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The Department of Computer Science is looking for a proactive and committed individual to join our finance team. This is an exciting opportunity to join the finance team as a key member, assisting to coordinate the transactional activity of the Department. The team consists of 9 people, split into two sections, with one responsible for project management and the other for financial transactions, this role sits within the transactional side of the team. The general finance tasks are split between and rotated across the 3 Finance Assistants and 1 Finance Officer to adhere to the University’s segregation of duty requirements. The coordination of the tasks will be the responsibility of the Finance Officer with support from the Senior Finance Officer. The post holder will work closely with various teams within the department and across the University. The successful candidate will have financial administration experience, excellent IT skills and be able to communicate both verbally and in writing to a range of non-financial audiences. They should also have the ability to balance and prioritise their workload, make informed decisions whilst knowing when to escalate to the Senior Finance Officer and have experience in coordinating a team. The post is a full-time permanent contract and would also be considered for part-time at no less than 0.8 FTE. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. **The closing date for applications is 12 noon on 20th November 2023.** Interviews are expected to be held within the next fortnight. **We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.** Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diversity groups and champions, for example http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave. Demonstrating a commitment to provide equality of opportunity. We would particularly welcome applications from women and black and minority ethnic applicants who are currently under-represented within the Computer Science Department. All applicants will be judged on merit, according to the selection criteria.
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_________________________________________________________________________ University of Oxford Department of Computer Science Job description and selection criteria Job title Finance Officer Division Mathematical, Physical and Life Sciences (MPLS) Department Computer Science Location Wolfson Building, Parks Road, Oxford. Grade and salary Grade 5: £28,759 - £33,966 per annum Hours Full time (part-time 0.8 FTE can be considered) Contract type Permanent Reporting to Senior Finance Officer - GL Vacancy Reference 168925 Overview of the role The general finance office tasks are split and rotated between the 3 Finance Assistants and 1 Finance Officer and adhere to the University’s segregation of duty requirements. The coordination of the tasks is the responsibility of the Finance Officer with support from the Senior Finance Officer. Responsibilities     Act as the coordinator for the Finance Assistants, responsible for the finance inbox including monitoring and allocating requests to Finance Assistants. Act as the first point of contact/support for general finance queries for Finance Assistants and the department. Review and validate financial transactions in purchasing/procurement, payment requests, departmental credit card and eExpenses system to ensure compliance to departmental/University policy and procedures. Escalate anomalies/complex issues to Senior Finance Officer. Coordinate the purchasing process on Oracle Financials to ensure that the transactions are completed accurately in the system and adhere to the University’s guideline.                      Prepare, review and distribute the control checks report on a regular basis (open purchase order and invoices on hold report) to Finance Assistants for their actions. This includes following up with Finance Assistants, offering advice and support where necessary and provide a status update to Senior Finance Officer. Escalate anomalies and complex issues to Senior Finance Officer. Advise all staff on the most appropriate method on purchasing and procurement to ensure adherence to the University’s guideline. Prepare orders using Oracle Financials and departmental credit card – This will include raising purchase requisitions and generating purchase orders. Set up new suppliers and amend existing ones on Oracle financials through central finance Deal with any queries from suppliers about purchase orders raised Investigate and resolve any variations in the invoices compared to the purchase orders and where necessary liaise with the supplier to obtain a credit note. Check the credit card statement has correct receipts and relevant supporting documentation and charging appropriate codes and complete online reconciliation sheet to central finance for uploading. Process invoices in the Oracle Financial system and deal with anomalies, escalating complex queries to the Senior Finance Officer. Review the control checks report and take appropriate actions on a regular basis to ensure that Oracle is up to date. Raise ad-hoc internal and external sales invoices to customers. Review the aged debtors report and take appropriate actions on a regular basis to ensure invoice due is collected in a timely manner. Be responsible for and coordinate all the departmental travel requirements. Including raising POs and matching to the on line travel portal or email requests and confirming to the University’s preferred supplier for travel, ensuring that the correct authorisations are attached for audit purpose. Dealing with