Academic Administration Division Communications
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Graduate Admissions and Outreach, University Offices, Wellington Square, Oxford
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The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **Department** Close the Gap is an equal partnership between the Universities of Oxford and Cambridge, and is one of several initiatives that support access and widening participation in graduate admissions at the University of Oxford. It is one of thirteen projects partially funded by the Office for Students and Research England, and other contributors, to improve access to doctoral study for UK Black, Asian and minority ethnic students. The project aims to transform doctoral student selection to develop a socially just and inclusive environment for world leading research and is based in the University’s Department for Graduate Admissions and Recruitment (GAR). Communications play an important operational role within the project, both in terms of raising awareness and supporting organisational change within the Universities, and in sharing good practice and communicating project achievements externally across the Higher Education Sector. For more details, see the Close the Gap website: https://www.closethegap.ox.ac.uk/home. The role of part-time, fixed-term Project Communications Officer has been created by GAR to provide creative communications support to the Close the Gap project across a range of media, as it enters the second half of its delivery timeframe. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. **About the Role** The role of part-time, fixed-term Project Communications Officer has been created by Graduate Admissions and Recruitment to provide creative communications support to the Close the Gap project, as it enters the second half of its delivery timeframe. Close the Gap is a joint partnership with the University of Cambridge and is one of thirteen projects partially funded by the Office for Students and Research England, and other contributors, to improve access to doctoral study for UK Black, Asian and minority ethnic students. For more details, see the Close the Gap website: https://www.closethegap.ox.ac.uk/home. Communications play an important operational role within the project, both in terms of raising awareness and supporting organisational change within the Universities, and in sharing good practice and communicating project achievements externally across the Higher Education Sector. The role will include, amongst other tasks: further developing and professionally delivering aspects of the project’s communication and dissemination strategy and action plan; writing, editing and / or proofreading a range of communications materials; planning and organising events; identifying and engaging with a range of stakeholders and audiences; developing and updating online communications for the project, including the website and (if developed) social media channels; delivering communications training and advice sessions to subject matter experts in the project; ensuring that departmental communications follow the University and project funder guidelines on branding; and being an active member of the University’s Communication Officers network and/or other relevant networks/groups in order to share information and promote best practice. The post-holder will work with a wide range of internal and external stakeholders and partners (including academics, students, departments, colleges and external consultants). **About You** You will be educated to degree level, or with equivalent professional experience and have extensive communications experience in print, audio-visual and digital media, as well as in producing effective web content. You will have excellent writing skills and attention to detail, and with a proven ability to communicate complex concepts to a non-specialist audience. With excellent interpersonal skills, including diplomacy and the ability to inspire the confidence of senior colleagues, you will also be comfortable working independently in a complex environment, taking initiative when necessary and prioritising effectively to meet deadlines. The role will also require good knowledge of key aspects of web management including writing for the web, usability, accessibility, search optimisation, copyright and a general understanding of content management and HTML, and with experience of evaluating the impact of communication methods and adapting practice in line with evaluation outcomes. Given the focus of Close the Gap, you will also have a strong interest in working in the access and widening participation agenda in postgraduate education. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Thursday 29 February 2024. Interviews are expected to take place during week commencing 4 March and will be face to face or online.
