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comment: We are seeking an experienced, dynamic and flexible Executive Assistant / Office Manager to provide pivotal, timely and efficient executive and administrative support to the Director and the busy Graduate Admissions and Recruitment Office. This role will line-manage the Assistant Administrator, and work closely with the Director to manage her inbox and diary, as well as support a range of team meetings and working groups. The post-holder will also be responsible for the smooth running of our office, including in terms of compliance with GDPR. They will also assist the different teams within the office at peak times, and in particular they will provide dedicated administrative support for the delivery of our UNIQ+ research internship programme for students from disadvantaged backgrounds. The successful candidate will have experience of providing prompt and accurate executive support; they will be a strong team player with first-rate organisational skills, able to work systematically, sometimes under pressure, and to a high level of accuracy. They will have a proven ability to prioritise and manage a varied workload in an efficient manner. They will also have excellent written and verbal communication skills and demonstrable experience of working independently. The closing date for applications is 12 noon on Monday 19 February, with interviews expected to be held week commencing 4 March 2024.
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value: Job Description _________________________________________________________________________ Summary Job title Executive Assistant / Office Manager Division Academic Administration Division Department Graduate Admissions and Recruitment University Offices, Wellington Square, Oxford Location Note: GAR operates a hybrid working pattern with a minimum of three days in the office Grade and salary Grade 6: £32,332-£38,205 per annum Hours Full time Contract type Permanent Reporting to Director of Graduate Admissions and Recruitment – the postholder will also work closely with the Deputy Head of AAD Administration Vacancy reference 170623 Additional information The role This is an exciting and pivotal role within the Graduate Admissions and Recruitment (GAR) office to provide: (i) professional, efficient and proactive executive support to the Director of Graduate Admissions and Recruitment (GAR), and (ii) office management for the department and the successful delivery of the UNIQ+ graduate access internship programme. The role will include responsibility for a wide range of matters, sometimes highly confidential and/or urgent, and will include managing diaries and meeting schedules; handling correspondence, predominantly via email; preparing agendas, minutes, presentations, committee reports and preparing management information; supporting formal graduate admissions processes (e.g. appeals); managing UNIQ+ detailed budget and expenditure as well as relevant administrative activity and events support; and responsibility for coordination and tracking of workflow. The Executive Assistant/Office Manager will line-manage the Administrative Assistant, and will also work closely with the Recruitment team within Graduate Admissions and Recruitment who are responsible for UNIQ+. They will also work closely with the AAD Administration team who administers the formal financial and personnel processes for the department, providing the support that allows the office to function efficient…
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