country name
sous-Organization de
extended address
OxPoints
Job Description _________________________________________________________________________ Summary Job title Research Services Administrator Division UAS Department Research Services Location University Offices, 5 Worcester Street, Oxford Grade and salary Grade 5: £28,759 - £33,966 per annum Hours Full time Contract type Permanent Reporting to Head of Administration and Finance Vacancy reference 171641 Additional information 2 positions available The role The role is crucial to the Department and essential for the smooth running of this busy Professional Services Unit. Each post-holder works to a portfolio of work, including leading team administration for one of the four business units: Contacts | Research Support (ox.ac.uk). We are currently recruiting for an Administrator for the Research Funding and Contracts Team (RF&C) and the Administration and Finance Team (A&F). The post holders will be expected to use initiative and to work independently in a number of areas. The work involves a good deal of personal contact with people inside and outside the University, often in relation to complex issues, which may need to be resolved urgently. The post provides underpinning support with recruitment, employee lifecycle, finance, estate as well as providing personal administrative assistance. Responsibilities Business Unit Support • Provide administrative support to the Director and Assistant Directors of the Research Funding and Contracts (RF&C) team, to include: ▪ diary management, meeting arrangements and all logistics, including booking meeting rooms, arranging catering if necessary, collating and distributing papers. ▪ Providing ‘office management’ support and taking responsibility for a range of issues such as greeting visitors, ordering stationary, managing post and couriers, and other administrative matters when they arise. • Acting as the first point of contact for all team travel arrangements, using the University’s preferred supplier, Key Travel. • Day to day oversight of the portfolio of team projects, working alongside the Director and Operations Manager to ensure an effective and smooth service is provided across the RF&C team. Employee life-cycle • Working with and sitting alongside the Admin and Finance (A&F) Team, you will provide administrative assistance for all matters related to the ‘employee life cycle’. This will include: ▪ Working with UAS HR on recruitment matters for your portfolio, involving creating business cases, supporting hiring managers to arrange interviews, assisting with shortlisting and offers of appointment. ▪ You will lead on all new employee’s induction activities for your business unit. ▪ As directed, you will initiate payroll changes, support the booking of annual leave on the Department’s bespoke system, report team sickness, make website edits and provide advice to colleagues on University policies and procedures on the employee life cycle. Building Management & Estate • You will support the A&F operations management group and assist with DSE assessments, fire marshalling and coordination of building first aiders. • Working alongside the team of other Administrators, you will be responsible for all the Departments meeting rooms, booking these rooms, as well as monitoring the AV equipment. Finance • Acting as the point of contact, with the Head of Administration & Finance (HAF), for all purchasing and finance queries for your business team. You will be responsible for raising PO’s, reconciling invoices and managing spend. You will also support the set-up of new suppliers on the University’s financial system Oracle Financials. General • As part of the Administrative team, you will participate in the planning and organising of Departmental events, whole RS wide meetings, committee meetings. You will also be required to assist the organisation and arranging of RS training, working alongside the RS Training Coordinator to provide logistic and administrative support • The Administrative Team take the lead on wellbeing activities for the Department and you will be required to work with the HAF and other senior members of RS to plan, coordinate and implement a wellbeing activity cycle. • Undertake any other duties as may be required from time to time that are commensurate with the grade and the responsibilities of the post as directed by the RS Leadership Team. Selection criteria Essential • • Excellent interpersonal skills: demonstrated ability to provide a diplomatic approach employing tact, discretion and initiative in dealing with a wide range of people. Strong communication skills, both oral and written with a high degree of accuracy, attention to detail while projecting a professional approach to support. 168839 Research Services Administrator - JD 2 • • • • • • Ability to organise and manage a busy workload and work with minimal supervision with a willingness to resolve situations, as well as knowing when to refer issues to others. Excellent IT skills including email, Word, Excel, PowerPoint and SharePoint (or equivalent) Flexibility, initiative and ability to take responsibility for prioritising, planning and completing tasks on time and to a high standard. Achievement in working in a small, close knit team, sharing information and ideas and liaising closely with colleagues with a self-motivated can-do approach. Experience of working in a customer focused environment. Good general education to A-level standard or equivalent Desirable • Previous experience in a clerical, secretarial and or/ general administrative support role. • Working knowledge of Oracle Financials Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Research Services Research Services is part of the University Administration and Services Division and works in partnership with the academic divisions and their departments and faculties to support Oxford’s researchers. Our role is to facilitate excellence in research, engagement and innovation at Oxford. Our vision is to be a trusted provider of expertise, strategic insight, internal and external influence and excellent professional support to Oxford’s research, engagement and innovation community. 168839 Research Services Administrator - JD 3 Research Services is a large team of over 160 research support professionals, with a wide-ranging remit including: • Supporting the acquisition of external research funding, funder engagement and strategic research initiatives comprehensive funding, contracts and research development support Negotiating research-related contracts Supporting institutional research strategy, policy and planning Facilitating knowledge exchange, innovation and engagement and coordinating the development and delivery of knowledge exchange strategy and policy Promoting the responsible conduct of research and compliance with regulatory and research governance requirements Leading the continuous improvement of research administration at Oxford • • • • • Our values and commitments govern the way we work with others within Research Services, the University and externally, including our commitment to professionalism, consultation, teamwork and continuous improvement. You can read more about our values and commitments here. For more information please visit: researchsupport.admin.ox.ac.uk University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: • support the University’s core academic purposes of teaching, learning and research; • ensure the University can meet the requirements of government, funding bodies and other external agencies; and • facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: http://www.admin.ox.ac.uk/ 168839 Research Services Administrator - JD 4 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly rsrecruitment@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 168839 Research Services Administrator - JD 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 168839 Research Services Administrator - JD 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 168839 Research Services Administrator - JD 7
