and forced migration, effective governance and justice. Particular research highlights in recent years have included COVID-19 and Climate Change. As well as active interdisciplinary links with researchers in other divisions at Oxford, we engage and collaborate extensively with other universities and a wide range of governmental and non-governmental practitioner communities such as law, business, public health and welfare, international development and education around the world. The Division has an extensive portfolio of external funders, partners and supporters, with competitively-awarded external research income exceeding £50million per year and philanthropic income over £25 million a year. As part of our commitment to equality of opportunity, eleven of our departments have achieved Bronze awards under the Athena Swan Charter (a UK accreditation scheme recognising organisations’ commitment to equality and diversity, particularly in gender). Our School of Geography and the Environment holds an Athena Swan Silver award. In February 2023, for the first time, the University as a whole was awarded an institutional Athena Swan Silver award, acknowledging the progress that has been made in addressing a number of gender gaps across the University over the last five years. The Division delivers an exceptional range of high-quality educational programmes all underpinned by the innovative research being undertaken by our academics. The student body is made up of over 2,000undergraduate students, nearly 3,000 students studying postgraduate taught programmes and 1,200postgraduate research students. The programmes we offer are wide-ranging, often interdisciplinary and include professionally-oriented provision in areas such as business, law and education. The Division is home to several of Oxford’s most widely recognised teaching programmes, such as Philosophy, Politics and Economics (PPE) at undergraduate level; and at the Masters level programmes such as the Bachelor in Civil Law (BCL), Environmental Change and Management, International Relations, and Social Data Science. For more information please visit: http://www.socsci.ox.ac.uk/ About the University of Oxford Oxford’s departments and colleges aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. Oxford’s self-governing community of international scholars includes Professors, Associate Professors, other college tutors, senior and junior research fellows and a large number University research staff. Research at Oxford combines disciplinary depth with an increasing focus on inter-disciplinary and multi-disciplinary activities addressing a rich and diverse range of issues. Oxford’s strengths lie both in empowering individuals and teams to address fundamental questions of global significance, and in providing all staff with a welcoming and inclusive workplace that supports everyone to develop and do their best work. Recognising that diversity is a great strength, and vital for innovation and creativity, Oxford aspires to build a truly inclusive community which values and respects every individual’s unique contribution. While Oxford has long traditions of scholarship, it is also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities. It consistently has the highest external research income of any university in the UK (the most recent figures are available at www.ox.ac.uk/about/organisation/financeand-funding), and regularly creates spinout companies based on academic research generated within and owned by the University. Oxford is also recognised as a leading supporter of social enterprise. Research Compliance Officer _Oct 2023_JD 4 Oxford admits undergraduate students with the intellectual potential to benefit fully from the small group learning to which Oxford is deeply committed. Meeting in small groups with their tutor, undergraduates are exposed to rigorous scholarly challenge and learn to develop their critical thinking, their ability to articulate their views with clarity, and their personal and intellectual confidence. They receive a high level of personal attention from leading academics. Oxford has a strong postgraduate student body, who are attracted to Oxford by the international standing of the faculty, by the rigorous intellectual training on offer, by the excellent research and laboratory facilities available, and by the resources of the museums and libraries, including one of the world’s greatest libraries, the Bodleian. For more information please visit www.ox.ac.uk/about/organisation How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical https://staff.web.ox.ac.uk/recruitment-support-faqs troubleshooting advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at hr-administrator@area.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Research Compliance Officer _Oct 2023_JD 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/jobapplicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Research Compliance Officer _Oct 2023_JD 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. Research Compliance Officer _Oct 2023_JD 7
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This is a SECONDMENT OPPORTUNITY for internal candidates only. About the Role: Oxford School of Global and Area Studies is seeking to employ a well-organized and conscientious part-time Research Compliance Officer to support OSGA’s research and finance functions. This role is part of a wider administration team that reports to the Head of Administration and Finance. The post-holder will work under the supervision of the Research Development Office, however, they will need to manage their own time and take initiative within certain areas. They will provide assistance in the preparation of the grant applications and administrative support for the research ethics approval (CUREC), travel risk assessment (TRA), and insurance processes. They will support the Finance Manager with some aspects of post-award management. Whilst this is not primarily a finance role, the post-holder may be required to carry out basic finance duties at busy times and to cover staff absence. About You: This is an exciting opportunity for an individual educated to A-level standard or equivalent with proven administrative skills, preferably in higher education or a similar field, and an ability to interpret and communicate complex information to others. You will be self-motivated, well-organised, and able to work efficiently and successfully to tight deadlines, whilst enjoying working as part of a small team. A high level of computer literacy, good communication skills, and the ability to produce high quality, accurate, independent work supporting the finance and research support functions with little supervision are also essential, while previous experience of the University’s costing and pricing tool (X5) and finance system (Oracle) would be advantageous. Application process: Information about the application process and the full list of responsibilities and selection criteria can be obtained from the job description (Vacancy ID: 168428), below. Queries about the post should be addressed to Francesca Tucci, Research Development Officer, at francesca.tucci@area.ox.ac.uk. All inquiries will be treated in strict confidence and will not form part of the selection decision. The closing date for applications is 12.00 noon (UK time) on Friday 10th November 2023. Interviews are expected to be held online as soon as possible after the closing date.
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**This is a SECONDMENT OPPORTUNITY for internal candidates only.** **About the Role:** Oxford School of Global and Area Studies is seeking to employ a well-organized and conscientious part-time Research Compliance Officer to support OSGA’s research and finance functions. This role is part of a wider administration team that reports to the Head of Administration and Finance. The post-holder will work under the supervision of the Research Development Office, however, they will need to manage their own time and take initiative within certain areas. They will provide assistance in the preparation of the grant applications and administrative support for the research ethics approval (CUREC), travel risk assessment (TRA), and insurance processes. They will support the Finance Manager with some aspects of post-award management. Whilst this is not primarily a finance role, the post-holder may be required to carry out basic finance duties at busy times and to cover staff absence. **About You:** This is an exciting opportunity for an individual educated to A-level standard or equivalent with proven administrative skills, preferably in higher education or a similar field, and an ability to interpret and communicate complex information to others. You will be self-motivated, well-organised, and able to work efficiently and successfully to tight deadlines, whilst enjoying working as part of a small team. A high level of computer literacy, good communication skills, and the ability to produce high quality, accurate, independent work supporting the finance and research support functions with little supervision are also essential, while previous experience of the University’s costing and pricing tool (X5) and finance system (Oracle) would be advantageous. **Application process:** Information about the application process and the full list of responsibilities and selection criteria can be obtained from the job description (Vacancy ID: 168428), below. Queries about the post should be addressed to Francesca Tucci, Research Development Officer, at francesca.tucci@area.ox.ac.uk. All inquiries will be treated in strict confidence and will not form part of the selection decision. **The closing date** for applications is 12.00 noon (UK time) **on Friday 10th November 2023.** **Interviews** are expected to be held online as soon as possible after the closing date.
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