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172380 HR Advisor (12 Month FTC) - JD.pdf
Job Description _________________________________________________________________________ Summary Job title HR Advisor Division UAS Department Estates Services Location The Malthouse, Tidmarsh Lane, Oxford Grade and salary Grade 6: £32,332 - £38,205 per annum Hours Full time Contract type Fixed-term (12 months) Reporting to HR Manager Vacancy reference 172380 Additional information Secondments considered The role The HR Advisor role has developed within Estates Services HR due to increasing management needs, including support around casework and training. The HR Advisor is a crucial role to help Estates Services HR to develop a proactive, supportive service to line managers and staff, ensuring that information is collated and communicated effectively. Responsibilities Support • Confidently advise line managers and staff members, using appropriate methods of communication tailored to the audience, answering straightforward questions or researching employment law, interpreting procedures to answer more complex questions • Support managers in managing change and in handling straightforward individual employee cases, ensuring compliance with University policy, working with Estates Services HR Manager where necessary • Advise managers on staffing requirements, taking into account the department’s business, strategy and workforce planning • Have oversight of the recruitment process ensuring records are maintained in accordance with legislation • Carry out induction sessions for new staff and deliver briefings on a range of HR topics within the department Development • Planning, updating, and implementing new departmental HR policy, ensuring policies are in place for induction, probation, visitors, absence management, etc. • Communicate key HR policy changes to the department and update staff on new regulations within the University, providing briefing sessions for staff as required Transactional • Prepare standard letters of appointment, contracts, and visitor agreements, ensuring that relevant right to work documentation, Occupational Health and ID checks are completed, and HMRC IR 35 rules are applied for consultants. • Maintain relevant spreadsheets and databases and provide reports on a monthly basis to Estates Services HR Manager. • Manage key HR processes including fixed term contract processes. Compliance • Monitor the sick leave absence records, annual leave records, end of probationary periods and annual appraisal dates to advise managers as necessary and ensure that processes are in place for their correct storage and maintenance • Maintain oversight of monthly payroll changes, ensuring that the correct funds are utilised, highlighting any funding issues, and adhering to the University’s deadlines • Ensure compliance with payroll procedures awareness of statutory pay, and monitor working hours • Attend appropriate training on employment law, University HR policies and procedures, and their effective implementation at departmental level Selection criteria Essential selection criteria • • • • • • • • • Experience of working in an HR team/role and managing HR processes Qualified or working toward CIPD qualifications, or have equivalent experience Experience of operating HR information systems and producing management information reports Ability to clearly and accurately communicate processes and procedures verbally and in writing Ability to deal accurately and confidently with numbers Ability to develop professional and effective working relationships with key stakeholders Experience of providing a high level of customer service Willingness to undertake professional development and training Experience in managing employee casework Desirable selection criteria • HR experience within the University of Oxford or other higher education institutions • Level 5 CIPD qualification Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop 172380 HR Advisor (12 Month FTC) - JD 2 and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Estates Services Department Estates Services is responsible for the management and strategic direction of Oxford University's functional and commercial estate within Oxfordshire. This comprises some 450 buildings and the infrastructure associated with them. Estates Services has a broad and diverse remit covering: • Development of the University’s Estate Strategy • Management of the University’s functional estate (which includes laboratory and teaching facilities, offices, museums, and libraries) and housing for graduate students and staff • Facilities Management for a growing number of University buildings • Management of the University Parks and Wytham Woods • Management of the University's commercial, agricultural and residential land and property assets • The development of all capital building projects, running at around £60m - £90m per annum • Repairs and maintenance of buildings and infrastructure (except IT and Telecoms) • Programmes of refurbishment, replacement and minor works • Reactive maintenance via the Helpdesk • Environmental sustainability • Space management and maintenance of space and property records • Maintenance of a safe and secure physical environment for staff, students and visitors by Security Services. For more information please visit: Home | Estates Services (ox.ac.uk) UAS University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: • • • support the University’s core academic purposes of teaching, learning and research. ensure the University can meet the requirements of government, funding bodies and other external agencies; and facilitate the attainment of the objectives set out in the University’s Strategic Plan. The offices of the UAS sections are spread across the city centre, with the main University Offices located in Wellington Square. For more information please visit: Professional services and University administration | Staff Gateway (ox.ac.uk) 172380 HR Advisor (12 Month FTC) - JD 3 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly hr.estates@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 172380 HR Advisor (12 Month FTC) - JD 4 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 172380 HR Advisor (12 Month FTC) - JD 5 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 172380 HR Advisor (12 Month FTC) - JD 6
