. . . . "Reception" . . "postal code"@en . "page" . _:Nde28963f509f4f90bda5d1694be00a26 . "OxPoints"@en . "Department of Engineering Science (Begbroke Science Park)" . . "32320020"^^ . _:N526bc560649c446cb67f8a4def2b8b14 "Oxford" . . . "Title"@en . . "Job Description - PA and Administrator Sustainable Energy (174230)" . . "OpenStreetMap feature identifier" . . "ENGDL"^^ . . . . "preferred label"@en . . . . _:N7e1a9765249942c2ba65c9675b729007 "Begbroke" . . "site principal"@fr . . . "Oxford, University of" . . . . "Description of Personal Assistant and Administrator" . . . "primary Site"@en . . "Personal Assistant and Administrator" . """We are seeking a full-time Personal Assistant and Administrator to support the Professor of Sustainable Energy Engineering and the research groups within the field of Sustainable Energy Engineering at the Department of Engineering Science (Oxford). The position is a permanent position. You will be responsible for providing a high level of PA support, including diary management, UK and international travel arrangements, dealing with correspondence and researching/replying to a range of queries on behalf of the Prof of Sustainable Energy. You will be responsible for dealing with all enquiries, organisation & arrangements for meetings, training, catering and room bookings as well as maintaining appropriate records and filing systems. It is expected that you will also provide administrative support on financial matters, help maintain the group website, assist with general institute-wide administration at Begbroke Science Park. You should possess experience of diary management, making complex travel arrangements, event organisation, and drafting reports. You will also need a high standard of numeracy, together with the ability to organize a varied workload, work to deadlines, and be able to work independently in a positive and pro-active manner. Strong IT skills, including Word, Excel and Outlook are an essential requirement. **What We Offer** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work. For more information about working at the Department, see www.eng.ox.ac.uk/about/work-with-us/ **Application Process** Only online applications received before midday on **29 August 2024** can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application. The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology. """ . . "false"^^ . _:Nde28963f509f4f90bda5d1694be00a26 . . . "Notation3 description of Personal Assistant and Administrator" . _:Nde28963f509f4f90bda5d1694be00a26 . _:N526bc560649c446cb67f8a4def2b8b14 "OX1 2JD" . . "application/pdf" . . _:N6a1d6f97011c4481969d88e2d2e0e596 "+44-1865-270000" . . "tiene sede principal en"@es . . . . . . "extended address"@en . "ENG" . . _:N526bc560649c446cb67f8a4def2b8b14 "University of Oxford" . . "logo" . . . . . . . "notation"@en . . "account" . _:N7e1a9765249942c2ba65c9675b729007 "OX5 1PF" . """

We are seeking a full-time Personal Assistant and Administrator to support the Professor of Sustainable Energy Engineering and the research groups within the field of Sustainable Energy Engineering at the Department of Engineering Science (Oxford).  The position is a permanent position.

 

You will be responsible for providing a high level of PA support, including diary management, UK and international travel arrangements, dealing with correspondence and researching/replying to a range of queries on behalf of the Prof of Sustainable Energy. You will be responsible for dealing with all enquiries, organisation & arrangements for meetings, training, catering and room bookings as well as maintaining appropriate records and filing systems. It is expected that you will also provide administrative support on financial matters, help maintain the group website, assist with general institute-wide administration at Begbroke Science Park.

 

You should possess experience of diary management, making complex travel arrangements, event organisation, and drafting reports. You will also need a high standard of numeracy, together with the ability to organize a varied workload, work to deadlines, and be able to work independently in a positive and pro-active manner. Strong IT skills, including Word, Excel and Outlook are an essential requirement.

 

What We Offer 

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

 

•       An excellent contributory pension scheme

•       38 days annual leave

•       A comprehensive range of childcare services

•       Family leave schemes

•       Cycle loan scheme

•       Membership to a variety of social and sports clubs

•       Discounted bus travel and Season Ticket travel loans

 

 The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

 

For more information about working at the Department, see 

www.eng.ox.ac.uk/about/work-with-us/

 

Application Process

 

Only online applications received before midday on 29 August 2024 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.

 

