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_________________________________________________________________________ Job Description and Selection Criteria Job title HARMONI Configuration Manager Division Mathematical Physical and Life Sciences Department Physics Location Denys Wilkinson Building, Dept. of Physics, Oxford. Grade and salary Grade 8: £45,585 - £54,395 p.a. Hours Full time. We would consider candidates for a part time role. Contract type Fixed-term (3 years), with a possibility of extension for another 3 years, subject to funding. Reporting to Professor Niranjan Thatte Vacancy reference 170782 Additional information Closing date – midday on 12:00 on 4 March 2024 The department will help with costs for visas, relocation and health charges. The role We are seeking to appoint an experienced Configuration Manager for the high profile HARMONI instrumentation project in which Oxford plays a leading role. HARMONI is a new astronomical instrument (adaptive optics assisted near-infrared integral field spectrograph) currently being developed for the under-construction “European Extremely Large Telescope” (ELT) – the largest telescope ever built. The ELT project is an international collaboration, involving over 200 engineers and scientists from nearly ten countries around the world. The HARMONI instrument development is led by Oxford and the UKATC, Edinburgh. Oxford hosts the project DMS, and is responsible for co-ordinating Configuration Management across the project. The project is large, long, and complex – meaning proper Configuration Management is vital to its overall success. As the project approaches the completion of the final design phase and prepares for construction, we are seeking to appoint an experienced Configuration Manager to lead the Configuration Management processes for the consortium, and help the engineering team deliver a high-quality instrument which will in turn enable ground-breaking science. There is scope within the role to become involved in Configuration Management and Quality Assurance for other Oxford Physics projects on longer timescales. Responsibilities This role will lead configuration management activities across the project team, and you will have the following specific responsibilities;  Own the consortium Configuration Management plan  Co-ordinate overall project Configuration Management System  Ensure the product Configuration Item Data List is maintained and up-to-date  Oversee the Change Management process, ensuring the inevitable changes to Configuration Items are properly assessed, recorded, and implemented.  Guide the implementation of Configuration Management best practice within the project Document Management System  Lead the improvement and evolution of Configuration Management tools and processes over the project life time  Conduct Configuration Audits as appropriate (e.g. before stage-gate reviews)  Provide guidance on Configuration Management best practice to other consortium partners In addition, general responsibilities of the role include:  Report on Configuration Status and progress through the project reporting structure  Attend project meetings (European travel required), presenting on configuration management as appropriate  Contribute to a configuration management viewpoint to project reviews (i.e. internal review documentation)  Provide input to Quality Assurance processes 170782 JD and Person Spec Config Manager[1].docx 2 Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. Selection criteria  Previous experience with Configuration Management in a large engineering focused project  Experience of managing Change Control processes  Excellent communication skills, both written and verbal  Demonstrated ability to manage own time and meet schedules  Ability to work effectively with colleagues from different organisations and cultures Desirable  Appropriate qualification in Configuration Management (e.g. CMII)  Experience with Microsoft Sharepoint management and configuration  Experience with scientific instrument development in large international partnerships (e.g. ESO, ESA, CERN)  Background/experience in a relevant engineering discipline (optics, mechanics, electronics, software).  Knowledge and experience of database structures (e.g. MySQL)  Experience with Quality Assurance processes About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive 170782 JD and Person Spec Config Manager[1].docx 3 workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Physics Oxford Physics is one of the largest and most eminent departments in Europe – pursuing forefront research alongside training the next generation of leaders in Physics. With an academic staff of over one hundred our activities range from fundamental particles to the furthest reaches of the universe to manipulating matter on an atomic scale. Oxford physicists are probing new ways to harness solar energy, modelling the Earth's atmosphere to predict the future climate, exploring computation on the quantum scale and executing calculations that reveal the fundamental structure of space and time. Astrophysics Sub-department The post-holder will be based in the Astrophysics sub-department, which is one of the six subdepartments that together make up the Department of Physics; these are Astrophysics, Atomic and Laser Physics, Atmospheric, Oceanic and Planetary Physics, Condensed Matter Physics, Particle Physics and Theoretical Physics, with a seventh function (Central Physics) providing administrative and technical support to these sub-departments. Members of all sub-departments take part in research, teaching and matters such as examinations, discussion of syllabi, lectures and liaison with undergraduates and postgraduate students. For more information please visit: http://www2.physics.ox.ac.uk/ Mathematical, Physical & Life Sciences Division The Mathematical, Physical and Life Sciences (MPLS) Division is one of the four academic divisions of the University of Oxford. The MPLS Division's 10 departments and 3 interdisciplinary units span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research addresses major societal and technological challenges and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. 