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The Oxford School of Global and Area Studies Oxford’s School of Global and Area Studies (OSGA) is one of the largest communities of Area Studies scholars anywhere in the world. This vibrant and dynamic University department has research and teaching programmes dedicated to Africa, China, Latin America, the Middle East, Japan, Russia and Eastern Europe, South Asia and Comparative Area Studies. The School welcomes students from all around the globe and offers seven MSc Degrees, six MPhil degrees, a DPhil in Area Studies, as well as the Oxford 1+1 MBA with Saïd Business School. An exciting opportunity has arisen to join OSGA as the Programme Administrator for the Latin American Centre on a permanent full- time contract basis. About the Role: Since its founding in 1964, the Latin American Centre (LAC) has offered courses for graduates interested in gaining a deeper knowledge and understanding of Latin American Studies through study across a range of disciplines including history, politics, economics, international relations and sociology of the region. The LAC also acts as a hub for the study of Latin America across a wide range of disciplines in Oxford, including anthropology, geography, music and literature. The Programme is now seeking a talented, versatile and conscientious full-time administrator responsible for the smooth day-to-day administration and delivery of the MSc in Latin American Studies, the MPhil in Latin American Studies and, through OSGA, a DPhil in Area Studies (Latin America) and for supporting the academic activity in Latin American Studies more broadly. The post-holder will be responsible for the smooth day-to-day administration and delivery of the educational programmes in the LAC through providing consistent service to students, staff, and visitors through sharing their Programme knowledge and expertise, offering accurate information and advice, delivering clear and appropriate communications, managing competing priorities and adopting a flexible approach. The post is offered with wide-ranging responsibilities from supporting the Programme Director, the School’s Education team and Professional Services team, to liaising closely with academic colleagues and students within the Latin American Studies Programme and beyond. The administrator will be the first point of contact for providing student support and managing student enquiries, facilitating examinations and assessments, ensuring financial policies and processes are correctly followed and working closely with HR to help resolve Programme related HR matters. This post has a 0.2fte time commitment to supporting the DPhil programme in OSGA and involves close collaboration with the Admissions officer who provides 0.2fte support to the LAC. About You: The post is very varied and stimulating, hence it will suit an individual who enjoys being part of a busy office in an environment of competing priorities. Applications are welcome from candidates with previous experience in academic administration, who are able to demonstrate a sufficient level of computer literacy, good communication skills and an ability to produce high-quality, accurate, independent work with little supervision. Previous experience of events administration and servicing committees is also desired. Application process: When applying to this position, you will be required to upload a CV, the names of three referees and a supporting statement of no more than two pages addressing how you meet each of the selection criteria, as listed in the job description. Further details regarding the selection criteria and details on how to apply can be found in the attached job description. Informal enquiries are welcome: please email administrator@area.ox.ac.uk . Any queries or matters that are not referred to in the job description/further particulars will be passed to Sarah Dewick, OSGA Education Manager and Admissions Lead (Deputy HAF). Please quote the vacancy reference 172145 in all your correspondence. The closing date for applications is 12.00 noon on Friday 10th May 2024. Applications received after the closing date cannot be considered. Interviews will be held in person on 24th May 2024. What We Offer: As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle loan scheme and electric or ultra-low emission vehicle loan scheme Discounted bus travel and Season Ticket travel loans Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working, with a current expectation of at least 50% on-site work. The OSGA Professional Services offices are located in Oxford city centre, surrounded by its stunning architecture, history and culture. The University of Oxford holds an institutional Silver Athena Swan award, acknowledging the progress made in addressing a number of gender gaps across the University. Applications are particularly welcome from men and black and minority ethnic candidates who are under-represented in professional services in Oxford.
