Title
Past vacancies at the University of Oxford
preferred label
**About the role** The Mathematical Institute and Department of Statistics are internationally renowned departments which work closely together and deliver joint undergraduate and postgraduate degrees. Our mathematical research, impact and environment have twice been ranked first in the UK, in the 2021 and 2014 Research Excellence Framework exercises, a government review of research in all UK universities. The two departments are committed both to academic excellence and the opportunity to study for all enthusiastic and gifted prospective undergraduates. Reporting to the Admissions and Outreach Coordinator, you will be part of a small and busy team of professional administrators responsible for the efficient and smooth running of outreach initiatives in mathematical sciences, working to support the departments’ progress towards their equality, diversity and inclusion goals, including their Athena SWAN and Race Equality Action Plans. Whilst undergraduate outreach initiatives will occupy the majority of your time, the two departments are beginning to develop postgraduate initiatives which you will also be expected to support. You will contribute to the planning, delivery and evaluation of outreach initiatives, including events, working with potential applicants, teachers, faculty and professional services colleagues from across the collegiate University, as well as a variety of internal and external partners. You will provide a professional, efficient and friendly first point of contact for enquiries; be a self-starter and an enthusiastic team player. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs We proudly hold a departmental Athena SWAN Silver Award and an institutional Race Equality Charter Bronze Award, which guide our progress towards advancing racial and gender equality. As part of our strategic aim to improve staff equality and diversity, we would particularly welcome applications from BME candidates, who are currently under-represented in positions of this type within the department. **Application Process** If you would like to discuss the role and the department in more detail, please get in touch with Dr Jocasta Gardner, Head of Administration and Finance, via jocasta.gardner@maths.ox.ac.uk. Informal enquiries regarding the application process should be directed to the Recruitment Coordinator ( recruitment@maths.ox.ac.uk), quoting vacancy reference 174289. Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application. Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the “apply now” button below. Only applications received before **12:00 noon UK time** on **Wednesday 14 August 2024** can be considered. Interviews are anticipated to be held on Wednesday 28 August 2024.
tiene sede en
Mathematical, Physical and Life Sciences (MPLS)
a un site
ha sede
site principal
sous-Organization de
sede principale
Source
HTML description of Outreach Administrator
Address
notation
tiene sede principal en
hidden label
primary Site
OxPoints
address
Mathematical Institute, Andrew Wiles Building, Radcliffe Observatory Quarter, Woodstock Road, Oxford OX2 6GG
alternative label
telephone
RDF/XML description of Outreach Administrator
street address
subOrganization of
has site
NTriples description of Outreach Administrator
License
has exact match
Is Part Of
country name
Voice
extended address
About the role The Mathematical Institute and Department of Statistics are internationally renowned departments which work closely together and deliver joint undergraduate and postgraduate degrees. Our mathematical research, impact and environment have twice been ranked first in the UK, in the 2021 and 2014 Research Excellence Framework exercises, a government review of research in all UK universities. The two departments are committed both to academic excellence and the opportunity to study for all enthusiastic and gifted prospective undergraduates. Reporting to the Admissions and Outreach Coordinator, you will be part of a small and busy team of professional administrators responsible for the efficient and smooth running of outreach initiatives in mathematical sciences, working to support the departments’ progress towards their equality, diversity and inclusion goals, including their Athena SWAN and Race Equality Action Plans. Whilst undergraduate outreach initiatives will occupy the majority of your time, the two departments are beginning to develop postgraduate initiatives which you will also be expected to support. You will contribute to the planning, delivery and evaluation of outreach initiatives, including events, working with potential applicants, teachers, faculty and professional services colleagues from across the collegiate University, as well as a variety of internal and external partners. You will provide a professional, efficient and friendly first point of contact for enquiries; be a self-starter and an enthusiastic team player. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans • Membership to a variety of social and sports clubs We proudly hold a departmental Athena SWAN Silver Award and an institutional Race Equality Charter Bronze Award, which guide our progress towards advancing racial and gender equality. As part of our strategic aim to improve staff equality and diversity, we would particularly welcome applications from BME candidates, who are currently under-represented in positions of this type within the department. Application Process If you would like to discuss the role and the department in more detail, please get in touch with Dr Jocasta Gardner, Head of Administration and Finance, via jocasta.gardner@maths.ox.ac.uk. Informal enquiries regarding the application process should be directed to the Recruitment Coordinator ( recruitment@maths.ox.ac.uk), quoting vacancy reference 174289. Applicants should read the job description document before writing their application. You will be required to upload a supporting statement, setting out how you meet the selection criteria, a curriculum vitae and the names and contact details of two referees as part of your online application. Applications for this vacancy are to be made online. To apply for this post and for further details, including the job description and selection criteria, please click on the “apply now” button below. Only applications received before 12:00 noon UK time on Wednesday 14 August 2024 can be considered. Interviews are anticipated to be held on Wednesday 28 August 2024.
