Executive Assistant to the Director of Collections
application opening date: 2024-01-11T09:00:00+00:00
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spatial: Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH
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subject: professional-management
application closing date: 2024-01-26T12:00:00+00:00
type: Vacancy
comment: Applications are invited for the role of Executive Assistant and Administrator to the Director of Collections and the Heberden Coin Room. About the role Based in the beautiful Ashmolean Museum, this is an important role, which needs to provide an effective and efficient administrative service for the Director as required and to manage an efficient office response to Museum and public needs. You will work with the departmental teams under the Director, and their administrators, to ensure the smooth running of the Directorate. This is a permanent, full-time position, working 37.5 hours per week on-site. Please feel free to contact Liz Bingham ( liz.bingham@ashmus.ox.ac.uk) for an informal chat about the role. For general enquiries or process-related enquiries, please contact our Recruitment Team (recruitment@ashmus.ox.ac.uk) About You You will be an experienced administrator and have the initiative to develop and implement the processes required in this new role. Ideally well versed in Microsoft Office applications, you will be an excellent verbal and written communicator with a confident manner. You will have an eye for detail, and work accurately, and at pace. You will be able to represent the Museum and the Directorate to both internal and external stakeholders and handle, often confidential, information appropriately. What We Offer As an employer, we genuinely care about our employees’ well-being and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days of annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendl…
salary: Grade 6*: starting from £32,332 per annum
organization part: Ashmolean Museum
based near: Ashmolean Museum
contact: Recruitment Team
comment: Applications are invited for the role of Executive Assistant and Administrator to the Director of Collections and the Heberden Coin Room. **About the role** Based in the beautiful Ashmolean Museum, this is an important role, which needs to provide an effective and efficient administrative service for the Director as required and to manage an efficient office response to Museum and public needs. You will work with the departmental teams under the Director, and their administrators, to ensure the smooth running of the Directorate. This is a permanent, full-time position, working 37.5 hours per week on-site. Please feel free to contact Liz Bingham ( liz.bingham@ashmus.ox.ac.uk) for an informal chat about the role. For general enquiries or process-related enquiries, please contact our Recruitment Team (recruitment@ashmus.ox.ac.uk) **About You** You will be an experienced administrator and have the initiative to develop and implement the processes required in this new role. Ideally well versed in Microsoft Office applications, you will be an excellent verbal and written communicator with a confident manner. You will have an eye for detail, and work accurately, and at pace. You will be able to represent the Museum and the Directorate to both internal and external stakeholders and handle, often confidential, information appropriately. **What We Offer** As an employer, we genuinely care about our employees’ well-being and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days of annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well a…

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170409 Job Description and Selection Criteria.pdf
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value: Job description and selection criteria Job title Executive Assistant to the Director of Collections Division Gardens, Libraries and Museums (GLAM) Department Ashmolean Museum Location Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH Grade and salary Grade 6*: starting from £32,332 per annum Hours Full time (37.5 hours per week) working on-site Contract type Permanent Reporting to Director of Collections Vacancy reference 170409 *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 6 salary scale. Additional information You are required to complete and upload a CV (up to two pages) and a supporting statement (200 words per each criterion) which clearly explains how you meet the selection criteria for the post. Please see the ‘How to Apply’ section for further details. CVs alone will not be considered. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday GMT Friday 26 January 2024 Job description Overview of the role The Executive Assistant supports the Director of Collections and their team, in the operations and activities outlined below. This is an important role, which needs to provide an effective and efficient administrative service for the Director as required, manage the administrative office and ensure the efficient Directorate response to Museum and public needs. As well responsibility for a range of processes, and duties listed below, there may be other activities requested, commensurate with the grade of this role. Strategic Context The Ashmolean has four major curatorial departments managed by the Director of Collections: Antiquities, Eastern Art, Western Art, and the Heberden Coin Room, each led by a ‘Keeper’/Head of Department. The Keepers are responsible for collections, activities, and initiatives in their departments, on which they collaborate with other departments across the Museum. The Co…
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