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Job description Job title Programme Administrator – Latin American Centre Division Social Sciences Department Oxford School of Global and Area Studies Location Oxford School of Global and Area Studies, 12 Bevington Road, Oxford, OX2 6LH Grade and salary Grade 6 Hours 1 FTE (80% LAC & 20% DPhil) Contract type Permanent Reporting to Education Manager & Admissions Lead Overview of the role The Oxford School of Global Area Studies (OSGA) has eight research and teaching programmes dedicated to Africa, China, Latin America, the Middle East, Japan, Russia and Eastern Europe, South Asia and Global and Area Studies. The Programme Administration team are responsible for the day-to-day delivery and administration of these programmes. They are part of the School’s Education team and are overseen by the Programme Coordinator and Examinations Lead who reports to the Education Manager (the Head of the School’s Education team). Programme Administration is a varied and stimulating role: as well as providing comprehensive, specialist Programme Administrative support, the small and friendly team are required to provide administrative and operational support for the School’s Educational activities as directed by the Programme Coordinator and Education Manager. This post has a 0.2fte commitment to supporting the DPhil programme and therefore formally reports to the Education Manager. Responsibilities/duties: The post-holder will be responsible for the smooth day-to-day administration and delivery of the educational programmes in the Latin American Centre. The Administrator should provide consistent service to students, staff, and visitors through sharing their Programme knowledge and expertise, offering accurate information and advice, delivering clear and appropriate communications, managing competing priorities and adopting a flexible approach. This will include: 2  Student support and enquiries: - Act as the first point of contact for prospective and on-course students - Ensure an excellent level of service provision by promptly managing enquiries, providing accurate and tailored advice, dealing with concerns knowledgably and professionally. The post-holder will manage enquiries about the course and its structure from prospective students until the point at which a decision is made on their application by the Admissions Panel. The post-holder will support on-course students from the point at which their contracts are returned to the University through to graduation and beyond. - Provide course information to students in a timely manner. This will include reviewing and updating programme-specific elements of the Course Handbook and Programme CANVAS site, creating student induction packs, and disseminating up-to-date information to students. - Effective liaison with the School’s Programme Coordinator to ensure that all sources of course information are made available in the ways required by University policy and through the School’s student information and communication channels. - Ensuring that information on courses, including timetabling, course outlines and enrolment procedures for options, is disseminated to students clearly, accurately, and in a timely manner - Communicating student deadlines and circulating necessary reminders - Managing the administration of student supervision arrangements - Supporting the process for gathering and collating student feedback, including by sending, monitoring and analysing termly surveys with review oversight from the Programme Coordinator - Providing administrative support to students and the Course Director in promoting and facilitating student immersions/ secondments/ placements/ overseas fieldwork/ university visits and/or exchanges. - Liaising with the Language Centre, academic and administrative colleagues to support Language Centre priority students as required. - Assist with PBI monitoring (points based immigration relating to student visas)  Supporting the Programme’s academic staff including Programme Director and/or Course Director to help oversee operational and administrative aspects of the Programme: - Supporting admissions activity within the Programme - Providing access for assessors to applications - Monitoring the selection process to the point that final decisions are communicated to the OSGA Admissions team - Assisting Programme Admissions assessors in the completion of Scholarship nominations for Clarendon, ESRC and other ad-hoc funding opportunities - Liaising closely with the Course Director in the planning of the Programme’s student induction and communicating relevant information to the incoming student cohort - Providing administrative support to the Course Director for Course planning, including communication with lecturers - Coordinating the drafting of Programme timetables and managing associated room bookings - Keeping a record of supervisory arrangements and liaising with supervisors from time to time - - - - 3 Liaising with both academic and administrative colleagues in OSGA and other departments to maintain accurate records of available option courses Provide events support for regular/reoccurring Programme events in support of teaching and other core Programme activities. This may include arranging for appropriate IT support, requesting event risk assessments, managing room bookings, organising catering, support for visa, travel, and accommodation bookings as required. Assisting with the maintenance of the programme CANVAS site in consultation with the CANVAS team in IT Services as appropriate and updating ORLO reading lists after