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Executive Assistant to the Head(s) of Department and Head of Administration & Finance
notation: 172023
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comment: We are looking to appoint an Executive Assistant to the Department of Politics and International Relations. The Executive Assistant (EA) is a key role in the Department, working closely with the Head of Department (currently two joint Heads of Department) and the Head of Administration and Finance, supporting them on a daily basis and working independently on discrete projects identified by them. The successful applicant will also work closely with professional services and academic staff in the Department and the wider University and liaise with externals. As well as managing the Heads’ diaries and providing daily support and drafting correspondence, you will be required to lead on individual projects and provide solutions to problems as they arise. Projects could include office planning, coordinating reviews, reviewing administrative processes, academic officer planning, liaising with IT teams, and providing cover for professional services staff absence. Other projects will come up resulting from current circumstances and departmental needs, as identified by the Head(s) of Department and Head of Administration & Finance. Further responsibilities include managing the academic leave programme, the academic review process (IPO) as well coordinating Academic HR meetings. It will also include working with the HR Team on Associate Professor recruitment exercises. The position requires versatility, with a problem-solving, positive, and flexible attitude being essential. You would need to develop successful working relationships with academics and colleagues across the Department and the wider University. You will be required to act with discretion and tact when dealing with a range of confidential matters. You will be educated to degree level or equivalent professional experience and have experience of providing high-level support at an executive level. You will also have good written communication skills, the ability to manage and prioritise a varied and busy workload, …
application opening date: 2024-04-09T09:00:00+01:00
internal applications only: false
contact: HR Team
type: Vacancy
subject: professional-management
spatial: Department of Politics and International Relations, Manor Road Building, Manor Road, Oxford, OX1 3UQ
further particulars: 172023 JD - EA to HoDs & HAF.pdf
organization part: Department of Politics and International Relations (DPIR)
salary: Standard Grade 6: £32,332 - £38,205 per annum
application closing date: 2024-04-16T09:47:43+01:00
formal organization: University of Oxford

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IT homepage: http://it.politics.ox.ac.uk/
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172023 JD - EA to HoDs & HAF.pdf
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value: Job Description Job title Executive Assistant to the Head(s) of Department and Head of Administration & Finance Division Social Sciences Department Politics and International Relations Location Manor Road Building, Manor Road, Oxford, OX1 3UQ Grade and salary Grade 6: £32,332 - £38,205 per annum Hours Full time Contract type Permanent Reporting to Operations and Office Manager Vacancy reference 172023 Additional information Closing date: midday (UK time) on 7 May 2024. Interviews will be held as soon as possible thereafter. The role The Executive Assistant (EA) is a key role in the Department of Politics & International Relations, working closely with the Head of Department (currently two joint Heads of Department) and the Head of Administration and Finance, supporting them on a daily basis and working independently on discrete projects identified by them. The EA will also work closely with professional services and academic staff in the Department and the wider University and liaise with externals. As well as managing the Heads’ diaries and providing daily support and drafting correspondence, the Executive Assistant will be required to coordinate the recruitment process of Associate Professors in conjunction with the HR team, and lead on individual projects and provide solutions to problems as they arise. Projects could include office planning, coordinating reviews, reviewing administrative processes, academic officer planning, liaising with IT teams, and providing cover for professional services staff absence. Other projects will come up resulting from current circumstances and departmental needs, as identified by the Head(s) of Department and Head of Administration & Finance. Given the versatility needed for the role, a problem-solving, positive and flexible attitude is essential, with a pro-active approach. The postholder will need to develop successful working relationships with academics and colleagues across the Department and the wider University. They will …
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