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UNIVERSITY OF OXFORD Undergraduate Admissions and Outreach (UAO) Policy Adviser Grade 7: £36,024 – £44,263 This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will also play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The successful candidate will be an experienced individual able to work effectively with stakeholders across the collegiate University supporting policy development and implementation through clear communication, guidance and advice. Closing Date: Friday 19 July 2024 Interview: Tuesday 6 August 2024
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**UNIVERSITY OF OXFORD** **Undergraduate Admissions and Outreach (UAO)** **Policy Adviser** Grade 7: £36,024 – £44,263 This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will also play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The successful candidate will be an experienced individual able to work effectively with stakeholders across the collegiate University supporting policy development and implementation through clear communication, guidance and advice. Closing Date: Friday 19 July 2024 Interview: Tuesday 6 August 2024
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Job Description UNDERGRADUATE ADMISSIONS AND OUTREACH Summary Job title Policy Adviser Division University Administration and Services (UAS) Department Academic Administration Division - Undergraduate Admissions and Outreach Location University Offices, Wellington Square, Oxford, OX1 2JD Grade and salary Grade 7: £36,024 - £44,263 Hours Full time (37.5 hours) Contract type Permanent Reporting to Senior Head of Policy Vacancy reference 173594 Additional information The role This is a responsible position which offers the opportunity to be involved at the centre of the Undergraduate Admissions and Outreach department (UAO) in a busy and challenging environment. The Policy Adviser will provide first-class policy advice and support to the Senior Head of Policy, the UAO Director and senior leadership team of UAO. The UAO Policy team is made up of two Policy Advisers, one Policy Administrator, one Policy Assistant, and the Senior Head of Policy. Due to the central nature of UAO Policy, working across outreach and admissions, the post holder will work very closely with other UAO colleagues to progress work. The post holder will be required to service UAO related committees in particular Admissions Executive Committee (AdEx) and Admissions Committee (AdCom), and their related working groups, by producing high quality and coherent policy papers and by representing UAO on these committees and groups when required. The post holder will play a pivotal role in the organisation of work required to fulfil the annual reporting commitments to external bodies including the Office for Students (OfS). The post holder will be required to work effectively with students and staff across the collegiate University, and to support policy development and implementation through clear communication, guidance and advice. The post holder will be required to work effectively with senior academic staff across the institution and with external stakeholders, and to deal appropriately with sensitive and confidential matters. Responsibilities 1. Responsible for producing high quality policy papers on undergraduate admissions and access for AdEx, AdCom, and other University committees for approval by the Director of UAO. 2. Responsible for servicing, as required, a number of working groups and supplementary meetings of AdEx. This includes;  Production of papers.  Effective delivery of meetings including advising on discussion items during these meetings, production of agendas and research to aid discussion and support the Director of UAO.  Ensure that all required objectives are met within the scheduled timeframe.  Effective and timely delivery of outcomes from the committees. 3. Communicating clearly and effectively with key stakeholders in the collegiate University, including senior staff in colleges, departments and divisions to disseminate and advise on key messages regarding policy. 4. Identifying, sourcing, and providing the necessary background information on policy issues to support the work of the Senior Head of Policy, as well as the Director of UAO and her senior team, including working with and manipulating data. 5. Sustain, alongside the Senior Head of Policy, the University’s annual reporting responsibilities to external organisations, for example any sector regulator. 6. Represent the University, as required, in discussions relating to access and admissions internally (Outreach Forum, Admissions Officers, and Divisional Officers meetings), and with external bodies, such as the OfS, the Russell Group, and UCAS. 7. Produce comprehensive briefings as required, ensuring that the papers or information produced is relayed in a way that is appropriate to the target audience. 8. Responsible for the coordination of responses to freedom of information (FOI) requests relating to undergraduate admissions and outreach, admissions appeals and complaints and any other policy related work as directed by the Senior Head of Policy or the Director of UAO. 9. To support the Senior Head of Policy in the development and delivery of policy on undergraduate admissions and access. 10. To acquire an understanding of the educational provision and administrative processes relating to undergraduate students within the University, and wider sector, from admission to examination, and to ensure that the University’s policies adequately support these. 11. Any other duties as commensurate with the grade of the post required by the Senior Head of Policy. Selection criteria Essential selection criteria 1. Educated to degree level, hold a first degree or equivalent. 2. Good knowledge of current issues within higher education, including knowledge in the field of admissions, fair access, widening participation and the student cycle in Higher Education. 2 3. Experience of servicing committees and working groups to ensure that these take place efficiently and effectively, including providing clear and accurate minutes and actions in a timely manner. 4. Superior report-writing skills, with the ability to communicate effectively with a wide range of internal and external stakeholders. 5. Experience of providing policy research briefings and analysis to senior staff. 