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Computer Science Library
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Administrative Assistant (maternity cover)
application opening date: 2024-02-12T09:00:00+00:00
application closing date: 2024-02-29T12:00:00+00:00
type: Vacancy
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comment: SECONDMENTS CONSIDERED. As a member of the departmental administrative support team, The Administrative Assistant will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the Department’s academic and research community. This post is to cover the absence of the substantive post holder, who is taking a period of maternity leave. The post is available until 17 March 2025 or the actual return of the substantive post holder, or the resignation of the substantive post holder and employment of a new post holder, whichever is the earliest. The administrative support team will provide a range of services including, but not limited to, booking travel, arranging travel insurance, expense claims, purchasing, diary management, reception cover, conference and event support, administering the departmental visitor and membership schemes, and committee servicing. We are seeking applicants with experience of managing administrative processes who have excellent organisational skills, good communication skills, and ability to work independently and as part of a team. You will be the first point of contact for staff and visitors. You will assist in producing and maintaining a number of sources of information on the website and in publications You will prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate for committees and meetings, and provide full administrative support on financial matters. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. The closing date for applications is 12 noon on 29th February 2024. Interviews are expected to be held in March. We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Cha…
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salary: Grade 5: Salary £28,759 - £33,966 per annum with a discretionary range to £37,099 p.a. for exceptional candidates
contact: HR Coordinator
based near: Wolfson Building
subject: support-technical
comment: **_SECONDMENTS CONSIDERED._** As a member of the departmental administrative support team, The Administrative Assistant will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the Department’s academic and research community. This post is to cover the absence of the substantive post holder, who is taking a period of maternity leave. The post is available until 17 March 2025 or the actual return of the substantive post holder, or the resignation of the substantive post holder and employment of a new post holder, whichever is the earliest. The administrative support team will provide a range of services including, but not limited to, booking travel, arranging travel insurance, expense claims, purchasing, diary management, reception cover, conference and event support, administering the departmental visitor and membership schemes, and committee servicing. We are seeking applicants with experience of managing administrative processes who have excellent organisational skills, good communication skills, and ability to work independently and as part of a team. You will be the first point of contact for staff and visitors. You will assist in producing and maintaining a number of sources of information on the website and in publications You will prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate for committees and meetings, and provide full administrative support on financial matters. Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. **The closing date for applications is 12 noon on 29th February 2024.** Interviews are expected to be held in March. **We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race …
organization part: Computer Science Library
formal organization: University of Oxford
further particulars: 171010 Job description and selection criteria
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value: University of Oxford Department of Computer Science Job description and selection criteria Job title Administrative Assistant (maternity cover) Division MPLS Department Department of Computer Science Location Wolfson Building, Parks Road, Oxford. Grade and salary Grade 5: Salary £28,759 - £33,966 per annum with a discretionary range to £37,099 p.a. for exceptional candidates Hours Part time - 0.6 FTE (22 hours) over a minimum of 3 days onsite) Applications for less hours to be considered to a minimum of 15 hours per week. Contract type Fixed-term until 17 March 2025 – maternity leave cover Reporting to Executive Assistant to the Head of Department Vacancy reference 171010 Additional Information Secondments considered Overview of the role As a member of the departmental administrative support team, you will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the department’s academic and research community. The administrative support team will provide a range of services including, but not limited to, booking travel, arranging travel insurance, expense claims, purchasing, diary management, reception cover, conference and event support, administering the departmental visitor and membership schemes, and committee servicing. Maternity (or other family) leave cover post This post is to cover the absence of the substantive postholder, who is taking a period of maternity leave. The post is available until 17 March 2025 or the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. 1 Responsibilities The main duties of the successful candidate will include:  Organise efficiently the arrangements for meetings, including arranging appropriate catering for meetings held in the office and other venues as appropriate, room booking, travel and accommodation.  Make complex travel arrangements for UK and international travel, including making…

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