consultation with the Course Director and/or specific course convenors. Signposting academic colleagues to appropriate training for these systems so they can maintain their course related content including reading lists. Liaising closely with colleagues within the School and across the collegiate University on all Programme relevant matters (for example, fieldwork risk assessments, travel insurance, and pre-checking before sending research ethics approvals) Servicing School and Programme Committees as required including the Latin American Centre Management and Teaching Committee and LAC GJCC Working with the Programme Coordinator and Connected Communications Team to support accurate programme marketing and communications and the creation and development of Programme promotional materials as required.  Facilitating Examinations and Assessments including: - Coordinating and managing the course options process and ensuring that students are correctly registered with the Academic Records Office - Effectively managing the administration of formative and summative assignments, using Outlook, Inspera, and Turnitin (as required) and to assess submitted work for plagiarism as appropriate - Liaising with conveners and External Examiners re paper setting - Formatting papers/assessments - Setting up exams in Inspera (checking candidate entry including those from other Departments, uploading questions, communicating deadlines and submissions instructions) - Sending detailed instructions to candidates on submission rules and using Inspera - Downloading submissions and disseminating these to markers - Tracking and following up on late and non-submissions - Assisting the internal examiner with collating marks - Formatting and sending out submission feedback - Providing statistical data for internal examiner’s report - Maintaining and updating the Examiner Appointments and Payments (EAP) portal with examiner and assessor nominations and payments - Sending marks and Mitigating Circumstances Notices to Examiners (MCE) to central OSGA board - Process non-welfare related applications for dispensations to Education Committee - Submitting MCE outcomes, marks, and final degree outcomes via eVision for publication to students once approved by the OSGA Exam Board. - Updating/writing exam Conventions - Updating/writing exam Regulations - Completing Assessment Review (annually) of Core Course components and available options  Help ensure that financial policies and processes are correctly followed: - Liaising with other members of the Education Team and Finance Team as necessary concerning the administration of student scholarships, bursaries, and programme related grants available to students - Support the Programme Director with budget preparation and monitoring. -  Ensure expenditure requests (Purchase Orders, Payment Request Forms, external expenses) are approved at the correct level in line with OSGA’s delegation of authority. Ensure purchasing regulations are followed when ordering goods and services (for example, obtaining two quotes or completing Single Quote Justification form where required). Coordinate submission of Programme related external expenses claims to OSGA Finance. Provide necessary information to OSGA HR/Finance for Academic Visitor invoicing. Work closely with HR to help resolve Programme related HR matters including: - Provide Programme induction meetings to new starters on their first day as required giving a comprehensive overview of programme administrative support. - Assist academic staff to maintain up-to-date profile details on the OSGA website. - Coordinate starting and leaving arrangements for staff including confirming office arrangements and access arrangements where appropriate. - Supporting the Programme academic and practitioner visitor process and Associate process ensuring that School policy and procedure is correctly followed. OSGA core educational activities: The post-holder will, as directed by the Programme Coordinator and Education Manager, provide proactive administrative and operational support for the School’s core Educational activities relating to:  Post-graduate taught admissions  Examinations (OSGA Examination Board).  DPhil (Area Studies) Programme  Research Methods  Enabling effective provision for postgraduate students with disabilities Specific details related to the Education team administrative responsibilities are listed at the end of the job description. Other duties: Including but not limited to:       4 Maintaining accurate and GDPR compliant contact information for Programme alumni opted into receiving School communications. Distributing Programme Communications that are relevant to Programme alumni. Working with the Events Support apprentice or temporary events assistance to oversee medium- and large-scale events and conferences for the Programme. Working with an understanding of Health and Safety policies to support the safety culture at OSGA and liaise with the Safety and Facilities Support Officer as appropriate. Coordinate with OSGA’s Safety and Facilities Support Officer to ensure the appropriate management of Programme building facilities. Establishing, maintaining, and supporting strong working relationships with colleagues across the Collegiate University and with external partners/stakeholders. Any