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The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Department Close the Gap is an equal partnership between the Universities of Oxford and Cambridge, and is one of several initiatives that support access and widening participation in graduate admissions at the University of Oxford. It is one of thirteen projects partially funded by the Office for Students and Research England, and other contributors, to improve access to doctoral study for UK Black, Asian and minority ethnic students. The project aims to transform doctoral student selection to develop a socially just and inclusive environment for world leading research and is based in the University’s Department for Graduate Admissions and Recruitment (GAR). Communications play an important operational role within the project, both in terms of raising awareness and supporting organisational change within the Universities, and in sharing good practice and communicating project achievements externally across the Higher Education Sector. For more details, see the Close the Gap website: https://www.closethegap.ox.ac.uk/home. The role of part-time, fixed-term Project Communications Officer has been created by GAR to provide creative communications support to the Close the Gap project across a range of media, as it enters the second half of its delivery timeframe. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working. About the Role The role of part-time, fixed-term Project Communications Officer has been created by Graduate Admissions and Recruitment to provide creative communications support to the Close the Gap project, as it enters the second half of its delivery timeframe. Close the Gap is a joint partnership with the University of Cambridge and is one of thirteen projects partially funded by the Office for Students and Research England, and other contributors, to improve access to doctoral study for UK Black, Asian and minority ethnic students. For more details, see the Close the Gap website: https://www.closethegap.ox.ac.uk/home. Communications play an important operational role within the project, both in terms of raising awareness and supporting organisational change within the Universities, and in sharing good practice and communicating project achievements externally across the Higher Education Sector. The role will include, amongst other tasks: further developing and professionally delivering aspects of the project’s communication and dissemination strategy and action plan; writing, editing and / or proofreading a range of communications materials; planning and organising events; identifying and engaging with a range of stakeholders and audiences; developing and updating online communications for the project, including the website and (if developed) social media channels; delivering communications training and advice sessions to subject matter experts in the project; ensuring that departmental communications follow the University and project funder guidelines on branding; and being an active member of the University’s Communication Officers network and/or other relevant networks/groups in order to share information and promote best practice. The post-holder will work with a wide range of internal and external stakeholders and partners (including academics, students, departments, colleges and external consultants). About You You will be educated to degree level, or with equivalent professional experience and have extensive communications experience in print, audio-visual and digital media, as well as in producing effective web content. You will have excellent writing skills and attention to detail, and with a proven ability to communicate complex concepts to a non-specialist audience. With excellent interpersonal skills, including diplomacy and the ability to inspire the confidence of senior colleagues, you will also be comfortable working independently in a complex environment, taking initiative when necessary and prioritising effectively to meet deadlines. The role will also require good knowledge of key aspects of web management including writing for the web, usability, accessibility, search optimisation, copyright and a general understanding of content management and HTML, and with experience of evaluating the impact of communication methods and adapting practice in line with evaluation outcomes. Given the focus of Close the Gap, you will also have a strong interest in working in the access and widening participation agenda in postgraduate education. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. The closing date for applications is 12 noon on Thursday 29 February 2024. Interviews are expected to take place during week commencing 4 March and will be face to face or online.
Description of Project Communications Officer
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Past vacancies at the University of Oxford
170888 Project Communications Officer - JD.pdf
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Job Description GRADUATE ADMISSIONS OFFICE Summary Job title Project Communications Officer Division Academic Administration Division Department Graduate Admissions and Recruitment Location University Offices, Wellington Square, Oxford Grade and salary Grade 7: £36,024-£44,263 per annum (pro-rata) Hours Part time (0.4 FTE) Contract type Fixed term contract from 1 April 2024 (or earlier if possible) until 31 December 2025. Could be considered as a secondment opportunity. Reporting to Margaret James, Widening Participation Project Coordinator Vacancy reference 170888 Additional information The post-holder is expected to work at least half-time in the office (i.e. one day). Further information will be provided to the successful candidate in line with University guidance and principles in place in the Graduate Admissions and Recruitment Office. The role This role of part-time, fixed-term Project Communications Officer has been created by Graduate Admissions and Recruitment to provide creative communications support to the Close the Gap project, as it enters the second half of its delivery timeframe. Close the Gap is one of thirteen projects partially funded by the Office for Students and Research England, and other contributors, to improve access to doctoral study for UK Black, Asian and minority ethnic students. Communications play an important operational role within the project, both in terms of raising awareness and supporting organisational change within the Universities, and in sharing good practice and communicating project achievements externally across the Higher Education Sector. Close the Gap is an equal partnership between the Universities of Oxford and Cambridge, and is one of several initiatives that support access and widening participation in graduate admissions at the University of Oxford. The