6. Strong administrative experience and organisational skills, including the ability to work to multiple deadlines and prioritise own workload. 7. Excellent interpersonal skills, to be able to liaise with contacts at all levels and influence and motivate others. 8. Tact, discretion, and a high degree of political sensitivity. 9. Energy and commitment to the work, and flexibility in dealing with changing priorities. 10. A high degree of numeracy, including familiarity with analysing and interpreting statistical data. The duties above are set out as they are envisioned at present, but it is essential for the person appointed to be adaptable and able to contribute to the development of the department. Desirable selection criteria 1. An understanding of the structure of the collegiate University and the division of responsibilities within its governance structures. 2. Operational experience of Oxford’s undergraduate admissions processes. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Undergraduate Admissions and Outreach The Undergraduate Admissions and Outreach department (UAO) provides a stimulating and challenging working environment in one of the most strategically important areas of higher education administration, working with colleagues throughout the University and in other institutions; with potential applicants in the UK and overseas; and with parents and advisers. Our work is varied and can be broadly divided into four areas: the admissions process and policy development, student recruitment, course information and guidance, and access and widening participation. UAO oversees admissions to the Colleges for undergraduate courses and is the contact between the University of Oxford and UCAS. We provide guidance for Oxford colleges and centrally co-ordinate the admissions process. We also co-ordinate interviews for overseas applicants in a number of international locations. We provide data and management information on admissions and recruitment and support training courses on admissions-related matters. A key role of UAO is to provide a central schools and colleges liaison service for the University and Colleges in order to ensure a strong recruitment strategy across the UK, Europe and Internationally. Activities include school and college visits, higher education fairs, student conferences, open days, and a wide variety of teacher events. We deal with thousands of young people every year and our teams travel throughout the UK and beyond. UAO coordinates and delivers Oxford’s undergraduate outreach with young people across the UK, contributing to a variety of projects with differing scope and scale. All working towards the University’s Access targets (http://www.admin.ox.ac.uk/edc/otherdocuments/accessagreement/) and other strategic priorities relating to access and admissions at the University of Oxford and wider Higher Education context. In addition, UAO services a number of committees, responds to government consultations, and staff attend a number of nationally and regionally based groups. In association with the University’s Public Relations Office, we 4 deal with the media and develop policy in areas of access and admissions alongside colleagues in the colleges and the University. More information about our activities and admissions to Oxford can be found at www.ox.ac.uk/study. University Administration and Services The central administrative sections of the University are collectively called University Administration and Services (UAS). UAS comprises structures to:  Support the University’s core academic purposes of teaching, learning and research  Ensure the University can meet the requirements of government, funding bodies and other external agencies  Facilitate the attainment of the objectives set out in the University’s Strategic Plan. UAS comprises University-wide functions, encompassing the key areas of academic administration, research services, finance, personnel, estates, IT services and external affairs as well as a number of other functions. Further information about the work of each section, together with contact details and the profiles of the head of each section, can be found on the UAS sections page. Academic Administration Division The Academic Administration Division (AAD) is the University’s group of services focused on students and learning. We provide support and information that students need to thrive in their academic and personal lives, and encourage the professional and educational development of our staff. We operate in close collaboration with colleagues in central, divisional, departmental, and college administration, as well as with academic staff and students. The AAD’s work supports the student career from pre-admission through to graduation and beyond, and promotes the development of coherent systems and services across Oxford to underpin this. We focus on: - Student recruitment: Attracting the best undergraduate and postgraduate students through outreach and admissions, and advising students through the admissions process. - Student services: Offering high-quality services to students once they arrive at Oxford, including counselling and disability services, sports, language courses, a careers service, and fees and funding. - Student administration: Managing the University’s student data, registration, examinations, and degree ceremonies, advising on visas and immigration; and developing our student systems. - Educational policy: Helping to develop and implement educational policies, upholding legislation, and providing quality assurance. We also support academic and professional staff and the wider Oxford community through our language, sport, and professional and educational development services. 5 The AAD comprises: the Careers Service, Education Policy Support, Graduate Admissions, the Language Centre, the Oxford Learning Institute, Fees and Funding, Student Registry, Student Systems, Student Welfare and Support Services, Undergraduate Admissions and Outreach, and University Sport. They are supported by two professional support functions: AAD Administration and AAD Communications. 6 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly please contact claudia.azevedo@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academicrelated posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 9
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