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Standard Grade 7: 36,024 - 44,263 with a discretionary range to £48,350 per annum (pro-rata)
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About the role The Oxford Vaccine Group (OVG) is currently seeking a Project Manager to lead the delivery of a CEPI funded Nipah programme. The post-holder will collaborate closely with a multidisciplinary team while also demonstrating independent initiative to tackle challenges and provide exceptional administrative support. This presents an exciting opportunity to join a team dedicated to the rapid clinical development of vaccines against various emerging pathogens, including Nipah, Lassa, Marburg and Ebola If you are passionate about contributing to ground-breaking research in the field of vaccine development, we encourage you to apply. About the department The Department of Paediatrics encourages staff to develop their skills by offering all staff ten paid days of professional development each year. The department also has a departmental policy where staff can apply for funding or additional days for training courses to support their professional development. We also offer financial assistance of up to 20% for visa renewal fees. Please visit our website to find out more about the Department. Please be aware, the University has introduced a pensionable Oxford University Weighting of £1,500 a year (pro rata) for all staff on grades 1–10 of the main salary and grading structure which will be implemented in the September 2024 payroll and backdated to 1 August 2024. Please follow the link here for further information on the outcomes of the recent Pay & Conditions review. About you We are looking for individuals with extensive experience in coordinating and managing complex projects, possessing a thorough understanding of legislative, financial, and research governance requirements, as well as expertise in vaccine manufacturing. Successful candidates will have a proven track record in setting up and delivering scientific projects and clinical trials to high standards. They will be responsible for ensuring seamless day-to-day project coordination and activities. Additionally, this role may involve international travel. Application Process You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Sarah Kelly, the Senior Clinical Program Manager - Overseas, using the contact details below. Only online applications received before 12.00 midday on Monday 12 August 2024 will be considered. Interviews will be held as soon as possible thereafter, probably the w/c 2 September 2024. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital/ Institute of Developmental & Regenerative Medicine IDRM, Old Road Campus, Oxford
Past vacancies at the University of Oxford
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_________________________________________________________________________ Job description and selection criteria Job title Project Manager Division Medical Sciences Department Paediatrics Location Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital/ Institute of Developmental & Regenerative Medicine IDRM, Old Road Campus, Oxford Grade and salary Grade 7: £36,024 - £44,263 (with a discretionary range to £48,350 per annum) Hours Full time Contract type Fixed-term until 30 Sept 2026 Reporting to Sarah Kelly, Clinical Programme Director (Global) Vacancy reference 173409 Additional information Applications are to be made online, please see the advert for the closing date. The role The Oxford Vaccine Group (OVG) are seeking a Project Manager to primarily support and manage the delivery of CEPI funded Nipah programme, which includes clincal and vaccine manufacturing. The Project Manager, will work both as a member of a multi-disciplinary team and independently, using their initiative to seek solutions to problems and provide excellent administrative support. Considerable experience in coordinating and project management of complex projects, thorough working knowledge of legislative, finance and research governance requirements and vaccine manufacturing. The Project Manager (PM) will be responsible for developing and implementing a transparent and equitable governance structure, monitoring key performance indicators, reporting to funders, and overseeing the operational management of the clinical program. The ideal candidate will have excellent interpersonal and management skills and be able to interact productively and accurately with other team members, researchers and collaborators. While this collaborative approach will be a key feature of your role, you will also be required to work independently, taking the lead in initiatives. You will be able to handle a demanding and varied workload, managing your time and prioritising your work effectively. Postholders will have experience in setting up, delivering translational clinical research, ensuring that both day to day project coordination and activities are completed to a high standard. They will need to be highly organised, able to deal with complex information, and able to prioritise a varied workload to meet deadlines. Previous experience in project management in vaccinology/immunology is preferred for this position. The Project Manager will be based at the Oxford Vaccine Group, Churchill Hospital and requires on site working 3-4 days a week, with 1-2 days a week that can be flexible for remote working. Department of Paediatrics Project Manager Job Description 2 Responsibilities • Manage project(s) in collaboration with lead academics, Clinical Programme Director and the OVG Grant Management Team to ensure the objectives are met within deadlines and the work is conducted within the University standards and the funder’s terms and conditions. • Coordinate Material Transfer Agreements, Data Sharing Agreements and other collaborative agreements, for the group, in close liaison with relevant University personnel, administrators and external collaborators. • Work with senior academics both within and outside of Oxford to manage the delivery of the research project and associated clinical trials • Be responsible for monitoring and delivery of key project milestones, outcomes and develop and deploy reporting tools and metrics for regular reports • • Monitor the project progress to ensure compliance with and adherence to quality standards, SOPs, GCP, GMP and/or other guidelines and to identify, evaluate and rectify problems Review management information to support decision-making processes, identifying any problems or variations, initiating effective corrective action and prompt upwards reporting as required. • Support the study team to ensure timely submission of ethics and regulatory applications. • Working with the Chief Investigator, study team and external collaborator teams, support, the set-up, implementation and delivery of all study activities at sites . • Organise and chair meetings and