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History of Science Museum
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Executive Assistant to the Director
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spatial: History of Science Museum, Broad Street, Oxford, OX1 3AZ
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application closing date: 2024-04-02T12:00:00+01:00
comment: Do you want to be part of a dynamic, close-knit team, embarking on the arguably most ambitious project in the Museum’s History, Vision 2024 – a programme of activity to refurbish our spaces, reinterpret our world-class collections and re-engage new and existing audiences with extraordinary stories about how science shapes our world? Do you enjoy a fast-paced role with a diverse portfolio, working closely with the senior team in shaping the Museum’s future? Then the role of Executive Assistant (EA) to the Director may be for you! About the role As an Executive Assistant, you will work closely with the Director on a wide range of matters, sometimes of a highly confidential nature. Your tasks will include: Supporting the Director in day-to-day tasks, assisting with project management, and supporting their academic roles of teaching, research, publishing and outreach. Dealing effectively and diplomatically with all forms of communication, researching and preparing information and drafting replies, preparing and circulating papers, agendas, minutes and draft briefing notes in accordance with University guidelines and templates for governance of meetings. Supporting the Director and Executive Team in applying for and reporting on external funding or awards and in participating in University-wide schemes / initiatives. Overseeing the collation of written and visual content of the Annual Review, working closely with colleagues across HSM and GLAM, liaising with the designer, reviewing and editing proofs and arranging printing and distribution. Due to the nature of the role, this role requires a satisfactory Basic Disclosure and Barring Service (DBS) check result. This is a permanent, full-time position, expected to commence as soon as possible. About You You will have outstanding verbal and written communication skills on all levels with a wide range of stakeholders internally and externally in all relevant software packages. Highest levels of discretion, diplomacy, accurac…
contact: Recruitment Team
salary: Standard Grade 5: £28,759 - £33,966 per annum
type: Vacancy
comment: Do you want to be part of a dynamic, close-knit team, embarking on the arguably most ambitious project in the Museum’s History, Vision 2024 – a programme of activity to refurbish our spaces, reinterpret our world-class collections and re-engage new and existing audiences with extraordinary stories about how science shapes our world? Do you enjoy a fast-paced role with a diverse portfolio, working closely with the senior team in shaping the Museum’s future? Then the role of Executive Assistant (EA) to the Director may be for you! **About the role** As an Executive Assistant, you will work closely with the Director on a wide range of matters, sometimes of a highly confidential nature. Your tasks will include: * Supporting the Director in day-to-day tasks, assisting with project management, and supporting their academic roles of teaching, research, publishing and outreach. * Dealing effectively and diplomatically with all forms of communication, researching and preparing information and drafting replies, preparing and circulating papers, agendas, minutes and draft briefing notes in accordance with University guidelines and templates for governance of meetings. * Supporting the Director and Executive Team in applying for and reporting on external funding or awards and in participating in University-wide schemes / initiatives. * Overseeing the collation of written and visual content of the Annual Review, working closely with colleagues across HSM and GLAM, liaising with the designer, reviewing and editing proofs and arranging printing and distribution. Due to the nature of the role, this role requires a satisfactory Basic Disclosure and Barring Service (DBS) check result. This is a permanent, full-time position, expected to commence as soon as possible. **About You** You will have outstanding verbal and written communication skills on all levels with a wide range of stakeholders internally and externally in all relevant software packages. Highest levels of discretion, di…
subject: support-technical
further particulars: 171492 Job Description and Selection Criteria.pdf
notation: 171492
application opening date: 2024-03-11T09:00:00+00:00

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171492 Job Description and Selection Criteria.pdf
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value: Job description and selection criteria Job title Executive Assistant to the Director Division Gardens, Libraries and Museums (GLAM) Department History of Science Museum Location History of Science Museum, Broad Street, Oxford, OX1 3AZ Grade and salary Grade 5: £28,759 - £33,966 per annum Hours Full time (36.5 hours) Contract type Permanent Reporting to Dr Silke Ackermann, Director Vacancy reference 171492 Due to the nature of the role, this role requires a satisfactory Basic Disclosure and Barring Service (DBS) check result. Additional information You are required to submit a CV and a supporting statement (or a supporting evidence form using the attached template below) with your application, outlining how you meet each of the selection criteria for the role. Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday BST Tuesday 2 April 2024 Job description Overview of the role Do you want to be part of a dynamic close-knit team, embarking on the arguably most ambitious project in the Museum’s History, Vision 2024 – a programme of activity to refurbish our spaces, reinterpret our world-class collections and re-engage new and existing audiences with extraordinary stories about how science shapes our world? Do you enjoy a fast-paced role with a diverse portfolio, working closely with the senior team in shaping the Museum’s future? Then the role of Executive Assistant (EA) to the Director may be for you! As EA you will work closely with the Director on a wide range of matters, sometimes of a highly confidential nature. You will support her in day-to-day tasks, assist with project management, support her academic roles of teaching, research, publishing and outreach, and take the lead on the Museum’s Annual Review – the public representation of the Museum’s achievements. In this exciting and fast-paced role, you will be working with colleagues across the Museum, in the division GLAM (Gardens, Libraries and M…
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