170782 JD and Person Spec Config Manager[1].docx 4 For more information please visit: http://www.mpls.ox.ac.uk/ Athena Swan Charter The Department of Physics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of three referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing departments. If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments) If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly recruitment@physics.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Pre-employment screening 170782 JD and Person Spec Config Manager[1].docx 5 Please note that the appointment of the successful candidate will be subject to standard preemployment screening, as applicable to the post. This will include right-to-work, proof of identity and references. We advise all applicants to read the candidate notes on the University’s preemployment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 170782 JD and Person Spec Config Manager[1].docx 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 170782 JD and Person Spec Config Manager[1].docx 7
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Applications are invited for an experienced Configuration Manager for the HARMONI instrument project, an international collaboration to design and build the first light spectrograph for the Extremely Large Telescope (ELT). The post is available initially for a fixed-term duration 36 months, with the possibility of extension for a further 3 years subject to funding. HARMONI is a new astronomical instrument currently being designed and built for the worlds largest telescope – the 39 m ELT. It will revolutionise astronomical observations of objects across our Universe, from the most distant galaxies to the nearest stars, thanks to its unique combination of exquisite spatial resolution and superb sensitivity. The successful candidate will lead the Configuration Management processes for the entire project, delivered by a consortium of eight partner institutes in the U.K., France, Spain, and the U.S.A. Oxford hosts the project’s document repository, and is responsible for coordinating Configuration Management. This is a key role in enabling a high-quality instrument and in turn high-quality science. Applicants should possess substantial previous experience with, and be skilled in Configuration Management for a large engineering / scientific research project. They should have experience of managing Change Control processes. An appropriate qualification in Configuration Management will be an advantage, as will experience with Microsoft Sharepoint management and configuration. The applicant should have excellent communication skills, both written and verbal. They should work well in a large international team environment. The role is project focussed, and there is no requirement to participate in teaching or other academic duties. Please direct enquiries about the role to Dr. Fraser Clarke. fraser.clarke@physics.ox.ac.uk Only applications received before midday 4th March 2024 can be considered. You will be required to upload a brief personal statement , CV and details of two referees as part of your online application. * * *
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Description of HARMONI Configuration Manager
Applications are invited for an experienced Configuration Manager for the HARMONI instrument project, an international collaboration to design and build the first light spectrograph for the Extremely Large Telescope (ELT). The post is available initially for a fixed-term duration 36 months, with the possibility of extension for a further 3 years subject to funding. HARMONI is a new astronomical instrument currently being designed and built for the worlds largest telescope – the 39 m ELT. It will revolutionise astronomical observations of objects across our Universe, from the most distant galaxies to the nearest stars, thanks to its unique combination of exquisite spatial resolution and superb sensitivity. The successful candidate will lead the Configuration Management processes for the entire project, delivered by a consortium of eight partner institutes in the U.K., France, Spain, and the U.S.A. Oxford hosts the project’s document repository, and is responsible for coordinating Configuration Management. This is a key role in enabling a high-quality instrument and in turn high-quality science. Applicants should possess substantial previous experience with, and be skilled in Configuration Management for a large engineering / scientific research project. They should have experience of managing Change Control processes. An appropriate qualification in Configuration Management will be an advantage, as will experience with Microsoft Sharepoint management and configuration. The applicant should have excellent communication skills, both written and verbal. They should work well in a large international team environment. The role is project focussed, and there is no requirement to participate in teaching or other academic duties. Please direct enquiries about the role to Dr. Fraser Clarke. fraser.clarke@physics.ox.ac.uk Only applications received before midday 4th March 2024 can be considered. You will be required to upload a brief personal statement , CV and details of two referees as part of your online application.