Voice
RDF/XML description of Research Services Administrator
site principal
Past vacancies at the University of Oxford
License
ha sede
University Offices, 5 Worcester Street, Oxford
has exact match
email
locality
sotto-Organization di
valid through (0..1)
has site
primary Site
tiene sede principal en
street address
Is Part Of
Source
Title
Address
Unit price specification
Subject
Description of Research Services Administrator
hidden label
notation
a un site
University Administration and Services (UAS)
subOrganization of
Format
THIS IS A READVERTISEMENT. PREVIOUS APPLICANTS NEED NOT APPLY. The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. Department: what do you do? Research Services is one of the key departments supporting Oxford’s research, engagement and innovation community. We work closely with researchers, departments, divisions, other professional services and a wide range of external collaborators and funders. One sentence summary of job This is an exciting opportunity to join a friendly and busy Administration team, to take your first step into a career in University administration, or build upon current experience. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working About the Role Are you a highly organised, detail-oriented, and proactive individual with a passion for ensuring smooth administrative operations? If so, we have the perfect opportunity for you! We are seeking two administrators to join two of our busy and dynamic teams. The Administration & Finance team sits at the heart of Research Services and provides cross-cutting operation and business management for our four large business units: Innovation & Engagement, Research Funding & Contracts, Research Strategy & Policy Unit, and Research Governance, Ethics & Assurance. One administrator will support the Administration & Finance Team, and one the Research Funding & Contracts Team. About You RS Support Administrators have a fast-paced and varied workload, so it is important that you are able to handle multiple projects and deadlines efficiently, with a positive and proactive approach. You will need to work independently, coordinating your own work, and also enjoy working alongside your team members to support shared departmental projects. In order to be successful in this role, you will need to be highly organised and have excellent communication and problem-solving skills. Additionally, we are looking for some who is proficient in office software and confident at using new systems. Whether you are looking to start a career in University administration, or would like to build on current experience, we would like to hear from you. A full induction, training, and support will be provided, as well as the opportunity to continue your professional development as part of the role. Application Process You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. Only applications received before 12 noon on Thursday 21 March 2024 can be considered. Interviews will take place on week commencing 15 April 2024 and will take place at University Offices, Oxford, OX1 2JD.
Turtle description of Research Services Administrator
Notation3 description of Research Services Administrator
tiene sede en
**THIS IS A READVERTISEMENT. PREVIOUS APPLICANTS NEED NOT APPLY.** The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. **Department: what do you do?** Research Services is one of the key departments supporting Oxford’s research, engagement and innovation community. We work closely with researchers, departments, divisions, other professional services and a wide range of external collaborators and funders. One sentence summary of job This is an exciting opportunity to join a friendly and busy Administration team, to take your first step into a career in University administration, or build upon current experience. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working **About the Role** Are you a highly organised, detail-oriented, and proactive individual with a passion for ensuring smooth administrative operations? If so, we have the perfect opportunity for you! We are seeking two administrators to join two of our busy and dynamic teams. The Administration & Finance team sits at the heart of Research Services and provides cross-cutting operation and business management for our four large business units: Innovation & Engagement, Research Funding & Contracts, Research Strategy & Policy Unit, and Research Governance, Ethics & Assurance. One administrator will support the Administration & Finance Team, and one the Research Funding & Contracts Team. **About You** RS Support Administrators have a fast-paced and varied workload, so it is important that you are able to handle multiple projects and deadlines efficiently, with a positive and proactive approach. You will need to work independently, coordinating your own work, and also enjoy working alongside your team members to support shared departmental projects. In order to be successful in this role, you will need to be highly organised and have excellent communication and problem-solving skills. Additionally, we are looking for some who is proficient in office software and confident at using new systems. Whether you are looking to start a career in University administration, or would like to build on current experience, we would like to hear from you. A full induction, training, and support will be provided, as well as the opportunity to continue your professional development as part of the role. **Application Process** You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application. Only applications received before 12 noon on Thursday 21 March 2024 can be considered. Interviews will take place on week commencing 15 April 2024 and will take place at University Offices, Oxford, OX1 2JD.
es suborganización de
preferred label
Fax
address
NTriples description of Research Services Administrator
postal code
HTML description of Research Services Administrator
telephone
sede principale