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Event Sales and Administration Assistant
further particulars: 169765 Job Description and Selection Criteria.pdf
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application opening date: 2023-12-15T09:00:00+00:00
application closing date: 2024-01-12T12:00:00+00:00
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salary: Standard Grade 4: £25,138 per annum*
comment: About the Role An exciting opportunity has arisen for an Event Sales & Administration Assistant to be part of a small and efficient team. You will build on your administrative experience and develop your financial and sales negotiation skills. You will provide vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support. The Event Department is part of the Commercial team, contributing to the financial sustainability of the Ashmolean Museum. The department coordinates and hosts a wide range of events from daytime and evening weddings to corporate dinners and large-scale receptions. Open since 1683, we are the University of Oxford’s Museum of art and archaeology. Situated in the heart of the Oxford, we are an iconic cultural destination with an internationally renowned collection and open to everyone every day. This role may include a moderate amount of activity, including lifting and a moderate amount of walking – all necessary health & safety training will be provided. This is a full-time, permanent role., working 36.5 hours per week. You will be based in the Ashmolean Museum as your normal place of work. About You You will enjoy the challenge of working in a fast-paced commercial environment. You will relish the opportunity of developing relationships with external and internal clients. You will be a team player but equally happy to work independently. You will be a clear communicator with good attention to detail and an understanding of matters of confidentiality and data protection. You will have an appreciation of customer service with a ‘can-do’ attitude and possess generalist office IT skills. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days of annual leave A comprehensive range …
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comment: **About the Role ** An exciting opportunity has arisen for an Event Sales & Administration Assistant to be part of a small and efficient team. You will build on your administrative experience and develop your financial and sales negotiation skills. You will provide vital administrative support for a number of departmental functions including sales enquiries, finance and reporting, events, catering and team administration and ad-hoc event operations support. The Event Department is part of the Commercial team, contributing to the financial sustainability of the Ashmolean Museum. The department coordinates and hosts a wide range of events from daytime and evening weddings to corporate dinners and large-scale receptions. Open since 1683, we are the University of Oxford’s Museum of art and archaeology. Situated in the heart of the Oxford, we are an iconic cultural destination with an internationally renowned collection and open to everyone every day. This role may include a moderate amount of activity, including lifting and a moderate amount of walking – all necessary health & safety training will be provided. This is a full-time, permanent role., working 36.5 hours per week. You will be based in the Ashmolean Museum as your normal place of work. **About You ** You will enjoy the challenge of working in a fast-paced commercial environment. You will relish the opportunity of developing relationships with external and internal clients. You will be a team player but equally happy to work independently. You will be a clear communicator with good attention to detail and an understanding of matters of confidentiality and data protection. You will have an appreciation of customer service with a ‘can-do’ attitude and possess generalist office IT skills. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days of annual leave * A …
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value: Job description and selection criteria Job title Event Sales & Administration Assistant Division Gardens, Libraries and Museums (GLAM) Department Ashmolean Museum Location Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH Grade and salary Grade 4.1: £25,138 per annum* Hours Full time (36.5 hours) Contract type Permanent Reporting to Event Manager Vacancy reference 169765 This role is based at the Ashmolean Museum. You may be required to work from an alternative location as necessary – appropriate equipment and training will be provided. This role may include a moderate amount of activity, including lifting and a moderate amount of walking – all necessary health & safety training will be provided. Additional information You are required to submit a CV and a supporting evidence form (or supporting statement) with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Please contact the recruitment team if you require the job description in an alternative format. *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 4 salary scale. Closing date 12.00 midday Friday 12th January 2024 Job description Overview of the role A vital role with general administrative support responsibility for a number of departmental functions including enquiries, finance, event, catering and team administration and ad-hoc event sales processing and operations support. Responsibilities Events processing, sales and operational support  Monitor the events inbox, triaging event enquiries, checking availability in Artifax, engaging support from stakeholders for short lead enquiries, replying to enquiries and engaging Event Managers when appropriate.  Contribute to agreed team revenue targets for venue hire sales and catering commission by assisting Event Manager in supervising the processing of a variety of event and meetin…

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