This is the second of two more senior roles of three Gift Registry Assistants with joint responsibility for accurate and timely batching and data entry of donations, income receipts preparation, and the distribution of information to relevant parties on a daily basis.

 

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

 

The Finance Division supports the academic, research and administrative community at the University providing sound financial advice and timely information with a range of support services including financial operations, financial reporting, financial support and professional services.

 

 

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

 

•               An excellent contributory pension scheme

•               38 days annual leave

•               A comprehensive range of childcare services

•               Family leave schemes

•               Cycle loan scheme

•               Discounted bus travel and Season Ticket travel loans

•               Membership to a variety of social and sports clubs

•               A welcoming and diverse community

 

 

This involves liaison with colleagues in the Development Office fund raising teams, academic divisions & departments, overseas offices, colleges and donors. The role also provides higher calibre IT skills in terms of excel and query writing in DARS to the Gift Registry team. The position holder will provide training to newer team members in the technicalities of processing revenues into DARS, whilst they develop their capability, especially in the areas of recurring gifts and transfer gifts from Americans for Oxford (AFO ).

 

The role will also lead on the DARS Gift Administration Work-stream projects that will simplify and enhance the technical workings of the University’s gift processing and recording system (DARS) by providing analysis of existing system weaknesses and making proposals for improvement . Contribute to any potential replacement of DARS which would be a significant project.

 

The role will also lead on the routine processing of recurring debit and credit card payments, monitoring the OU Development Trust bank account, recording all donations received by bank transfer on DARS and investigating unknown items, record Gift Aid declarations on DARS and ensuring that copy declarations are filed accurately and respond to queries from donors, Development Office staff, colleges and other areas of the University in a timely fashion

 

We welcome applications from all sections of the community.

 

You will be based in Oxford but you may be able to agree a pattern of regular remote working with your line manager.

 

The candidate will require strong IT skills in particular in excel or query writing in a Customer database , DARS or equivalent system. Ideally possess DARS experience for revenue processing and be proficient in data handling and reconciliation techniques including experience manipulating and performing analyses on large datasets.

 

The candidate needs to be well organised, able to operate parallel work streams and achieve daily deadlines whilst maintaining good filing systems the candidate will also require creative problem-solving skills.

 

The candidate will require good communication skills, able to work on own initiative and take ownership of tasks and able to work collaboratively with colleagues and share responsibility for tasks without conflict

 

 

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application.

 

The closing date for applications is 12 noon on Monday 19 August 2024.

 

Interviews will take place throughout the advertising period and we hold the right to take down the advert, should we find the right candidate.