OII Recruitment
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Executive Assistant to Senior Executive Team (SET)
comment: The Oxford Internet Institute – founded in 2001 - is a multidisciplinary research and teaching department of the University of Oxford, dedicated to the social science of the Internet. We are recruiting a part-time Executive Assistant to the Senior Executive Team (0.6 FTE over 4 days per week, with the expectation of 2 days per week minimum in the office) available from 1st August 2024 for a fixed-term duration to 30 September 2025. Working in central Oxford as part of a busy professional services team, you will provide administrative support for three senior members of staff. You will work closely with the Graduate Studies Support team and with colleagues in the wider Administration team. Duties of the role: - Diary management for Director of Graduate Studies, Director of Research and Head of Administration and Finance - Organising arrangements for meetings, travel, media requests - Provide administrative support to the DGS and Graduate Studies Support team by supporting small projects. The successful candidate will have a friendly and professional approach, experience in providing executive support to senior management, and good oral and written communication skills. Experience of working in a Higher Education environment is desired but not essential. Full details of the requirements for this post can be found in the Job Description link below. If you would like to discuss this role, please contact Marie Lemon – marie.lemon@oii.ox.ac.uk. You will be required to upload a supporting statement, a CV, and details of two referees as part of your online application. The closing date for applications is 12.00 midday on 27th June 2024. Interviews for those short-listed are currently planned to take place on Thursday 11th July 2024. Committed to equality and valuing diversity
salary: Standard Grade 5: £28,759-33,966 per annum pro rata
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spatial: Oxford Internet Institute, 1 St Giles, Oxford, OX1 3JS
notation: 173405
application closing date: 2024-06-27T12:00:00+01:00
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contact: OII Recruitment
subject: support-technical
further particulars: 173405 PA to SET JD.pdf
comment: The Oxford Internet Institute – founded in 2001 - is a multidisciplinary research and teaching department of the University of Oxford, dedicated to the social science of the Internet. We are recruiting a part-time Executive Assistant to the Senior Executive Team (0.6 FTE over 4 days per week, with the expectation of 2 days per week minimum in the office) available from 1st August 2024 for a fixed-term duration to 30 September 2025. Working in central Oxford as part of a busy professional services team, you will provide administrative support for three senior members of staff. You will work closely with the Graduate Studies Support team and with colleagues in the wider Administration team. Duties of the role: - Diary management for Director of Graduate Studies, Director of Research and Head of Administration and Finance - Organising arrangements for meetings, travel, media requests - Provide administrative support to the DGS and Graduate Studies Support team by supporting small projects. The successful candidate will have a friendly and professional approach, experience in providing executive support to senior management, and good oral and written communication skills. Experience of working in a Higher Education environment is desired but not essential. Full details of the requirements for this post can be found in the Job Description link below. If you would like to discuss this role, please contact Marie Lemon – marie.lemon@oii.ox.ac.uk. You will be required to upload a supporting statement, a CV, and details of two referees as part of your online application. The closing date for applications is 12.00 midday on 27th June 2024. Interviews for those short-listed are currently planned to take place on Thursday 11th July 2024. **Committed to equality and valuing diversity**
type: Vacancy
application opening date: 2024-06-06T09:00:00+01:00
based near: 1 St Giles'
organization part: Oxford Internet Institute

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173405 PA to SET JD.pdf
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value: Job Description _________________________________________________________________________ Summary Job title Executive Assistant to Senior Executive Team Division Social Sciences Division Department Oxford Internet Institute Location 1 St Giles – Oxford - OX1 3JS Grade and salary Grade 5: £28,759-33,966 per annum pro rata Hours Part time – 0.6 FTE across 4 days per week (with the expectation of 2 days per week minimum in the office) Contract type Fixed-term to 30 September 2025 Reporting to Executive Assistant to the Director Vacancy reference 173405 Additional Information This role will not attract sufficient points to obtain a sponsored Skilled Worker visa under the UK Visa & Immigration points based system. Applications are welcome from candidates who do not currently have the right to work in the UK, but who can demonstrate they will be eligible to obtain a valid work visa via another route. The role We are excited to offer an opportunity to join a dynamic professional services team at the Oxford Internet Institute, University of Oxford. As a Governance and Resources team member, you will provide high-quality and effective administrative and executive support for three senior staff members (Senior Executive Team). Your role will involve liaising with visitors, managing correspondence and telephone calls, arranging meetings, and maintaining diary and travel arrangements. You will also collaborate with the Graduate Studies Support team and colleagues in the wider Administration team during peak periods, gaining a broader understanding of the department's activities, and providing reception cover as needed. We are looking for someone with a professional outlook who can consistently deliver exceptional customer service. The ideal candidate will have a wide range of office and administrative skills, a flexible “can do” attitude, and the ability to effectively manage and plan work to handle competing demands. Strong written and interpersonal communication skills and th…

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