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.
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"""Job Description _________________________________________________________________________ Summary Job title Personal Assistant and Administrator Division Mathematical, Physical and Life Sciences Division Department Engineering Science Location Department of Engineering Science (Begbroke Science Park) Grade and salary Grade 5: £28,759-£33,966 per annum Hours Full time Contract type Permanent Reporting to Professor Paul Shearing, Statutory Professor of Sustainable Energy Engineering Vacancy reference 174230 The role As a senior, experienced PA and administrative assistant you support the research groups within the field of Sustainable Engineering. You provide effective and efficient administration support and deal with a wide range of matters, sometimes of a highly confidential nature. You must manage and plan your own time and workload effectively but be adaptable to the changing nature of the task. The first point of contact for internal and external visitors for the research groups, you will have strong communication skills. You will liaise as required with academics and professional members within the department, the University and external agencies. This role supports the Statutory Professor of Sustainable Energy Engineering. Responsibilities PA support • Manage the diary of the Professor of Sustainable Energy Engineering, using initiative to make considered judgements when juggling the demands placed on the schedule • Act as the first point of contact for visitors. Dealing effectively with postal correspondence, telephone calls and emails, diverting such correspondence to other staff where appropriate • Replying to a range of issues on behalf of the Professor of Sustainable Energy Engineering, or researching and preparing information/drafting replies • Make complex travel arrangements for UK and international travel, including making arrangements for visas where necessary • Prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate • Provide full administrative support on financial matters: for example, the management of travel, subsistence and other expenses and allowances, invoices for subscriptions • Develop successful working relationships with academic and support staff colleagues across the department and in the wider University Administrative support • Assist in producing and maintaining a number of sources of information on the website and in publications • Make administrative arrangements for training and events including room booking, catering, travel and accommodation arrangements for staff • Follow administrative procedures, write new office procedures and set up new office systems • Maintain, and improve as appropriate, record-keeping and filing systems • Collate and circulate appropriate data. Create and maintain spreadsheets and other data tables General Institute-wide Administration The post-holder will be one of the departmental administration staff at the Begbroke Science Park who, as a team, share a few responsibilities collectively. A non-exhaustive list of shared tasks you may be asked to do include: • To act as a point of contact for Begbroke related queries. • To set up new, or review and improve, office systems, and write new office procedures as relevant. • To ensure correct swipe-card access to departmental members is granted by the Begbroke Science Park Reception. • To follow the correct arrangements for the booking and issuing of visitor parking permits, ordering common supplies etc. • To update notice boards. • To provide cover and support for other administrators based at Begbroke (for instance when they are on annual leave). • Help organise academic events, such as workshops and conferences, in collaboration with other administrators based at Begbroke. Selection criteria Essential selection criteria • Experience of diary management, including making complex travel arrangements • The ability to draft correspondence and to produce well-presented reports • Excellent computer skills including: email, Word, Excel and the internet • A high standard of numeracy; the ability to manage finances PA and Administrator JD-SC 2 • Experience of working on confidential matters; tact and discretion • The ability to manage and prioritise a varied and busy workload and work to deadlines • Attention to detail and high level of accuracy • The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others • Ability to organise events and make administrative arrangements Desirable selection criteria • Experience of working within an HE institution or within a service industry environment • Some experience of financial administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. PA and Administrator JD-SC 3 Engineering Science Department Engineering teaching and research takes place at Oxford in a unified Department of Engineering Science whose academic staff are committed to a common engineering foundation as well as to advanced work in their own specialties, which include most branches of the subject. We have especially strong links with computer science, materials science, medicine and also the Saïd Business School. The Department employs 120 academic staff (this number includes 13 statutory professors appointed in the main branches of the discipline, and 25 full professors); in addition, there are nine visiting professors. There is an experienced team of teaching support staff, professional services and administrative staff and technicians. The Department has well-equipped laboratories and workshops, which together with offices, lecture theatres, library and other facilities have a net floor area of about 25,000 square metres. The Department is ranked fifth in the world, and the top European University, in the 2023 Times Higher Education World University Rankings for Engineering & Technology. Further information about the Department is available at www.eng.ox.ac.uk. Teaching We aim to admit 170-180 undergraduates per year to take a 4-year course leading to the MEng degree in Engineering Science. The course is accredited at MEng level by the major engineering institutions. The syllabus has a common core extending through the first two years. Specialist options are introduced in the third year, and the fourth year includes further specialist material and a major project. Research Research in the Department is particularly strong. We have approximately 600 research students and about 250 postdoctoral researchers. Direct funding of research grants and contracts, from a variety of sources, amounts to an annual turnover of approximately £70m. The results of the seven-yearly UK-wide assessment of university research, REF2021, published on 12th May 2022, demonstrate that the University of Oxford made the highest volume of world-leading research submissions. The Department of Engineering Science had 71% of submissions which met the requirements for the highest grading of 4*(research that is world-leading in terms of originality, significance, and rigour). Research activities fall into 8 broad headings, though there is much overlapping in practice: Information Engineering (Robotics, Computer Vision and Machine Learning); Control; Thermofluids; Materials and Mechanics; Civil and Offshore; Electrical and Optoelectronic; Chemical and Process; and Biomedical. The Department of Engineering Science holds a bronze Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. The Mathematical, Physical, and Life Sciences Division The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. In the results of the six-yearly UK-wide assessment of university research, REF2014, the MPLS division received the highest overall grade point average (GPA) and the highest GPA for outputs. We received the highest proportion of 4* outputs, and the highest proportion of 4* activity overall. More than 50 per cent of MPLS activity was assessed as world leading. The MPLS Division's 10 departments and 3 interdisciplinary units span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research addresses major societal and technological challenges and is increasingly focused on key interdisciplinary issues. MPLS is proud to be the home of PA and Administrator JD-SC 4 some of the most creative and innovative scientific thinkers and leaders working in academe. We have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships We have around 6,000 students and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in science through initiatives including the Oxford Sparks portal (http://www.oxfordsparks.net/) and a large variety of outreach activities. We also endeavour to bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: http://www.mpls.ox.ac.uk/ How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly: recruitment@eng.ox.ac.uk PA and Administrator JD-SC 5 To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. PA and Administrator JD-SC 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. PA and Administrator JD-SC 7 """^^ . . . . _:N7e1a9765249942c2ba65c9675b729007 "Oxford" . . . "Voice"@en . . . _:N526bc560649c446cb67f8a4def2b8b14 . . . . . . . "HR Officer" . . "es suborganización de"@es . . . . "Radcliffe Science Library" . "value" . . "sous-Organization de"@fr . . "text/plain" . "country name"@en . "Format"@en . "033" . "has max currency value (1..1)"@en . "occupies" . . "in dataset" . "ha sede"@it . . "latitude" . "has primary place" . . . . . "library" . "Address"@en . .