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**About the role ** The Department of Chemistry is looking for Mechanical Workshop Manager to manage the operation of the Mechanical Workshop, to provide a design, build, modification and repair service for scientific equipment and instrumentation required by the academic staff in the department. The post holder will take a high personal level of responsibility in their specialist areas and will work in collaboration with academic colleagues and research groups to resolve practical and research problems, requiring the ability to find solutions to complicated construction problems and develop solutions to design requests. You will supervise the workshop staff, be responsible for their training and career development as well as overseeing all work carried out in the workshop. Controlling all projects, job allocation, monitoring of performance and quality control. **About you** You will hold a HNC/HND or equivalent qualification in a mechanical engineering discipline and have significant engineering experience. You will have hands on experience in a mechanical engineering workshop, producing bespoke working prototypes or one-off fine detailed scientific equipment or instruments. Previous supervisory experience in a mechanical workshop environment is essential along with the ability to manage work load effectively, set and manage budgets and keep financial records. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme * Discounted bus travel and Season Ticket travel loans The university also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work. More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave **How to apply** You will be required to upload your **CV and a supporting statement** as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received before midday on Tuesday 19 March 2024 can be considered. This post is available immediately. This post is a full time, permanent post, based in the Physical and Theoretical Chemistry Laboratory, South Parks Road, Oxford. The University of Oxford and the Department of Chemistry are Athena SWAN Silver award holders and are committed to equality and valuing diversity.
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Description of Mechanical Workshop Manager
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Standard Grade 7: £36,024 - £44,263 per annum – (discretionary range to £48,350 per annum subject to skills and experience)
About the role The Department of Chemistry is looking for Mechanical Workshop Manager to manage the operation of the Mechanical Workshop, to provide a design, build, modification and repair service for scientific equipment and instrumentation required by the academic staff in the department. The post holder will take a high personal level of responsibility in their specialist areas and will work in collaboration with academic colleagues and research groups to resolve practical and research problems, requiring the ability to find solutions to complicated construction problems and develop solutions to design requests. You will supervise the workshop staff, be responsible for their training and career development as well as overseeing all work carried out in the workshop. Controlling all projects, job allocation, monitoring of performance and quality control. About you You will hold a HNC/HND or equivalent qualification in a mechanical engineering discipline and have significant engineering experience. You will have hands on experience in a mechanical engineering workshop, producing bespoke working prototypes or one-off fine detailed scientific equipment or instruments. Previous supervisory experience in a mechanical workshop environment is essential along with the ability to manage work load effectively, set and manage budgets and keep financial records. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme A comprehensive range of childcare services Family leave schemes Cycle loan scheme Discounted bus travel and Season Ticket travel loans The university also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work. More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave How to apply You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. Only applications received before midday on Tuesday 19 March 2024 can be considered. This post is available immediately. This post is a full time, permanent post, based in the Physical and Theoretical Chemistry Laboratory, South Parks Road, Oxford. The University of Oxford and the Department of Chemistry are Athena SWAN Silver award holders and are committed to equality and valuing diversity.