committees, co-ordinate conference calls, provide updates, written reports or presentations on operational and scientific matters to internal and external stakeholders. Appropriately minute, distribute and coordinate actions. • Lead the coordination of financial reports working with OVG Grant Management Team and Research Accounts for all managed funds, including monitoring the use of programme funds across the associated departments, in liaison with key stakeholders. • Act as the primary point of liaison on operational matters for project team members, collaborators (University, and external institutions) senior management, OVG Grant Management Team and funders. Facilitate excellent communication across the activities and groups within these programmes. • Selection criteria Essential • • • Educated to degree level (or equivalent experience) in life science of health-related subject or equivalent experience. Experience of administration or project management in a research environment or other large complex organisation, including capturing milestones, monitoring progress and outcome reporting to a broad range of multidisciplinary stakeholders (both internal and external). Ability to demonstrate initiative and think creatively to resolve problems, working both independently and part of a team. Department of Paediatrics Project Manager Job Description 3 • • • • • Self-motivation, and ability to work successfully and confidently to manage conflicting demands and tight deadlines, demonstrating effective organisational and communication skills. Ability organise and deliver multiple-stakeholder meetings, co-ordinating in person delivery across multiple time zones. Proven financial aptitude with a high level of attention to detail and the ability to produce clear and concise financial/research reports. Excellent written and verbal communication skills and experience of reporting to senior administrative, academic, and funding partners. Knowledge of GDPR, GCP, GMP, research governance and other key regulatory areas and ethical frameworks. Desirable • • • • • Evidence of effective negotiation and facilitation skills. Experience of supporting grant applications. Experience of University systems. Knowledge of translational, preclinical or clinical trials management and associated legal requirements. Willingness to travel to low & middle income countries. Pre-employment screening Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Travel outside of Europe or North America on University Business Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • A satisfactory Disclosure and Barring Service check due to working with sensitive data • University security screening (e.g., identity checks) Department of Paediatrics Project Manager Job Description 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. The University of Oxford has recently published their New Ways of Working framework to ensure professional service staff can continue to support the University’s academic mission whilst working on site or remotely. For more information, please visit https://hr.admin.ox.ac.uk/newways-of-working Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Oxford Vaccine Group The Oxford Vaccine Group (OVG) is led by Andrew J Pollard, Professor of Paediatric Infection and Immunity. Staff re based within a purpose-built centre on the Churchill Hospital site and form part of the Centre for Clinical Vaccinology and Tropical Medicine (CCVTM). The aim of OVG is to co-ordinate expertise in the study of microbial diseases and the immune response to microbes, in order to facilitate research on the development and implementation of vaccines. This may include new, improved or combined vaccines for the adult and paediatric population. Recent studies carried out by the group include: • • • • • COVID vaccine trials (Phase 1, 2 and 3), Heterologous regimens and booster studies Vaccines against RSV Pneumococcal nasopharyngeal carriage epidemiology Meningococcal B vaccine development and evaluation Development of a typhoid challenge model More information about OVG may be found at the website: http://www.ovg.ox.ac.uk Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, Department of Paediatrics Project Manager Job Description 5 immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics Project Manager Job Description 6 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 9
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**About the role** The Oxford Vaccine Group (OVG) is currently seeking a Project Manager to lead the delivery of a CEPI funded Nipah programme. The post-holder will collaborate closely with a multidisciplinary team while also demonstrating independent initiative to tackle challenges and provide exceptional administrative support. This presents an exciting opportunity to join a team dedicated to the rapid clinical development of vaccines against various emerging pathogens, including Nipah, Lassa, Marburg and Ebola If you are passionate about contributing to ground-breaking research in the field of vaccine development, we encourage you to apply. **About the department** The Department of Paediatrics encourages staff to develop their skills by offering all staff ten paid days of professional development each year. The department also has a departmental policy where staff can apply for funding or additional days for training courses to support their professional development. We also offer financial assistance of up to 20% for visa renewal fees. Please visit our website to find out more about the Department. Please be aware, the University has introduced a pensionable Oxford University Weighting of £1,500 a year (pro rata) for all staff on grades 1–10 of the main salary and grading structure which will be implemented in the September 2024 payroll and backdated to 1 August 2024. Please follow the link here for further information on the outcomes of the recent Pay & Conditions review. **About you** We are looking for individuals with extensive experience in coordinating and managing complex projects, possessing a thorough understanding of legislative, financial, and research governance requirements, as well as expertise in vaccine manufacturing. Successful candidates will have a proven track record in setting up and delivering scientific projects and clinical trials to high standards. They will be responsible for ensuring seamless day-to-day project coordination and activities. Additionally, this role may involve international travel. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Sarah Kelly, the Senior Clinical Program Manager - Overseas, using the contact details below. Only online applications received before 12.00 midday on Monday 12 August 2024 will be considered. Interviews will be held as soon as possible thereafter, probably the w/c 2 September 2024. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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