HR Advisor (One year fixed-term contract and also open for internal secondment)
University Administration and Services (UAS)
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Turtle description of HR Advisor (One year fixed-term contract and also open for internal secondment)
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Join Our Team: HR Advisor at Estates Services (one year fixed term role and also open for internal secondment) Are you an HR person looking for a new challenge? Do you thrive in an environment where every day brings new opportunities to make a difference? If so, we want you to join our HR team at Estates Services! About Us: Estates Services HR is at the forefront of providing exceptional support to our line managers and staff members. As the need for comprehensive HR services continues to grow, we're expanding our team and seeking a dedicated HR Advisor to help us deliver proactive and supportive solutions. The Role: As an HR Advisor, you'll play a pivotal role in shaping our service delivery, providing guidance to line managers and staff on a wide range of HR matters. From managing change and individual employee cases to overseeing recruitment processes and implementing new policies, your expertise will drive our department's success. Some Key Responsibilities: • Provide confident advice to line managers and staff, tailoring communication to the audience's needs. • Assist managers in handling employee cases and managing change effectively. • Advise on staffing requirements and oversee the recruitment process. • Plan, update, and implement HR policies to support departmental needs. • Communicate policy changes and updates to staff, ensuring compliance with University regulations. • Prepare employment documentation and maintain accurate records. • Manage key HR processes, including fixed-term contract management. • Monitor absence and leave records, ensuring compliance with policies. • Maintain oversight of payroll changes and ensure adherence to procedures. What We Offer As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • Opportunity to make significant contributions to the HR Department • Opportunity to work with a supportive team dedicated to excellence • 30 days of annual leave (excluding public holidays) • Hybrid working arrangements for a healthy work-life balance • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. Selection Criteria: Essential • Experience in HR roles, with a focus on managing processes • CIPD qualification or equivalent experience. • Proficiency in HR information systems and report generation • Strong communication and numerical skills • Ability to build effective relationships and deliver exceptional customer service • Willingness to engage in professional development • Experience in employee case management Selection Criteria: Desirable • Previous HR experience in Oxford University or other higher education institutions • Level 5 CIPD qualification How to Apply: To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received before 12 pm on Friday 10 May 2024. Interviews will hold on Friday 17 May and Tuesday 21 May 2024. Don't miss this chance to be part of our team!
Estates Services, The Malthouse, Tidmarsh Lane, Oxford
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Join Our Team: HR Advisor at Estates Services (one year fixed term role and also open for internal secondment) Are you an HR person looking for a new challenge? Do you thrive in an environment where every day brings new opportunities to make a difference? If so, we want you to join our HR team at Estates Services! **About Us:** Estates Services HR is at the forefront of providing exceptional support to our line managers and staff members. As the need for comprehensive HR services continues to grow, we're expanding our team and seeking a dedicated HR Advisor to help us deliver proactive and supportive solutions. **The Role:** As an HR Advisor, you'll play a pivotal role in shaping our service delivery, providing guidance to line managers and staff on a wide range of HR matters. From managing change and individual employee cases to overseeing recruitment processes and implementing new policies, your expertise will drive our department's success. **Some Key Responsibilities:** • Provide confident advice to line managers and staff, tailoring communication to the audience's needs. • Assist managers in handling employee cases and managing change effectively. • Advise on staffing requirements and oversee the recruitment process. • Plan, update, and implement HR policies to support departmental needs. • Communicate policy changes and updates to staff, ensuring compliance with University regulations. • Prepare employment documentation and maintain accurate records. • Manage key HR processes, including fixed-term contract management. • Monitor absence and leave records, ensuring compliance with policies. • Maintain oversight of payroll changes and ensure adherence to procedures. **What We Offer** As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • Opportunity to make significant contributions to the HR Department • Opportunity to work with a supportive team dedicated to excellence • 30 days of annual leave (excluding public holidays) • Hybrid working arrangements for a healthy work-life balance • Extensive personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. **Selection Criteria: Essential** • Experience in HR roles, with a focus on managing processes • CIPD qualification or equivalent experience. • Proficiency in HR information systems and report generation • Strong communication and numerical skills • Ability to build effective relationships and deliver exceptional customer service • Willingness to engage in professional development • Experience in employee case management **Selection Criteria: Desirable** • Previous HR experience in Oxford University or other higher education institutions • Level 5 CIPD qualification **How to Apply:** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received **before 12 pm on Friday 10 May 2024.** **Interviews will hold on** **Friday 17 May and Tuesday 21 May 2024.** **** Don't miss this chance to be part of our team!
Standard Grade 6: 32,332 - 38,205 per annum