other duties commensurate with the grade and responsibilities of the post as determined by the Education Manager, Programme Coordinator, and HAF. Selection criteria Essential  Experience of postgraduate academic administration and/or evidence of professional administrative skills in a Higher Education Environment  Good levels of numeracy and experience of monitoring budgets  Evidence of good computer literacy including familiarity with entire Microsoft Office suite and a sound working knowledge of Virtual Learning Environments e.g. CANVAS  Ability to pay attention to detail and produce high quality, accurate work  Excellent organisational and time management skills and evidence of successfully prioritising competing demands in a busy working environment  Ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to escalate and delegate issues to others  Strong written and verbal communication skills with the ability to communicate confidently with a diverse range of people through a variety of media  Ability to clearly and accurately communicate complex processes and procedures  Strong interpersonal and team skills with ability to proactively work with a physically dispersed team  Ability to relate to a wide range of people including students from a diverse range of backgrounds  Working tactfully and discreetly when dealing with material of a confidential or sensitive nature  Willingness to complete relevant training, both externally funded and/or provided by the University of Oxford including visa/immigration training in order to facilitate staff and other visits from overseas Desirable  Equality, Diversity & Inclusion awareness: An understanding of the needs of and/or experience of working with an ethnically diverse population.  Experience of updating and maintaining website content  Experience or understanding of the collegiate University context  Experience of servicing committees  Willingness to participate in relevant training  Previous experience of events administration  Experience of collating and presenting data in reports Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 5 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them immediately, if you have been shortlisted for an interview. You will be asked to upload a CV and a supporting statement outlining your relevant experience. The supporting statement must also explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs. Non-technical questions about this job should be addressed to the recruiting department directly at: hr-administrator@area.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 6 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. The Latin American Centre The post-holder will be a member of the Latin American Centre programme. The LAC offers a one-year MSc in Latin American Studies, a two-year MPhil in Latin American Studies and, through OSGA, a DPhil in Area Studies (Latin America), bringing together over 20 students working on the region at a graduate level. The LAC’s masters’ programmes concentrate on the modern history, politics, economics, international relations and sociology of the region. The LAC also acts as a hub for the study of Latin America across a wide range of disciplines in Oxford. Visiting academics and visiting doctoral students, from within and outside the United Kingdom, add to a vibrant community of scholars working on a variety of topics of central concern for the region. As a centre for the study of the region, the LAC serves as a venue for debating ongoing research and relevant current affairs. Leading international scholars and key public figures from the region regularly contribute to the LAC’s flagship weekly seminar. The LAC also runs a Brazilian Studies programme, which hosts a yearly conference on Brazil as well as regular academic visitors from Brazil, including a Rio Branco Professor. A History seminar meets once a week; a programme that often includes joint events with other universities in Europe and the Americas. In addition, the LAC hosts a DPhil seminar that brings together doctoral students across the university studying topics related to Latin America from a wide range of disciplines in the social sciences and humanities. The LAC is housed on the premises of St Antony’s College, with which it is closely connected, although students and some members of the academic staff are also members of other Oxford colleges. An important part of the LAC is the Bodleian Latin American Library, located on the ground floor and basement of our building. Its 16,000 volumes, together with journals, microfilms and DVDs, form an important specialist lending collection for those studying Latin American social sciences and history. 