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Administrative Assistant to OVG
further particulars: 172710 Administrative Assistant to OVG Job Description.pdf
subject: support-technical
application closing date: 2024-06-07T12:00:00+01:00
spatial: Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford
contact: Georgina Bishop
salary: Standard Grade 4: 25,138 - 28,759 per annum (with a discretionary range to 31,396 per annum)
based near: Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
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comment: The Oxford Vaccine Group (OVG) is a leading clinical research group, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children. We are currently seeking an enthusiastic Administrative Assistant to work closely with our PA team to support the world-leading research and day-to-day smooth running of OVG. The post-holder will be part of a dynamic team, with opportunities to gain experience in a wide range of administrative tasks and projects. We are looking for an administrative professional or quick-learning, self- motivated early career individual who enjoys working as part of a team. You will be trustworthy, dependable, confident using your own initiative and have the ability to work well with people at different levels of seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment. Key duties of the role include booking and rearranging meetings, assisting with events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, occasionally supporting reception duties in the absence of the receptionist, and general office administration. This is a full-time fixed-term appointment for 1 year, with the potential for extension. Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post. Remote working is discretionary dependant on workload and in-person requirements. You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the po…
comment: The Oxford Vaccine Group (OVG) is a leading clinical research group, led by Professor Sir Andrew Pollard. OVG is part of the Department of Paediatrics and conduct studies into new and improved vaccines for adults and children. We are currently seeking an enthusiastic Administrative Assistant to work closely with our PA team to support the world-leading research and day-to-day smooth running of OVG. The post-holder will be part of a dynamic team, with opportunities to gain experience in a wide range of administrative tasks and projects. We are looking for an administrative professional or quick-learning, self-motivated early career individual who enjoys working as part of a team. You will be trustworthy, dependable, confident using your own initiative and have the ability to work well with people at different levels of seniority. Demonstratable excellent communication, IT and organisational skills are essential, as well as experience in an office environment. Key duties of the role include booking and rearranging meetings, assisting with events, leading on administrative duties for the staff induction and leavers programmes, preparing paperwork on behalf of colleagues, making travel arrangements, occasionally supporting reception duties in the absence of the receptionist, and general office administration. This is a full-time fixed-term appointment for 1 year, with the potential for extension. Please note, whilst we endeavour to support flexible working, this is expected to be an in-office role due to the requirements of the post. Remote working is discretionary dependant on workload and in-person requirements. You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the pos…
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value: _________________________________________________________________________ Job description and selection criteria Job title Administrative Assistant to Oxford Vaccine Group Division Medical Sciences Department Paediatrics Location Oxford Vaccine Group, Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford, OX3 7LE Grade and salary Grade 4: £25,138 - £28,759 per annum (with a discretionary range to £31,396 per annum) Hours Full time (36.5 hours per week) Contract type Fixed term for 1 year, with the potential for extension Reporting to Georgina Bishop, Executive Assistant to Professor Teresa Lambe and Dr Parvinder Aley Vacancy reference 172710 Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet the selection criteria The role The role of Administrative Assistant is an exciting opportunity for either an experienced administrative professional or a quick-learning early career individual to take part in a wide range of activities, supporting the day-to-day running of the Oxford Vaccine Group. The Administrative Assistant will deal with a wide range of matters, such as organising meeting arrangements, facilitating staff training sessions, co-ordinating the induction of new starters, providing calendar support to senior staff, making travel arrangements, assisting with office IT set up, and working with the PA team. The applicant will be self-motivated, organised, a great communicator and be able to use their own initiative in decision-making with a high level of attention to detail. The Oxford Vaccine Group (OVG) is led by Prof Sir Andrew J Pollard, Ashall Professor of Paediatric Infection, and Immunity, and is the largest Paediatric research group in the UK. The aim of OVG is to co-ordinate expertise in the study of microbial diseases and the immune response to microbes, in order to facilitate research on the development and implementation of vaccines. Responsibilities…
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