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We are looking to appoint a Project Manager to join the Specialised Translational Research Oxford Neuromuscular Group (STRONG), based in the John Radcliffe Hospital. The successful candidate will be an integral member of STRONG, working closely with the Operations Manager, Laura Chiverton, and the Principal Investigator, Professor Laurent Servais, in the planning, set-up and management of new clinical trials, natural history studies, and projects. The post holder will report directly to the Operations Manager, but also liaise closely with the Finance team and other relevant divisions in the Department of Paediatrics, to ensure both departmental and institutional processes and procedures are followed. The role requires someone who can work as a member of a multi-disciplinary team, and independently, using their initiative to seek solutions to problems and provide excellent support. Considerable experience in the management and monitoring of clinical trials and thorough working knowledge of the relevant ethical, legislative and research governance requirements relevant to clinical trials in the UK are essential. Furthermore, the ability to administer, maintain and co-ordinate the logistical and practical aspects needed to establish projects involving complex partnerships within the NHS and University administration are critical. To be considered for this post you must be educated to degree level, or equivalent experience; have clinical trial management experience; possess current working knowledge of GDPR, GCP, Research Governance, and other key regulatory areas and ethical frameworks presently in place in the UK; possess excellent and demonstrable communication, planning and organisational skills; be capable of managing your time under pressure with a flexible approach to be able to address complex problems; and be computer literate and competent in standard IT applications such as Word and Excel. Experience in liaising with industry partners in public-private collaborations would also be desirable. This position is offered full-time on a fixed-term contract initially for one year with the possibility to extend provided further external funding is available. You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Laura Chiverton, the Operations Manager, using the contact details below. Only online applications received before 12.00 midday on 26//02/2024 will be considered. Interviews will be held as soon as possible thereafter.
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Standard Grade 7: £36,024- £44,263 per annum (with a discretionary range to £48,350 per annum)
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John Radcliffe West Wing and Children's Hospital
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170244 Project Manager Job Description .pdf
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Past vacancies at the University of Oxford
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Level 2, Children's Hospital, Headley Way
Department of Paediatrics, Specialised Translational Research Oxford Neuromuscular Group (STRONG), John Radcliffe Hospital, Oxford
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_________________________________________________________________________ Job description and selection criteria Job title Project Manager Division Medical Sciences Department Paediatrics Location STRONG, John Radcliffe Hospital, Oxford Grade and salary Grade 7: £ 36,024- £44,263 per annum (with a discretionary range to £48,350 per annum) Hours Full time Contract type Fixed term (one year) Reporting to Laura Chiverton, Operations Manager Vacancy reference 170244 The role The Project Manager will be an integral member of the Specialised Translational Research Oxford Neuromuscular Group (STRONG), working closely with the Operations Manager, Laura Chiverton, and the Principal Investigator, Professor Laurent Servais, in the planning, set-up and management of new clinical trials, natural history studies, and projects. The post holder will report directly to the Operations Manager, but also liaise closely with the Finance team and other relevant divisions in the Department of Paediatrics, to ensure both departmental and institutional processes and procedures are followed. The role requires someone who can work as a member of a multi-disciplinary team, and independently, using their initiative to seek solutions to problems and provide excellent support. Considerable experience in the management and monitoring of clinical trials and thorough working knowledge of the relevant ethical, legislative and research governance requirements relevant to clinical trials in the UK are essential. Furthermore, the ability to administer, maintain and co-ordinate the logistical and practical aspects needed to establish projects involving complex partnerships within the NHS and University administration are critical. Responsibilities The project manager will be expected to support the Principal Investigator, Professor Laurent Servais, in facilitating new projects. The project coordination, management and administrative duties of the role will include, but are not limited to: • Independently develop and manage project plans and timelines for deliverables. • Manage projects pro-actively, anticipating problems and providing resolutions in a timely manner. • Plan and support the meetings and work of the various groups and bodies associated with assigned projects. • Facilitate the discussion between potential funders and the Principal Investigator / Operations Manager concerning projects. • Manage the strategic dissemination of information for studies, particularly in relation to external partners and collaborators. • Prepare project plans, project status and other administrative reports and submit to funders as required. • Provide regular and ad hoc information, both written and verbal, to members of STRONG and to other relevant parties, namely reports and updates. • Assist the Principal Investigator and Operations Manager in study implementation and conduction (site selection process, budget and contract negotiation, coordination of the different stakeholders) to ensure a seamless programme. • Act as the primary point of contact for sponsors, senior management, regulatory authorities and HRA ethics. Department of Paediatrics, Project Manager, Job Description 2 • Collaborate with the Department of Paediatrics Finance team, to provide overall budget proposals, and