7 To find out more about the Latin American Centre Programme, see https://www.lac.ox.ac.uk/ The Oxford School of Global and Area Studies The School represents a commitment by the University to enhancing teaching and research in Area Studies. It brings together seven units: the African Studies Centre, the Latin American Centre (including the Brazilian Studies Programme), the Nissan Institute of Japanese Studies, the Contemporary China Studies Programme, Russian and East European Studies, the Contemporary South Asia Studies Programme and the Middle East Programme. The administration of the School is based at 12 Bevington Road, with colleagues also providing administrative support across a number of locations in which the School’s constituent units are based (including the Nissan Institute of Japanese Studies at St Antony’s College and the University of Oxford China Centre at St Hugh’s College). The School is devoted to research and graduate teaching in academic disciplines which attempt to understand the complexity and the interrelatedness of society through anthropology, economics, politics, history, sociology and culture. Its teaching and research seek to take into account both the insights provided by the separate disciplines and the contextualisation provided by in-depth knowledge of specific regions and countries. Interdisciplinary collaboration to study specific social processes is encouraged, and a distinctive feature of the School is the number of its academic staff who hold joint appointments in the School and a disciplinary department in the Social Sciences or Humanities Divisions. In the most recent national research quality assessment exercise (REF2021), Area Studies at Oxford – comprising staff in the School and the Faculty of Asian and Middle Eastern Studies in the Humanities Division - was judged to account for more world-leading (4*) research than any other Area Studies department in the UK. The School admits around 160 graduate students a year on Masters and DPhil programmes, across the African Studies Centre, Latin American Centre, the Nissan Institute of Japanese Studies, Russian and East European Studies, Contemporary South Asia, Contemporary Chinese Studies, Middle East Studies, and the comparative Master’s programme in Global and Area Studies. Additionally, the School’s academic staff supervise doctoral students and teach on a range of undergraduate programmes in other parts of the University. Further information about the OSGA, its component units, its staff, courses and research activities can be found on its website at www.area-studies.ox.ac.uk The School holds a Bronze Athena Swan Award to recognise the advancement of gender equality, representation and progression. The Social Sciences Division The University’s academic departments and faculties are organised into four large groups known as Academic Divisions (Social Sciences, Mathematical, Physical and Life Sciences (MPLS), Medical Sciences, and Humanities). The divisions are responsible for academic strategy and operational planning, oversight of the teaching and research of their constituent departments and faculties, and for personnel and resource management. The social sciences at Oxford are distinctive for both their depth and breadth, with over 1,100 academic and research staff working across fifteen departments, faculties and schools. 8 The Head of the Social Sciences Division is Professor Timothy Power. The Division is a worldleading centre of research and education in the social sciences. The Times Higher Education (THE) University Rankings returned the University of Oxford to the number one spot in the world for Social Sciences in 2022. We have placed first in three of the last five years (2018, 2019 and 2022). More than 800 researchers were returned to Main Panel C (Social Sciences) for REF 2021 across a diverse range of subject area ‘units of assessment’ – from geography and business to archaeology and law. Over 55% of the research submitted from the Division was judged to be world-leading (4*, the highest score available). More than two-thirds (69%) of the research’s impact was also recognised as world-leading (4*). Research from across the Division was also submitted to subject areas across Panels A (Medicine, health and life sciences), B (Physical sciences, engineering and mathematics), and D (Arts and Humanities), highlighting the enormous breadth and diversity of research expertise across the Division. Our academic and research staff and students are international thought leaders, generating new evidence, insights and policy tools with which to address some of the major global challenges facing humanity, such as sustainable resource management, poverty and forced migration, effective governance and justice. Particular research highlights in recent years have included COVID -19 and Climate Change. As well as active interdisciplinary links with researchers in other divisions at Oxford, we engage and collaborate extensively with other universities and a wide range of governmental and nongovernmental practitioner communities such as law, business, public health and welfare, international development and education around the world. The Division has an extensive portfolio of external funders, partners and supporters, with competitivelyawarded external research income exceeding £50 million per year and philanthropic income over £25 million a year. As part of our commitment to equality of opportunity, eleven of our departments have achieved Bronze awards under the Athena Swan Charter (a UK accreditation scheme recognising organisations’ commitment to equality and diversity, particularly in gender). Our School of Geography and the Environment holds an Athena Swan Silver award. In February 2023, for the first time, the University as a whole was awarded an institutional Athena Swan Silver award, acknowledging the progress that has been made