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About the role

We have an exciting opportunity to join the McShane Group in the Department of Paediatrics as our Project Manager.

You will play an important role in the contribution towards developing new candidate vaccines for tuberculosis (TB) and human challenge models for both TB and SARS-CoV-2.

You will be responsible for the day-to-day management of clinical research and provide effective support through great communication and organisational skills.

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology.

This position is offered full-time on a fixed-term maternity cover contract for 16 months. Secondments will also be considered.

About you

You will have a degree in a relevant health-related subject, or equivalent experience in clinical trial delivery, supplemented by relevant post-qualification experience in a Project Management role, with proven and demonstrable grant management skills. You will possess good attention to detail with the ability to work under minimal supervision. You will have highly effective verbal and written communication skills with all level of staff and an ability to operate effectively in a demanding and stimulating research environment.

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

To discuss the post in more detail, please contact Hannah Preston-Jones, the Senior Project Manager, using the contact details below.

Only online applications received before 12.00 midday on 7 June 2024 will be considered. Interviews will be held as soon as possible thereafter.

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"""_________________________________________________________________________ Job description and selection criteria Job title Project Manager Division Medical Sciences Department Paediatrics Location Centre for Clinical Vaccinology and tropical Medicine (CCVTM), Churchill Hospital, Oxford Grade and salary Grade 7: £36,024 - £44,263 per annum (with a discretionary range to £48,350 per annum) Hours Full time Contract type Maternity leave cover (16 months) Reporting to Professor Helen McShane Vacancy reference 173111 Additional information Applications are to be made online, please see the advert for the closing date. Secondments will also be considered. The role Professor Helen McShane’s research group is dedicated to developing new candidate vaccines for tuberculosis (TB), to developing a human challenge model for TB and, more recently, SARSCoV-2. This SARS-CoV-2 human challenge model aims to better understand the immune response to COVID-19. For the last two decades we have been conducting Phase I clinical trials to evaluate the safety and immunogenicity of tuberculosis vaccines in healthy volunteers in the UK and developing a human challenge model for TB. Parallel studies have also been performed to evaluate the safety and immunogenicity of the most promising vaccines in TB endemic areas in Africa. The Project Manager will be based at the Centre for Clinical Vaccinology and Tropical Medicine and will provide overall management of clinical trials and studies, working closely with the wider study team. General areas of responsibility include: sponsor liaison; project planning and initiation; ethics and regulatory submissions; budget planning; resource planning; project implementation; milestone planning and tracking; ensuring that projects are progressing according to contract and quality standards, SOPs, ICH-GCP, Clinical Trial Regulations, NHS R&D approvals and/or other guidelines to fulfil local regulations; production of key project progress reports; management of communication between the project team, sponsor, funder, contracts and financial management. Maternity leave cover post This post is to cover the absence of the substantive postholder, who is taking a period of maternity leave. The post is available for 16 months or for 2 months after the actual return of the substantive postholder, or the resignation of the substantive postholder and employment of a new postholder, whichever is the earliest. Responsibilities a) Project coordination and management • Manage commercial or publicly-funded projects • Independently develop, manage, and execute the project plan and timelines for deliverables • Support in the management of the project team to ensure timely and effective completion of projects • Prepare and regularly update the working protocol for the project in accordance with the requirements of the various controlling bodies, agencies and frameworks • Establishment of procedures to ensure adherence to protocols and administrative requirements • Monitor the project progress to ensure compliance with and adherence to quality standards, SOPs, ICH-GCP and/or other guidelines and to identify, evaluate and rectify problems • Work with the Quality Assurance Manager on any necessary audit processes • Work with the Principal Investigator to ensure that the project is meeting its targets, is producing meaningful output and to predict and plan any changes in the protocol, funding or time • Manage projects pro-actively, anticipating problems and providing resolutions in a timely manner • Plan and support the meetings and work of the various groups and bodies associated with the project • Be responsible for ethics applications, submissions to the regulatory authority, and NHS Research and Development bodies • Facilitate the discussion between Sponsor and Principal Investigators concerning study/Sponsor specific metrics and how these can be collected Department of Paediatrics Project Manager Job Description 2 • Ensure the project is