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An exciting opportunity is available to join our team developing the next generation of space-based instruments and components for a range of missions with a wide range of international partners. The post is offered as a permanent position and includes line management responsibilities and coordination of the work of a growing team of scientists and engineers. The Department of Physics is a key collaborator in many international programmes and projects to develop novel and cutting-edge instrumentation and other outputs and we require a high level, professional, programme and project management to support our academic mission. Working closely with a portfolio of external programme collaborators (including NASA, ESA, UKSA), the post holder will be responsible for delivering the strategic and operational lead on the department’s large scale technical projects and will work with many academic and technical services stakeholders to ensure timely delivery and success. Applicants should possess a degree and experience of project and financial management in a complex organisation and with external stakeholders. Previous experience of Systems Engineering would be an advantage. Candidates are expected to demonstrate the ability to liaise effectively with wide range of people within and beyond the University, including academic staff, industrial collaborators, funding agencies and all grades of technical, administrative and support staff. Please direct informal inquiries about the role to Dr Neil Bowles (Neil.Bowles@physics.ox.ac.uk) Only applications received before midday on 12 July 2024 can be considered. You will be required to upload a supporting statement, CV and details of two referees as part of your online application.
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Standard Grade 10: £61,198 – £70,918 p.a. with a discretionary range to £77,476 p.a.
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_________________________________________________________________________ Job Description and Selection Criteria Job title Senior Programme Manager Division Mathematical Physical and Life Sciences Department Physics Location Clarendon Laboratory, Parks Road, Oxford Grade and salary Grade 10: £61,198 – £70,918 p.a. with a discretionary range to £77,476 p.a. Hours Full time Contract type Permanent Reporting to Head of Technical Services Vacancy reference 173296 Additional information Closing date – midday on 12 July 2024 The role The Department of Physics is a key collaborator in a large number of international programmes and projects to develop novel and cutting-edge instrumentation and other outputs requiring high level, professional, programme and project management to support the academic mission. Working closely with a portfolio of external programme collaborators (including [NASA, ESA, ATC, ESO, others]), the post holder will be responsible for delivering the strategic and operational lead on the department’s large scale technical projects and will work with a large number of academic and technical services stakeholders to ensure timely delivery and success. The post holder plays a leading role in the management of a portfolio of internationally important programmes and has responsibility for the development of their strategic direction. A recognised authority in their field, the post holder supports programme and project management across a breadth of research groups, delegating ongoing responsibilities, contributing to the overarching vision and managing staff performance. Responsibilities • Provide overall management of Oxford Physics’ space instrumentation development programme and the Infrared Multilayer Laboratory. • Initiate and implement long-term programme management of (often interdisciplinary) research programmes • Develop and implement a common operational framework for major technical project support, including a robust system of documentation, review and sign-off, using industry norms and comprehensive quality assurance. • Ensure legal, regulatory and statutory compliance for project and programme management and product certification, as applicable • Manage substantial research resources and budgets • Act as the local expert in technical project management matters and provide professional help and guidance to others, as appropriate. • Generate research income and actively promote the research area. Contribute to technical and programme management areas of funding applications for new projects, and play a key role in establishing overall research strategy • Promote the research groups locally and nationally, disseminate research outcomes to advance knowledge in the specialist area; represent the research group at external meetings/seminars and liaise with sponsors, stakeholders, national agencies, and professional bodies • Contribute to the policy making of external agencies • Carry out collaborative projects with colleagues in partner institutions and research groups • Chair committees and/or working groups • Establish strong working relationships with other project and programme management groups institutionally and elsewhere (such as with National Laboratories within the UK and their international equivalents) • Provide management Pre-employment screening All offers of employment are made subject to standard pre-employment screening, as applicable to the post. If you are offered the post, you will be asked to provide proof of your right-to-work, your identity, and we will contact the referees you have nominated. You will also be asked to complete a health declaration (so that you can tell us about any health conditions or disabilities so that we can discuss appropriate adjustments with you), and a declaration of any unspent criminal convictions. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found at: www.ox.ac.uk/about/jobs/preemploymentscreening/. 173296 Senior_Programme_manager_job_description_final.docx 2 Selection criteria Essential Experience in a wide range of roles in space instrument development • Demonstrable ability to manage and deliver highly technical projects and programmes within strict financial and schedule constraints • with significant relevant post-qualification experience • Recognised international authority within the specialism • Experience of managing research projects and staff Desirable • Experience of providing specialist advice to external industry, university, or research councils • Recognised project management qualification • Systems engineering qualifications or experience • Hold a relevant Ph.D/D.Phil About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and we rank first in the UK for university spinouts, with more than 130 companies created to date. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. 173296 Senior_Programme_manager_job_description_final.docx 3 For more information please visit www.ox.ac.uk/about/organisation Department of Physics Oxford Physics is one of the largest and most eminent departments in Europe – pursuing forefront research alongside training the next generation of leaders in Physics. With an academic staff of almost one hundred our activities range from fundamental particles to the furthest reaches of the universe to manipulating matter on an atomic scale. Oxford physicists are probing new ways to harness solar energy, modelling the Earth's atmosphere to predict the future climate, exploring computation on the quantum scale and executing calculations that reveal the fundamental structure of space and time. Atmospheric, Ocean and Planetary Physics Sub-department The post-holder will be based in the AOPP sub-department, which is one of the six subdepartments that together make up the Department of Physics; these are Astrophysics, Atomic and Laser Physics, Atmospheric, Oceanic and Planetary Physics, Condensed Matter Physics, Particle Physics and Theoretical Physics, with a seventh function (Central Physics) providing administrative and technical support to these sub-departments. Members of all sub-departments take part in research, teaching and matters such as examinations, discussion of syllabi, lectures and liaison with undergraduates and postgraduate students. For more information please visit: http://www2.physics.ox.ac.uk/ Mathematical, Physical & Life Sciences Division The Mathematical, Physical and Life Sciences (MPLS) Division is one of the four academic divisions of the University of Oxford. The MPLS Division's 10 departments and 3 interdisciplinary units span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research addresses major societal and technological challenges and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. For more information please visit: http://www.mpls.ox.ac.uk/ Athena Swan Charter The Department of Physics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. 173296 Senior_Programme_manager_job_description_final.docx 4 How to apply Before submitting an application, you may find it helpful to read the ‘Tips on applying for a job at the University of Oxford’ document, at www.ox.ac.uk/about/jobs/supportandtechnical/ If you would like to apply, click on the Apply Now button on the ‘Job Details’ page and follow the on-screen instructions to register as a new user or log-in if you have applied previously. Please provide details of two referees and indicate whether we can contact them now. You will also be asked to upload a CV and a supporting statement The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing departments. If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments) If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly recruitment@physics.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants 173296 Senior_Programme_manager_job_description_final.docx 5 at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 173296 Senior_Programme_manager_job_description_final.docx 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 173296 Senior_Programme_manager_job_description_final.docx 7
Clarendon Laboratory, Parks Road, Oxford, OX1 3PU
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