in addressing a number of gender gaps across the University over the last five years. The Division delivers an exceptional range of high-quality educational programmes all underpinned by the innovative research being undertaken by our academics. The student body is made up of over 2,000 undergraduate students, nearly 3,000 students studying postgraduate taught programmes and 1,200 postgraduate research students. The programmes we offer are wide-ranging, often interdisciplinary and include professionallyoriented provision in areas such as business, law and education. The Division is home to several of Oxford’s most widely recognised teaching programmes, such as Philosophy, Politics and Economics (PPE) at undergraduate level; and at the Masters level programmes such as the Bachelor in Civil Law (BCL), Environmental Change and Management, International Relations, and Social Data Science. For more information please visit: http://www.socsci.ox.ac.uk/ 9 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 10 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries.For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Oxford Research Staff Society (OxRSS) A society run by and for Oxford University research staff. It offers researchers a range of social and professional networking opportunities. Membership is free, and all researchers employed by Oxford University are welcome to join. Subscribe at researchstaff-subscribe@maillist.ox.ac.uk to join the mailing list to find out about upcoming events and other information for researchers, or contact the committee on committee@oxrss.ox.ac.uk. For more information, see www.ox.ac.uk/oxrss, Twitter @ResStaffOxford, and Facebook www.facebook.com/oxrss. 11 Education team admin responsibilities OSGA’s Programme Administrators will, as directed by the Programme Coordinator and Education Manager, provide proactive administrative and operational support for the School’s core Educational activities relating to the administration of Admissions, Examinations, the DPhil Programme, and Research Methods and assisting with enabling effective provision for postgraduate students with disabilities including (but not limited to): Post-graduate taught admissions – Administrative support:  Working with the Admissions Team to develop and maintain policies and processes to support the recruitment of the highest calibre postgraduate students and to ensure that the admissions process runs smoothly across all programmes including liaison with the Divisional office and the provision of advice to programme administration and Course Directors concerning waiting lists and potential offers  Accurate recording of decisions in the student system  Liaising closely with colleagues based in the School’s constituent programmes and in relevant colleges, as well as more broadly across the collegiate University  Supporting the admissions process for the School’s Recognised Student Programmes. Examinations – Administrative support:  Providing assistance to the Programme Coordinator & Examinations Lead as required to help administer Examinations within the School through supporting the work of the OSGA Examination Board. DPhil (DPhil in Area Studies) - Administrative support:  Checking Transfer and Confirmation applications are complete, getting relevant signatures for departmental approval, submitting to Division.  Receiving Transfer, Confirmation and viva reports from Division, getting the signatures for departmental approval and returning these to Division.  Dealing with on-course GSO forms for students, such as extensions, deferrals, suspensions and returns to study.  Assist with updating the DPhil course handbook Research Methods (RM) – Administrative support:  Servicing the School’s RM Committee that meets each term  Supporting the RM Course Convenors including close liaison re the qualitative and quantitative sections of the programme  Updating the OSGA RM handbook template in conjunction with the Qualitative and Quantitative methods convenors and circulate to all course administrators by 31st August to allow them to populate with their programme specific information for the start of Michaelmas Term  Assist the Qualitative and Quantitative convenors with the ORLO Reading Lists and make sure that the links are uploaded to the Canvas site for the start of term  Confirming the Research Methods timetable for Michaelmas and Hilary. Managing associated room bookings for Lectures and Labs including facilitating required technology/AV set-up.  Maintaining the OSGA Research Methods CANVAS site, including communicating any updates to staff and students as necessary. Course administrators are responsible for their own sites. 12 Enabling effective provision for postgraduate students with disabilities: As required, liaise with the Disability Coordinator and Disability Lead, as appropriate to:  Facilitate adjustments necessary to meet the day-to-day needs of students  Provide accurate information and support to students and academic staff on student-related disability issues and assist with effective information sharing and appropriate sign-posting  Assist with implementation of Student Support Plans (SSP)  Assist with maintaining accurate and appropriate student records  Escalate through appropriate channels complex issues as they arise 13
