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173713-Admin Officer SRF JD.pdf
value: _________________________________________________________________________ Job description and selection criteria Job title Administrative Support Officer Division Mathematical Physical and Life Sciences Department Physics Location Denys Wilkinson Building, Keble Road, Oxford Grade and salary Grade 5 £28,759 - £33,966 per annum Hours Full time Contract type Permanent Reporting to Head of Technical Services (OPTEC – Oxford Physics Technical Excellence Centre) Vacancy reference 173713 Additional information Closing date – 26 July 2024 The role To deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the Head of OPTEC. The post-holder will be the point of contact for internal and external visitors for the Head of the OPTEC. Have general responsibility for the administrative support for several departmental OPTEC functions. Tasks including supporting recruitment, personnel, finance and SRF monthly cost recovery, on behalf of the Head of OPTEC. Responsibilities/duties • Act as first point of contact for OPTEC. Respond to general enquiries interpreting university and external regulations as appropriate • Assist in producing and maintaining a number of sources of information on the website and in publications • Make administrative arrangements for training and events including room booking, catering, travel and accommodation arrangements for OPTEC staff • Follow administrative procedures, write new office procedures and set up new office systems for OPTEC • Collate and circulate appropriate data. Create and maintain spreadsheets and other data tables to support OPTEC and cost recovery of the individual groups within the OPTEC • Supervision/oversight of junior OPTEC administrators (once administrator group formalised) GEN-06 • • • • • • • • • Assist with staff recruitment Assist OPTEC by raising requests to invoice (RTI) and placing orders Provide full administrative support for the Head of OPTEC Manage the diary of the Head of OPTEC, usi…
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comment: A fantastic opportunity has become available in the Department of Physics for a proficient and experienced Administrative Support Officer. This is a dynamic, fast-paced unit and we would like the successful applicant to start in post as soon as possible. As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs You will provide administrative support to Physics Small Research Facilities (SRF), in particular to the facility managers of the Mechanical and Electronics Workshops and act as the first point of contact for the Technical Support Group. The duties of the role will include updating information on the website and publications, making administrative arrangements for training and events advanced use of spreadsheets for financial reporting and the setting up and maintaining of various administrative processes to meet the needs of different SRF managers. Manage the diary of the Head of Technical Services group and send messages on their behalf. Assist with staff recruitment and raising requests to invoice and placing orders. Prepare and circulate papers, agendas and minutes for meetings and maintain a filing system within the office. Applicants should have experience of managing an administrative process and or customer facing work. The ability to work independently with minimum supervision and to organise and prioritise their own workload and work to deadlines. Excellent computer skills including: email, Word, Excel and have experience of using a database. Experience of diary management and working on confidential matters with tact and discretion. A high level of numeracy and attention to detail are also essential. Previous exp…

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