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Job Description DEPARTMENT OF CHEMISTRY Summary Job title Mechanical Workshop Manager Division Mathematical, Physical and Life Sciences Department Department of Chemistry Location Physical and Theoretical Chemistry, South Parks Road, Oxford, OX1 3QZ Grade and salary Grade 7: £36,024 - £44,263 per annum – (discretionary range to £48,350 per annum subject to skills and experience) Hours Full time Contract type Permanent Reporting to Chemistry Facilities Manager Vacancy reference 170959 Additional information The role The Mechanical Workshop Manager is a key member of the facilities team and manages the operation of the Mechanical Workshop to provide a design, build, modification and repair service for scientific equipment and instrumentation as required by the academic staff in the department. The workshop provides full instrument making, engineering and maintenance services. These are delivered using standard workshop machining practices - especially milling, turning and sheet metal fabrication. Manual and CNC machines up to 4 axis are used. There is also a requirement to develop new and complex machining techniques to construct bespoke parts for specialist scientific equipment. Welding, grinding, vacuum leak detection and full CAD design facilities are also offered. The workshop also provides a 3D printing service. The post-holder will have significant engineering experience and will be flexible and highly skilled in the specialist areas noted above. The post-holder will take a high personal level of responsibility in their specialist areas and will work in collaboration with academic colleagues and research groups to resolve practical and research problems, requiring the ability to find solutions to complicated construction problems and develop novel solutions to design requests. The provision of specialist experience and technical skills on a collaborative basis and through effective communication is an integral part of the Department’s research ethos. Responsibilities 1. Staffing • To supervise the workshop staff, and oversee all work carried out in the workshop. • To supervise / mentor engineering apprentices from time-to-time. • To be responsible for management, training and career development of the workshop staff including conduction Personal Development Reviews in accordance with departmental policy and arranging and recording training both internally and externally. 2. Operations • To oversee the design, development, construction, modification and repair of scientific instruments as required by academic staff, liaising with the departments Electronic Workshop and/or other workshops within the University as required. • To control all projects, job allocation, monitoring of performance and quality control. • To supervise day to day production, safety procedures, daily checks and equipment maintenance, repair and replacement. • To oversee the operation of the Student Workshop that provides training courses and facilities for students to manufacture their own equipment requirements. • To advise and assist academic staff and students on the possibilities and limitations of equipment in respect of proposed experimental methods, including what is commercially available and what must be built in-house. • To order materials and spare parts as required, within allocated budgets. • To record time and materials used on jobs. 3. Health and Safety • To be responsible for all Health and Safety matters in the Workshops. • To ensure all workshop staff are aware of Health and Safety issues in general and in particular COSSH forms and risk assessments; to ensure that they are appropriately trained in Health and Safety matters; to ensure that they work sensibly in accordance with good practice and instructions. • To prepare all risk assessments for general and specific operations and for specific machines. • To write user manuals and safe operating procedures. • To prepare all COSSH forms as required. job-description-and-selection-criteria-template-draft.docx 2 • • 4. Administration • To collaborate with departmental finance staff to ensure that workshop costs are recovered from research grants as appropriate. • To keep detailed records of all workshop usage and costs, analysing data and reacting to trends. • To set and manage the workshop’s budget, writing cases for additional expenditure on large items as/when identified. 5. 6. To arrange and manage the waste disposal for items generated from workshop activities. To ensure that untrained staff do not operate machinery or tools. Research Workshop • To manage the research/student workshop which delivers courses for staff & students. • To ensuring the courses run are suitable and safely conducted. • To ensure in particular that the Student Workshop Supervisor trains and monitors students who are from time to time using the Student Workshop. Other Duties • To undertake such other duties appropriate to the job grade as may be required by the Chemistry Facilities Manager. Selection criteria Essential selection criteria • HNC/HND or equivalent in a mechanical engineering discipline. • Post qualification hands on experience in a mechanical engineering workshop producing bespoke parts and one-off, high precision components and assemblies. • Extensive experience of standard workshop machining practices including turning, milling, grinding and sheet metal fabrication. • Experience of assessing and costing incoming work. • Supervisory experience in a mechanical workshop environment. • Good levels of IT literacy including competent in the use of the Microsoft office suite of software (Excel, Word, Outlook, PowerPoint) and the internet. • Hands on experience of using and programming CNC equipment. • Hands on experience using 3D CAD software. • Detailed knowledge of health and safety requirements as applied to the mechanical workshop. • Previous experience of managing a team and managing workload effectively • Experience of managing workshop outputs to a high degree of accuracy. • Excellent record keeping and organisational skills. • Experience of being able to communicate effectively across a wide variety of customers / stakeholders, service providers and suppliers at all levels. • Previous experience of setting and managing workshop