any queries that may arise for travel booked through the supplier. Check the reimbursement claims received on eExpenses and ensure that the correct receipts and supporting documentation are attached to each claim. To check that the expenses being claimed for, are bona fide expenses as described in the University’s expenses policy and research project sponsors regulations. Code the claims to the appropriate cost centre or research projects and cost categories. Be responsible for the payment of student bursary payments, setting up recurring payments and creating payment requests for those where a recurring payment cannot be set up. Coordinate the software engineering part time course student payments Administration of the online store payment portal for Software Engineering Programme fees and other fees. Prepare and enter journals into Oracle financials when required. Maintain databases and update records, checking figures for errors and omissions Assist the Senior Finance Officer with transaction/management reports and taking corrective action where necessary. Answer straight forward queries on Finance issues, providing basic advice on financial policies and procedures as appropriate, and referring to the Senior Finance Officer of any complex cases. Any other duties that may be required from time to time either by the Senior Finance Officer or Senior Management. 2 Selection Criteria Essential  Educated to GCSE standard or equivalent  A high standard of numeracy; the ability to manage finances  Competent using Microsoft Word, Excel and databases  Ability to complete high volumes of work to a high level of accuracy  Attention to detail and aptitude to see tasks through to completion  A good team player with leadership abilities, committed to achieving both individual and team objectives  Ability to develop professional and effective working relationships with key stakeholders  Good written and oral communication skills and be able to communicate with people at all levels both within and outside of the University  Ability to work on your own initiative with minimum supervision as appropriate within the duties of the post and to have a high level of personal responsibility  Ability to manage and prioritise a varied and busy workload, and work to deadlines  Eager to learn and undertake new challenges as and when they may arise Desirable  Experience of using Oracle financial system  Previous experience of working in an accounting environment within higher education or research establishment Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Computer Science The Department of Computer Science was established in 1957, making it one of the longestestablished Computer Science departments in the country. It is one of the UK’s leading Computer Science Departments (ranked first in a number of international rankings). Our Computer Science and Informatics submission to the UK Research Excellence Framework (REF) in December 2021 resulted in 81% of research activity ranked as 4* (world-leading) and the rest ranked as 3* (internationally excellent). A significant majority of the Department are active in externally sponsored research, with both government and industrial funding. At present, there are 74 members of academic staff and 100 research staff. The Department has close links with government, industry, and other departments within the University. Among the latter are Mathematics, Engineering, Physics, Statistics and life sciences. The Department is housed across multiple sites within the University’s South Parks Road Science Area, facilitating strong collaborative links with research groups and institutes in closely allied areas (including the Oxford Internet Institute and the Oxford e-Research Centre). At present, the Department holds over £50m in external research contracts. Research in the Department is currently managed in ten themes:  Algorithms & Complexity Theory, led by Professor Leslie Ann Goldberg, focusses on determining the inherent difficulty of computational problems, classifying problems according to this inherent difficulty, and designing and analysing algorithms that use computational resources as efficiently as possible;  Artificial Intelligence & Machine Learning, led by Professor Michael Wooldridge, focuses on theoretical foundations of AI, multiagent systems, deep learning, reinforcement learning ,and computational linguistics;  Automated Verification, led by Professor Marta Kwiatkowska, investigates theory and practice of formal verification and correct-by-construction synthesis for software and hardware systems;  Computational Biology & Health Informatics, led by Professor Blanca Rodriquez , is concerned with computational approaches for biomedical research and healthcare innovation; 4  Human-Centred Computing, led by Professor Nigel Shadbolt, includes human-computer interaction, social computing, and the worldwide web;  Data and Knowledge & Action, led by Professor Ian Horrocks, includes databases, knowledge representation and reasoning;  Programming Languages, led by Professor Sam Staton, includes functional programming, program analysis, and programming language foundations;  Quantum, led by Professor Jonathan Barrett, focusses on quantum computing including quantum software, causality in quantum theory, quantum cryptography and foundations of quantum computing;  Security, led by Professor Ivan Martinovic, specialises in cybersecurity, protocol analysis, systems security, trusted computing, and networking.  