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application closing date: 2024-04-19T12:00:00+01:00
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comment: Please note this role can be offered to internal applicants as a secondment opportunity. We have an exciting opportunity for an Executive Assistant to join the Oxford Trauma and Emergency Care research team at the Kadoorie Critical Care Research Centre, NDORMS, University of Oxford. The role is varied and includes administration support for the clinical trial delivery teams, facilitating a Patient and Public Involvement group, advising on calendar availability for multiple senior staff members, and designing/implementing system improvements to the administrative systems. The Executive Assistant will also support the Professor of Orthopaedic Trauma, Professor Matthew Costa. As an Executive Assistant, you will carry responsibility for the effective day-to-day management of Professor Costa’s business and travel and will work closely with the team Administrator and members of the department’s senior management team, with professional colleagues in University administration as well as with members of Professor Costa’s diverse and complex professional network. In addition, the post-holder will be expected to provide support for other senior academics within the research group. You will be, alongside the Administrator, managing a high volume of incoming correspondence, emails and telephone calls, progressing matters as appropriate, in particular identifying priority items of business for immediate attention, taking action where possible. You will be responsible for maintaining and improving, as appropriate, record keeping and filing systems for Professor Costa as an individual to comply with Good Clinical Practice, good regulatory and legal guidelines including data protection and archiving. You will hold a university degree or have equivalent professional experience. You will have the ability to organise and prioritise own work and that of others, including coping with unpredictable volumes of work and busy periods showing flexibility and self-motivation. The ability to d…
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further particulars: 172029_Executive Assistant_JD.pdf
comment: **Please note this role can be offered to internal applicants as a secondment opportunity.** We have an exciting opportunity for an Executive Assistant to join the Oxford Trauma and Emergency Care research team at the Kadoorie Critical Care Research Centre, NDORMS, University of Oxford. The role is varied and includes administration support for the clinical trial delivery teams, facilitating a Patient and Public Involvement group, advising on calendar availability for multiple senior staff members, and designing/implementing system improvements to the administrative systems. The Executive Assistant will also support the Professor of Orthopaedic Trauma, Professor Matthew Costa. As an Executive Assistant, you will carry responsibility for the effective day-to-day management of Professor Costa’s business and travel and will work closely with the team Administrator and members of the department’s senior management team, with professional colleagues in University administration as well as with members of Professor Costa’s diverse and complex professional network. In addition, the post-holder will be expected to provide support for other senior academics within the research group. You will be, alongside the Administrator, managing a high volume of incoming correspondence, emails and telephone calls, progressing matters as appropriate, in particular identifying priority items of business for immediate attention, taking action where possible. You will be responsible for maintaining and improving, as appropriate, record keeping and filing systems for Professor Costa as an individual to comply with Good Clinical Practice, good regulatory and legal guidelines including data protection and archiving. You will hold a university degree or have equivalent professional experience. You will have the ability to organise and prioritise own work and that of others, including coping with unpredictable volumes of work and busy periods showing flexibility and self-motivation. The ability …
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organization part: Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences (NDORMS)
subject: professional-management
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based near: John Radcliffe Hospital - Main Building
spatial: Oxford Trauma, Kadoorie Critical Care Research Centre, John Radcliffe Hospital, Oxford, OX3 9DU
contact: HR team
application opening date: 2024-04-05T09:00:00+01:00

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value: Job Description _________________________________________________________________________ Summary Job title Executive Assistant to Professor of Orthopaedic Trauma Surgery and the Oxford Trauma and Emergency Care Research group (Maternity Cover) Division Medical Sciences Division Department Nuffield Department of Orthopaedics, Rheumatology and Musculoskeletal Sciences Location Oxford Trauma, Kadoorie Critical Care Research Centre, John Radcliffe Hospital, Oxford, OX3 9DU Grade and salary Grade 6: £32,332-£38,205 per annum Hours Full time (Part time 0.8 FTE considered) Contract type Maternity leave cover for 12 months Reporting to Professor Matthew Costa / Dr Juul Achten Vacancy reference 172029 Additional information This vacancy can be offered as a secondment opportunity to internal candidates. The role The Executive Assistant is a key part of the Oxford Trauma and Emergency Care research team network and will facilitate communication within, and contribution to, the work of various research and professional teams. The workload in the office is demanding and diverse, requiring first class judgement, personal organisation and flexibility as well as an ability to work to deadlines. The full range of administration and personal assistant skills will be required. The role is varied and includes administration support for the clinical trial delivery teams, facilitating a Patient and Public Involvement group, advising on calendar availability for multiple senior staff members, and designing/implementing system improvements to the administrative systems. As well as working with the wider research team, the Executive Assistant will support the Professor of Orthopaedic Trauma, Professor Matthew Costa. Professor Costa operates to a busy and demanding schedule as a consultant trauma surgeon, clinical academic, chair of several committees and member of various other research boards, and as Lead Investigator for our research group focused on musculoskeletal trauma surgery and re…
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