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**The Oxford School of Global and Area Studies** Oxford’s School of Global and Area Studies (OSGA) is one of the largest communities of Area Studies scholars anywhere in the world. This vibrant and dynamic University department has research and teaching programmes dedicated to Africa, China, Latin America, the Middle East, Japan, Russia and Eastern Europe, South Asia and Comparative Area Studies. The School welcomes students from all around the globe and offers seven MSc Degrees, six MPhil degrees, a DPhil in Area Studies, as well as the Oxford 1+1 MBA with Saïd Business School. An exciting opportunity has arisen to join OSGA as the Programme Administrator for the Latin American Centre on a permanent full- time contract basis. **About the Role:** Since its founding in 1964, the Latin American Centre (LAC) has offered courses for graduates interested in gaining a deeper knowledge and understanding of Latin American Studies through study across a range of disciplines including history, politics, economics, international relations and sociology of the region. The LAC also acts as a hub for the study of Latin America across a wide range of disciplines in Oxford, including anthropology, geography, music and literature. The Programme is now seeking a talented, versatile and conscientious full-time administrator responsible for the smooth day-to-day administration and delivery of the MSc in Latin American Studies, the MPhil in Latin American Studies and, through OSGA, a DPhil in Area Studies (Latin America) and for supporting the academic activity in Latin American Studies more broadly. The post-holder will be responsible for the smooth day-to-day administration and delivery of the educational programmes in the LAC through providing consistent service to students, staff, and visitors through sharing their Programme knowledge and expertise, offering accurate information and advice, delivering clear and appropriate communications, managing competing priorities and adopting a flexible approach. The post is offered with wide-ranging responsibilities from supporting the Programme Director, the School’s Education team and Professional Services team, to liaising closely with academic colleagues and students within the Latin American Studies Programme and beyond. The administrator will be the first point of contact for providing student support and managing student enquiries, facilitating examinations and assessments, ensuring financial policies and processes are correctly followed and working closely with HR to help resolve Programme related HR matters. This post has a 0.2fte time commitment to supporting the DPhil programme in OSGA and involves close collaboration with the Admissions officer who provides 0.2fte support to the LAC. **About You:** The post is very varied and stimulating, hence it will suit an individual who enjoys being part of a busy office in an environment of competing priorities. Applications are welcome from candidates with previous experience in academic administration, who are able to demonstrate a sufficient level of computer literacy, good communication skills and an ability to produce high-quality, accurate, independent work with little supervision. Previous experience of events administration and servicing committees is also desired. **Application process: ** When applying to this position, you will be required to upload a CV, the names of three referees and a supporting statement of no more than two pages addressing how you meet each of the selection criteria, as listed in the job description. Further details regarding the selection criteria and details on how to apply can be found in the attached job description. Informal enquiries are welcome: please email administrator@area.ox.ac.uk . Any queries or matters that are not referred to in the job description/further particulars will be passed to Sarah Dewick, OSGA Education Manager and Admissions Lead (Deputy HAF). Please quote the vacancy reference 172145 in all your correspondence. The closing date for applications is **12.00 noon on Friday 10th May 2024**. Applications received after the closing date cannot be considered. Interviews will be held in person on 24th May 2024. **What We Offer:** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: * An excellent contributory pension scheme * 38 days annual leave * A comprehensive range of childcare services * Family leave schemes * Cycle loan scheme and electric or ultra-low emission vehicle loan scheme * Discounted bus travel and Season Ticket travel loans * Membership to a variety of social and sports clubs This role also offers the opportunity for hybrid working, with a current expectation of at least 50% on-site work. The OSGA Professional Services offices are located in Oxford city centre, surrounded by its stunning architecture, history and culture. The University of Oxford holds an institutional Silver Athena Swan award, acknowledging the progress made in addressing a number of gender gaps across the University. Applications are particularly welcome from men and black and minority ethnic candidates who are under-represented in professional services in Oxford.
Interdisciplinary Area Studies, School of
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