maintenance and effective management of appropriate financial records for all study expenses against study funding. • Ensure that study expenditure is appropriately allocated and monitored in line with budgets and in accordance with the needs of projects • Work with the Principal Investigator and Operations Manager to ensure that projects are meeting their targets, are producing meaningful output and to predict and plan any changes in the protocol, funding or time. • Take a lead role in the co-ordination of multi-site programmes, monitoring the project process to identify, evaluate and rectify problems to ensure timely and effective completion. • Undertake and manage the processes for applying for regulatory approvals, including MHRA, Ethics, HRA, local R&D approval and NHS Research and Development bodies. • Abide by legal requirements and statutory rules relating to Good Clinical Practice. • Establish procedures to ensure that investigators across sites comply with the study protocol, Good Clinical Practice (GCP), and Standard Operating Procedures (SOPs), where relevant. • Manage recruitment of study participants, screening and recruiting, where appropriate. • Establish the appropriate tools for follow-up of the clinical trial activities and databases for internal protocols. • Travel to sites to perform site initiation and training as needed, and perform site monitoring activities where appropriate to maintain study quality, highlighting any critical issues for further review. • Establish the set-up and maintenance of essential documents in a Trial Master File and secure storage of the documentation. • Be responsible for scientific and administrative documentation such as study protocol, ethics documentation and correspondence with collaborators. • Undertake mandatory training as required by the University, Division and Department. • Participate in and support public engagement activities on behalf of MDUK Oxford Neuromuscular Centre as part of a co-ordinated programme. Selection criteria Essential • Educated to degree level, or with equivalent experience • Relevant administrative and/or project management experience in an academic environment • Experience in clinical trial management Department of Paediatrics, Project Manager, Job Description 3 • Current working knowledge of GDPR, GCP, Research Governance, and other key regulatory areas and ethical frameworks presently in place in the UK • Excellent oral and written communication skills • Demonstrable planning and organisational skills • High level of numeracy and attention to detail combined with computer literacy and speed and accuracy of working • Excellent time management skills, including the ability to work effectively under pressure within the context of a team and meet deadlines • Excellent interpersonal skills, including the ability to build relationships with key stakeholders, respect confidentiality and deal with members of staff in a professional, sensitive and effective manner • A good knowledge of standard desktop IT applications including Word and Excel • The ability to prioritise and manage a large and complex workload and to work to deadlines under pressure in a team context • A flexible approach and the ability to address problems and generate solutions Desirable • Experience in liaising with industry partners in public-private collaborations Underfilling the Post Whilst the role is a grade 7 (£35,308 - £47,057 p.a.) position, we would be willing to consider candidates with potential but less experience who are seeking a development opportunity, for which an initial appointment would be at grade 6 (£31,502- £40,745 p.a.) with the responsibilities adjusted accordingly. This would be discussed with applicants at the interview or appointment, where appropriate. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Department of Paediatrics, Project Manager, Job Description 4 Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Driving on University business Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • This role requires an honorary NHS contract (non-medical). The department will support the successful candidate in obtaining this where required and appropriate. • A satisfactory enhanced Disclosure and Barring Service check due to regulated activity involving children. • University security screening (e.g. identity checks) Department of Paediatrics, Project Manager, Job Description 5 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. The University of Oxford has recently published their New Ways of Working framework to ensure professional service staff can continue to support the University’s academic mission whilst working on site or remotely. For more information, please visit https://hr.admin.ox.ac.uk/new-ways-of-working Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Specialised Translational Research Oxford Neuromuscular Group (STRONG) STRONG is led by Laurent Servais, Professor of Paediatric Neuromuscular Diseases. Staff are based within a suite of offices in the academic centre on the third floor of the John Radcliffe Hospital in Headington, Oxford. This rapidly growing research group focuses on paediatric neuromuscular diseases and driving research into early identification, potential treatments, and early intervention for rare disorders. Major focuses of the group include gene therapy – it is co-lead of a WP in a European Project to evaluate potential marker of gene therapy toxicity in humans – as well as neonatal genetic screening, with the implementation of the first genetic population-based screening in the UK for spinal muscular atrophy being one of its proudest recent achievements. The group is also leading an ambitious program of research into Angelman syndrome, with clinical trials and a natural history study ongoing. Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric Department of Paediatrics, Project Manager, Job Description 6 network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics, Project Manager, Job Description 7 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical https://staff.web.ox.ac.uk/recruitment-support-faqs troubleshooting advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 8 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/jobapplicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/theejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as Universitysupported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 10
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