project aims to transform doctoral student selection to develop a socially just and inclusive environment for world leading research. For more details, see the Close the Gap website: https://www.closethegap.ox.ac.uk/home. The post-holder will be line-managed and supported by the Close the Gap Project Coordinator and will be located in the Graduate Admissions and Recruitment Office (GAR), Wellington Square, composed of about 25 staff members. However, the role will be steered by the Project’s Delivery Group, which comprises members from both Oxford and Cambridge Universities. The post-holder will work with a wide range of internal and external stakeholders and partners (including academics, students, departments, colleges and external consultants). Responsibilities • Further develop and professionally deliver aspects of the project’s communication and dissemination strategy and action plan, in consultation with the Project Coordinators and the Project Delivery Group to raise awareness and promote the project’s outputs and achievements to internal and external audiences. • Write, edit and / or proofread a range of communications materials based on project outputs for target audiences, including webpages, blog posts, briefings and reports. • Plan and organise events as part of the communications strategy. • Select and implement appropriate methods for evaluating communications activities, analysing the results to inform future strategy. • Identify and engage with a range of stakeholders and audiences, providing timely and relevant information to them as appropriate. • Develop and update online communications for the project, including the website and (if developed) social media channels. • Deliver tailored communications training and advice sessions to subject matter experts in the project, creating original training material for this purpose. • Act as point of contact for less experienced team members, providing day-to-day guidance and allocating tasks. • Ensure that departmental communications follow the University and project funder guidelines on branding, and encourage others to use them. • Contributing to the project’s ‘exit strategy,’ including the presentation of project outputs and tools in formats that can be readily disseminated and taken up across the sector. • Be an active member of the University’s Communication Officers network and/or other relevant networks/groups in order to share information, promote best practice and ensure crossUniversity communications are coordinated. Selection criteria Essential selection criteria • Educated to degree level or equivalent professional experience. • Extensive communications experience in print, audio-visual and digital. • Proven experience in producing effective web content. • Excellent writing skills and attention to detail, with a proven ability to communicate complex concepts to a non-specialist audience. • Excellent interpersonal skills, including diplomacy and the ability to inspire the confidence of senior colleagues. • Ability to work independently in a complex environment, taking initiative when necessary and prioritising effectively to meet deadlines. 2 • Good knowledge of key aspects of web management including writing for the web, usability, accessibility, search optimization, copyright and a general understanding of content management and HTML. • Excellent research and analytical skills, including the ability to interpret complex data. • Experience of evaluating the impact of communication methods and adapting practice in line with evaluation outcomes. • A strong interest in working in the access and widening participation agenda. Desirable selection criteria • Professional qualification in communications or a related discipline • Experience working in higher education • Experience of working in access and widening participation Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 3 Graduate Admissions and Recruitment Department The post is located in the Graduate Admissions and Recruitment Office, which is based at the University Offices, Wellington Square. The Office is part of the Academic Administration Division (AAD), one of the largest units within the University Administration and Services. Oxford has over 11,000 graduate students, representing more than 40% of the full-time student population. Almost two thirds of our graduate students are from outside the UK, and are drawn from some 140 countries worldwide, demonstrating the highly international character and global reach of Oxford. The effectiveness of our admissions procedures and the attractiveness of the funding packages which we are able to offer applicants are of key importance in the recruitment of the ablest graduate students at national and international level. Success in this area is crucial to maintaining the pre-eminent global position of the University and its colleges, in a fiercely competitive international arena. A particular benefit for all graduate students at Oxford is that they are a member not only of their department or faculty (which provides their academic teaching and supervision), but of one of Oxford’s 38 colleges and 6 permanent private halls. The colleges provide a multidisciplinary intellectual life, along with facilities such as accommodation, meals, sporting and other social activities, and undergraduate and graduate bursaries and scholarships. The Graduate Admissions and Recruitment Office responds to the challenges of the strategic priorities within the University’s 2018 Strategic Plan (www.ox.ac.uk/strategicplan), namely further improving Oxford’s graduate admissions processes. The Graduate Admissions and Recruitment Office comprises a committed and lively team of eighteen colleagues whose busy, enjoyable and wide-ranging work covers the following main areas: - developing and co-ordinating Oxford’s processes for recruiting and admitting all our graduate students, supporting the work of the University’s departments, faculties and colleges; advancing a communications and marketing strategy to enable the recruitment of the highest calibre graduate students to Oxford; facilitating the receipt and processing of over 30,000 applications for graduate study per year, including handling applicants’ enquiries; For more information please visit www.graduate.ox.ac.uk. Academic Administration Division (AAD) The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from pre-admission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. 4 We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. The AAD comprises: Careers Service, Education Policy Support, Graduate Admissions and Recruitment, the Language Centre, the Oxford Learning Institute, Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly uashr@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 8
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