Systems, led by Professor Niki Trigoni, focusses especially on cyber physical systems. We plan to substantially broaden our research in systems to complement our existing research areas. For more information, please visit: http://www.cs.ox.ac.uk/. The Department of Computer Science holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The Mathematical, Physical, and Life Sciences Division (MPLS) The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. Oxford is widely recognised as one of the world's leading science universities and the MPLS Division is home to our non-medical sciences, with 9 academic departments that span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research tackles major societal and technological challenges – whether developing new energy solutions or improved cancer treatments, understanding climate change processes, or helping to preserve biodiversity, and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. MPLS is proud to be the home of some of the most creative and innovative scientific thinkers and leaders working in academe. Our senior researchers have been awarded some of the most significant scientific honours and we have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships and faculty positions. MPLS continues in its work to support diversity in its staffing, seeing that it will bring benefits to all, and we are pleased to note that all academic departments in the Division hold Athena Swan Awards. We have around 7,000 full and part-time students (including approximately 3,500 graduate students) and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS academics educate students of high academic merit and potential from all over the world. Through a mixture of lectures, practical work and the distinctive college tutorial system, students develop their ability to solve diverse mathematical, scientific and engineering problems. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in 5 7 science through initiatives including the Oxford Sparks portal (www.oxfordsparks.ox.ac.uk) and a large variety of outreach activities; these are crucial activities given so many societal and technological issues demand an understanding of the science that underpins them. We also bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire, aided by the work of Oxford University Innovation and Oxford Sciences Innovation, is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: www.mpls.ox.ac.uk How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly (hr@cs.ox.ac.uk ) To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See www.admin.ox.ac.uk/personnel/staffinfo/benefits. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and www.sport.ox.ac.uk/oxford-university-sports-facilities. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See www.welcome.ox.ac.uk. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See www.admin.ox.ac.uk/personnel/permits/reimburse&loanscheme/. Family-friendly benefits 7 With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See www.admin.ox.ac.uk/personnel/staffinfo/benefits/family/mfc/. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see www.admin.ox.ac.uk/childcare/. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see www.admin.ox.ac.uk/eop/disab/staff. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at www.admin.ox.ac.uk/eop/inpractice/networks/. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at www.admin.ox.ac.uk/eop/inpractice/networks/. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 8
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The Department of Computer Science is looking for a proactive and committed individual to join our finance team. This is an exciting opportunity to join the finance team as a key member, assisting to coordinate the transactional activity of the Department. The team consists of 9 people, split into two sections, with one responsible for project management and the other for financial transactions, this role sits within the transactional side of the team. The general finance tasks are split between and rotated across the 3 Finance Assistants and 1 Finance Officer to adhere to the University’s segregation of duty requirements. The coordination of the tasks will be the responsibility of the Finance Officer with support from the Senior Finance Officer. The post holder will work closely with various teams within the department and across the University. The successful candidate will have financial administration experience, excellent IT skills and be able to communicate both verbally and in writing to a range of non-financial audiences. They should also have the ability to balance and prioritise their workload, make informed decisions whilst knowing when to escalate to the Senior Finance Officer and have experience in coordinating a team. The post is a full-time permanent contract and would also be considered for part-time at no less than 0.8 FTE. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. The closing date for applications is 12 noon on 20th November 2023. Interviews are expected to be held within the next fortnight. We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award. Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diversity groups and champions, for example http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave. Demonstrating a commitment to provide equality of opportunity. We would particularly welcome applications from women and black and minority ethnic applicants who are currently under-represented within the Computer Science Department. All applicants will be judged on merit, according to the selection criteria.
Computer Science - Wolfson Building, Parks Road, Oxford
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168925 Job description and selection criteria
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