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Operations Support and Administrative Assistant
organization part: Department of Politics and International Relations (DPIR)
application closing date: 2024-02-16T12:00:00+00:00
contact: HR Team
further particulars: 170413 - JD Operations Support and Administrative Assistant
based near: Manor Road Building
notation: 170413
type: Vacancy
comment: We are looking to appoint an Operations Support and Administrative Assistant to join the Department of Politics and International Relations. This is an exciting opportunity to take on a new role, created after a review of the Department’s operational and administrative support function. The postholder will undertake a wide range of tasks to ensure core administrative and operational services are delivered in an effective and efficient manner. Under the direct supervision of the Operations and Office Manager you will be the first port of call within the department for enquiries from students, staff and visitors. The role involves working with the range of professional support teams in DPIR, with the Manor Road Building’s FM team, with the Social Science Divisional IT service, as well as with academics and students. Areas of responsibility will include maintaining databases and mailing lists, administering various University and departmental systems, filtering and responding to queries, liaising with local facilities and maintenance teams, providing support for conferences and meeting preparations and acting as the department ‘front of house’. To be effective you will have an understanding of standard administrative procedures, have a demonstrable commitment to outstanding service with strong communication and organisational skills. You should be able to work independently as well as part of a team, and display initiative where necessary. You should possess good IT skills, with the ability to use Office 365, MS Teams and email, and experience of using databases. Attention to detail is essential. Application Process Informal enquiries about this role can be addressed to vacancies@politics.ox.ac.uk Applications for this vacancy are to be made online. You will be required to upload a CV and supporting statement and details of two referees as part of your online application. Only applications received before midday (UK time) on 16 February 2024 can be considered. Please q…
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subject: support-technical
application opening date: 2024-01-10T09:00:00+00:00
salary: Standard Grade 4: £25,138 - £28,759 per annum
spatial: Department of Politics and International Relations, Manor Road Building, Manor Road, Oxford, OX1 3UQ
comment: We are looking to appoint an Operations Support and Administrative Assistant to join the Department of Politics and International Relations. This is an exciting opportunity to take on a new role, created after a review of the Department’s operational and administrative support function. The postholder will undertake a wide range of tasks to ensure core administrative and operational services are delivered in an effective and efficient manner. Under the direct supervision of the Operations and Office Manager you will be the first port of call within the department for enquiries from students, staff and visitors. The role involves working with the range of professional support teams in DPIR, with the Manor Road Building’s FM team, with the Social Science Divisional IT service, as well as with academics and students. Areas of responsibility will include maintaining databases and mailing lists, administering various University and departmental systems, filtering and responding to queries, liaising with local facilities and maintenance teams, providing support for conferences and meeting preparations and acting as the department ‘front of house’. To be effective you will have an understanding of standard administrative procedures, have a demonstrable commitment to outstanding service with strong communication and organisational skills. You should be able to work independently as well as part of a team, and display initiative where necessary. You should possess good IT skills, with the ability to use Office 365, MS Teams and email, and experience of using databases. Attention to detail is essential. **Application Process** Informal enquiries about this role can be addressed to vacancies@politics.ox.ac.uk Applications for this vacancy are to be made online. You will be required to upload a CV and supporting statement and details of two referees as part of your online application. Only applications received before midday (UK time) on **16 February 2024** can be considered. …

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value: Job Description Job title Operations Support and Administrative Assistant Division Social Sciences Department Department of Politics and International Relations Location Manor Road, Oxford, OX1 3UQ Grade and salary Grade 4: £25,138 - £28,759 per annum Hours Full time Contract type Permanent Reporting to Operations and Office Manager Vacancy reference 170413 Additional information Closing date – midday (UK time) on 16 February 2024. Interviews will be held as soon as possible thereafter. The role A great opportunity to take up a newly created role in the Department of Politics and International Relations. You will be a visible member of the professional services team, undertaking a wide range of tasks to ensure core administrative and operational services are delivered in an effective and efficient manner. Under the direct supervision of the Operations and Office Manager, you will be the first port of call within the department for enquiries from students, staff and visitors. The post requires a person with an ability to communicate effectively, with courtesy and politeness, and the post holder must be honest, flexible, helpful and proactive. There is some manual handling; training will be provided as appropriate. The role involves working with the range of professional support teams in DPIR, with the Manor Road Building’s FM team, with the Social Science Divisional IT service, as well as with academics and students. To be effective you will have a demonstrable commitment to outstanding service, with strong communication and organisational skills. This is a fully on-site role. The basic week is 36.5 hours, with a holiday entitlement of 38 days, pro rata, inclusive of all public holidays. Actual hours and timings are as determined by the Operations and Office Manager depending on the current operational requirements. The post holder will be expected to swap working patterns and cover in times of absence, to meet the operational need. The post holder will be willing to…
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