budgets, keeping financial records and an understanding of financial proposals. Desirable selection criteria • Experience of working closely with academic staff in the design and modification of equipment from concept to finished product. • Experience of 3D printing technology for the development and production of plastic components. job-description-and-selection-criteria-template-draft.docx 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Lone Working • Work in hot or cold environments • Driving on University business • Regular manual handling • Working with category 3b or 4 lasers (laser safety class) • Work with any substance which has any of the following pictograms on their MSDS: About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department Of Chemistry The mission of Oxford Chemistry is to advance the global understanding of chemistry and to use that knowledge to address major challenges for society. Oxford Chemistry maintains world-class strengths in fundamental research, job-description-and-selection-criteria-template-draft.docx 4 including the training of outstanding young scientists, whilst being an outward-looking department engaging with other disciplines, industry, public services, government and the general public. We are a large department within the University’s Mathematical, Physical and Life Sciences Division with over 70 research groups and 900 researchers including 400 graduate research students. Our MChem degree takes 180 students a year and features the distinctive tutorials of Oxford, an innovative three-year programme of practical teaching within our state-of-the-art teaching laboratory, and a 4th year focused on research based within one of our research groups. Research in Oxford Chemistry focuses on fundamental science aimed at making significant and sustained long-term impact. We provide an environment that enables research by hiring, developing, and supporting talented researchers, many recognised as international leaders, across the spectrum of the chemical sciences. Our students and staff work in excellent research facilities to deliver field-leading research that crosses traditional boundaries and engages strongly with other disciplines, both within Oxford and across a range of external sectors. The impact of our research in the wider economy and society is manifest in our many industrial and clinical collaborations and successful start-ups. Our eight research themes and business engagements showcase the breadth and depth of our research across the chemical sciences. We are committed to providing an inclusive and supportive work and study environment for all our staff and students based on core values of respect, equality and collaboration. We have held an Athena SWAN silver award since 2015 reflecting our commitment to improving gender equality within our discipline. Oxford Chemistry is accommodated within five buildings in the University’s science area, including a modern RIBA award-winning dedicated research facility and a state-of-the-art practical teaching laboratory. Researchers are supported by a research infrastructure within Chemistry that includes NMR, Mass Spectrometry, Crystallography, Surface Analysis, Inorganic Materials Characterisation, Advanced Electron Spin Resonance and high-performance computing facilities as well as access to facilities across the wider University and at national research facilities including the Rosalind Franklin Institute and Diamond Light Source. To support the Teaching and Research in the Department, there are a number of administrative functions including Finance, Human Resources, Facilities, Information Technology, Student Administration, Health and Safety, Communications and Alumni Relations. Find out more about the Department, our work and our people at chem.ox.ac.uk Equality, Diversity and Inclusion in Oxford Chemistry We are committed to promoting an inclusive and diverse community of students and staff based on core values of respect, equality and collaboration. The Department has an active Equality, Diversity and Inclusion (EDI) committee and since 2015 we have held an Athena SWAN silver award in recognition of our efforts to introduce organisational and cultural practices which promote gender equality and create a better working environment for all. We promote family-friendly policies and support flexible working arrangements where possible. For more information about the University’s family friendly benefits, please also see https://hr.admin.ox.ac.uk/information-for-parents-and-carers Mathematical, Physical and Life Sciences Division The academic administration of the University is conducted through four divisions (Humanities, Social Sciences, Mathematical, Physical and Life Sciences, and Medical Sciences). The Mathematical, Physical and Life Sciences Division consists of ten constituent departments: The Department of Chemistry, the Department of Computer Science, the Department of Earth Sciences, the Department of Engineering Science, the Department of Materials, Mathematical Institute, the Department of Physics, Department of Plant Sciences, Department of Zoology and the Department of Statistics. The division provides a framework for interdisciplinary teaching and research. There are also links with the Medical Sciences Division. The disciplines within the MPLS Division regularly appear at the highest levels in rankings, including the Times Higher Education and QS world rankings. Nationally, the quality of the Division’s research outputs and environment, and the resulting impact, was recognised through strong performances in the UK Research Excellence Framework in both 2014 and 2021. job-description-and-selection-criteria-template-draft.docx 5 For more information please visit: http://www.mpls.ox.ac.uk/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly recuitment@chem.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. job-description-and-selection-criteria-template-draft.docx 6 There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. job-description-and-selection-criteria-template-draft.docx 7 job-description-and-selection-criteria-template-draft.docx 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. job-description-and-selection-criteria-template-draft.docx 9
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