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Job Description
value: West Wing, Level 6, John Radcliffe Hospital, Oxford, OX3 9DU Web: www.ndcn.ox.ac.uk | Tel: +44(0)1865 234702 | Email: recruitment@ndcn.ox.ac.uk Job title Admin Assistant Division Medical Sciences Division Department Nuffield Department of Clinical Neurosciences (NDCN) Location Wellcome Centre for Integrative Neuroimaging, FMRIB Building, John Radcliffe Hospital, Oxford, OX3 9DU Grade and salary Grade 4: £25,138 – £31,396 per annum Hours Full time Contract type Fixed-term for 2 years Reporting to Dr Nancy Rawlings, WIN Centre Manager Vacancy reference 174131 The role We are looking for a highly motivated and flexible individual to carry out an Administration Assistant role in a busy and exciting neuroimaging centre with over 300 members, the Wellcome Centre for Integrative Neuroimaging (WIN). As part of a small team, you would take a visible role in administration and provide proactive support to researchers and users of the centre and facilities, as well as visitors. You will assist with administration across WIN from coordinating academic visitor requests, providing inductions for new starters, maintaining centre records, and greeting visitors to the centre. This role involves liaising with the department facilities team and cleaning contractors to monitor and maintain the building facilities. You will also be responsible for centre ordering including catering for WIN events and meetings and other office goods. You will have a demonstrable commitment to outstanding service, with strong communication and organisational skills. Responsibilities • Confidently advise centre PIs, staff, students, and visitors, using appropriate methods of communication tailored to the audience answering straightforward questions or interpreting procedures to answer more complex questions, or redirecting as appropriate • Provide cover for all reception duties, providing a high level of customer service, including but not limited to handling and resolving enquiries from building users and…
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comment: We are looking for a highly motivated and flexible individual to carry out an Administration Assistant role in a busy and exciting neuroimaging centre with over 300 members, the Wellcome Centre for Integrative Neuroimaging (WIN). As part of a small team, you would take a visible role in administration and provide proactive support to researchers and users of the centre and facilities, as well as visitors. You will assist with administration across WIN from coordinating academic visitor requests, providing inductions for new starters, maintaining centre records, and greeting visitors to the centre. This role involves liaising with the department facilities team and cleaning contractors to monitor and maintain the building facilities. You will also be responsible for centre ordering including catering for WIN events and meetings and other office goods. You will have a demonstrable commitment to outstanding service, with strong communication and organisational skills. You must be educated to at least A-level or equivalent qualification and have experience of providing a high level of customer service through managing administrative processes and reception or customer facing work. It is desirable that you have experience of using University Ordering System (e.g. Oracle R12) and experience of events organisation. Please see the below 'Job Description' for further details on the responsibilities and selection criteria, as well as further information about the university and how to apply. The post is full time for a fixed term of 2 years in the first instance. Only applications received before 12.00 midday on Friday 9th August will be considered. Interviews will be held on Wednesday 28th August.
salary: Standard Grade 4: £25,138 – £31,396 per annum
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application opening date: 2024-07-24T09:00:00+01:00
spatial: Nuffield Department of Clinical Neurosciences (NDCN), Wellcome Centre for Integrative Neuroimaging, FMRIB Building, John Radcliffe Hospital, Oxford, OX3 9DU
application closing date: 2024-08-09T12:00:00+01:00
comment: We are looking for a highly motivated and flexible individual to carry out an Administration Assistant role in a busy and exciting neuroimaging centre with over 300 members, the Wellcome Centre for Integrative Neuroimaging (WIN). As part of a small team, you would take a visible role in administration and provide proactive support to researchers and users of the centre and facilities, as well as visitors. You will assist with administration across WIN from coordinating academic visitor requests, providing inductions for new starters, maintaining centre records, and greeting visitors to the centre. This role involves liaising with the department facilities team and cleaning contractors to monitor and maintain the building facilities. You will also be responsible for centre ordering including catering for WIN events and meetings and other office goods. You will have a demonstrable commitment to outstanding service, with strong communication and organisational skills. You must be educated to at least A-level or equivalent qualification and have experience of providing a high level of customer service through managing administrative processes and reception or customer facing work. It is desirable that you have experience of using University Ordering System (e.g. Oracle R12) and experience of events organisation. Please see the below 'Job Description' for further details on the responsibilities and selection criteria, as well as further information about the university and how to apply. **The post is full time for a fixed term of 2 years in the first instance.** **Only applications received before 12.00 midday on Friday 9th August will be considered.** **Interviews will be held on Wednesday 28th August. **

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