completed within budget, schedule and according to contract specifications • Ensure all administrative and regulatory closeout procedures are completed and that projects are archived b) Communications and networking • Serve as primary contact for the Sponsor when dictated by the principal investigator • Manage and co-ordinate all internal and external project communication • Co-ordinate the preparation and publication of data, reports and information, ensuring that these meet legislative, contractual and ethical requirements • Liaise with other departments including Finance, HR, Grants, and others in order to ensure effective working relationships • Be responsible for information sharing and communication within the team • Prepare project plans, project status and other administrative reports and submit to Sponsor as required • Provide regular and ad hoc information, both written and verbal, both internally and externally, to include reports, updates and guidance c) Supporting research team • Make researchers aware of key relevant opportunities for new grant applications. • Understand the clinical and research training needs of individual key research staff, and support them in meeting these needs • Support the Principal Investigator in writing new grant applications, including budget development • Lead the evaluation of project activities, ensuring that lessons learned are integrated into future proposals • Assist with recruitment, training and supervision of project team members as appropriate Selection criteria Essential • • • • • • • • • • • Educated to degree level (or equivalent) in life science or health-related subject or commensurate experience in clinical trial delivery. Current working knowledge of GDPR, GCP, Research Governance and other key regulatory areas and ethical frameworks Knowledge of regulatory and governance environment in the UK Experience of project management Experience of writing reports and presenting complex information clearly Experience of grant management Evidence of effective organisational skills Excellent communication skills, both written and oral Ability to work accurately and pay attention to detail Ability to demonstrate initiative and think creatively to resolve problems Well-developed interpersonal skills and the ability to work effectively with collaborators at all levels Department of Paediatrics Project Manager Job Description 3 • • Ability to work both independently and as part of a team Information technology skills, especially Microsoft Office software and e-mail Desirable • • • • Previous clinical trial experience Evidence of effective negotiation and facilitation skills Experience in audits Experience of working across the Higher Education / industry / NHS interface . Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • A satisfactory basic Disclosure and Barring Service check due to the nature of this position working with highly sensitive data • University security screening (e.g. identity checks) Department of Paediatrics Project Manager Job Description 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. The University of Oxford has recently published their New Ways of Working framework to ensure professional service staff can continue to support the University’s academic mission whilst working on site or remotely. For more information, please visit https://hr.admin.ox.ac.uk/newways-of-working Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Jenner Institute The Jenner Institute was founded in November 2005 to develop innovative vaccines against major global diseases. Uniquely it focuses both on diseases of humans and livestock and tests new vaccine approaches in parallel in different species. A major theme is translational research involving the rapid early-stage development and assessment of new vaccines in clinical trials. For more information please visit: department website http://www.jenner.ac.uk/ Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently Department of Paediatrics Project Manager Job Description 5 a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics Project Manager Job Description 6 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Department of Paediatrics Project Manager Job Description 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Department of Paediatrics Project Manager Job Description 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Department of Paediatrics Project Manager Job Description 9 """^^ . "page" . "OUCS code" . . "University of Oxford" . . . . "OxPoints"@en . . . . . "OpenStreetMap feature identifier" . "application/pdf" . . . "653"^^ . . . _:N5b878702294844028952678abf1b0a4d . . . "university" . . . . """**About the role** We have an exciting opportunity to join the McShane Group in the Department of Paediatrics as our Project Manager. You will play an important role in the contribution towards developing new candidate vaccines for tuberculosis (TB) and human challenge models for both TB and SARS-CoV-2. 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You will have highly effective verbal and written communication skills with all level of staff and an ability to operate effectively in a demanding and stimulating research environment. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Hannah Preston-Jones, the Senior Project Manager, using the contact details below. Only online applications received before 12.00 midday on 7 June 2024 will be considered. Interviews will be held as soon as possible thereafter. """ . "way/24616018" . . . "value" . . . . . "Agent" . "text/html" . 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