valid through (0..1)
email
locality
es suborganización de
Unit price specification
sotto-Organization di
Subject
Notation3 description of Outreach Administrator
MATHEMATICAL INSTITUTE ANDREW WILES BUILDING Job Description and Selection Criteria Job title Outreach Administrator Division Mathematical, Physical and Life Sciences Department Mathematical Institute Location Andrew Wiles Building, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG. The department are open to a hybrid working arrangement. Grade and salary Grade 5: £28,759 - £33,966 per annum Hours Full time although the department will be willing to appoint at 80% FTE spread over a minimum of four days a week Contract type Permanent Reporting to Admissions and Outreach Coordinator Vacancy reference 174289 Additional information This is a full-time position that cannot be held concurrently with any other substantive post without the explicit permission of the Head of Department. This post is subject to a 12-month probationary period. The role The Mathematical Institute and Department of Statistics are internationally renowned departments which work closely together and deliver joint undergraduate and postgraduate degrees. Our mathematical research, impact and environment have twice been ranked first in the UK, in the 2021 and 2014 Research Excellence Framework exercises, a government review of research in all UK universities. The two departments are committed both to academic excellence and the opportunity to study for all enthusiastic and gifted prospective undergraduates. Reporting to the Admissions and Outreach Coordinator, you will be part of a small and busy team of professional administrators responsible for the efficient and smooth running of outreach initiatives in mathematical sciences, working to support the departments’ progress towards their equality, diversity and inclusion goals, including their Athena SWAN and Race Equality Action Plans. Whilst undergraduate outreach initiatives will occupy the majority of your time, the two departments are beginning to develop postgraduate initiatives which you will also be expected to support. You will contribute to the planning, delivery and evaluation of outreach initiatives, including events, working with potential applicants, teachers, faculty and professional services colleagues from across the collegiate University, as well as a variety of internal and external partners. You will provide a professional, efficient and friendly first point of contact for enquiries; be a self-starter and an enthusiastic team player. Responsibilities Planning and Promoting Outreach Activities • Promote the study of mathematics and encourage able students from all backgrounds to continue their studies in mathematical sciences to higher education. This includes working with under-represented groups or those from schools that do not normally send students to Oxford. • Contribute to the planning, implementation and evaluation of the mathematical sciences outreach programme; facilitate and encourage involvement by young people in line with the University’s Access and Participation Plan. • Work with the departments’ external partner organisations to further the departments’ influence and engagement. • Support the two departments’ contribution to pan-University activities including University-wide open days, UNIQ spring/summer schools and other similar events organized by the Undergraduate Admissions Office, MPLS Division and other departments. • Coordinate the provision of mathematical sciences support to college-led outreach activities. 2 Events Organisation and Evaluation • Support the delivery of logistical aspects of any planned departmental outreach event, from conception to completion, working closely with alumni, stakeholders, and internal and external clients. This includes the following; o Coordinating with speakers; collating event information; venue, AV and catering bookings; arranging travel and accommodation for speakers/delegates; preparing materials; and undertaking related logistical tasks to ensure successful event delivery; liaising with the HR Team on recruitment / payment of casual workers for these events. • Be responsible for developing and communicating risk assessments for all departmental outreach events to comply with health and safety requirements. • Ensure outreach events are monitored, evaluated, and continually improved, through maintaining accurate records of events, delegates, costs, and feedback. This involves being responsible for event data collection and entry, including logging events on the HEAT database; recording event attendance for internal reporting against targets, in accordance with GDPR and other legal requirements; and generating reports on this information to inform performance and help in evaluation and planning. Outreach Administration • Develop and keep up-to-date the teachers/prospective students mailing lists, working within the relevant legal requirements to co-ordinate the distribution of communications to the appropriate internal and external audiences. Work with the Admissions and Outreach Coordinator to foster good relations with mathematics teachers, promoting awareness of mathematical sciences as a possible degree subject. • Assist with the maintenance and creation of website content. Take ownership of subsections of the site, including the outreach pages. • Liaise with the Outreach Officers for other mathematical and science subjects to ensure a joined-up approach to outreach/widening participation/student recruitment activity. • Participate in local (divisional and University-wide) and national outreach meetings and networks as required. • Co-ordinate the departments’ contributions to University-wide publications such as the undergraduate prospectus. • Provide support for postgraduate outreach initiatives, such as UNIQ+ and MIORPA, as required. • Service departmental working groups and committees such as External Relations and Outreach Committee (EROC), including preparing the agenda, papers and minutes, liaising with the chair and following up on actions as required. • Any other tasks commensurate with the grade, as directed by the Admissions and Outreach Coordinator or Head of Administration and Finance. 3 Selection criteria Your application will be judged only against the criteria which are set out below. You should ensure that your application shows clearly how your skills and experience meet these criteria. The Selection Committee for this process is expected to comprise; • • • James Munro (Chair) Rosalind Mitchell Naomi Kraker The University is committed to fairness, consistency and transparency in selection decisions. Members of the selection committee are aware of the principles of equality of opportunity, fair selection and the risks of bias. If, for any reason, you have taken a career break, parental leave or have had an atypical career and wish to disclose this in your application, the selection committee will take this into account, recognising that the quantity of your experience may be reduced as a result. Essential • Experience of studying for a higher-level qualification, such as a degree (or equivalent) • Experience of working in an outreach/communications/events management or related administrative role • Demonstrable experience of assimilating complex information and ideas quickly and the ability to communicate accurately and effectively in verbal or written English. • Ability to demonstrate good customer care. Sensitivity and flexibility in working with young people from a variety of backgrounds. • Use of Microsoft Office at an ‘advanced’ level (using Excel, Word, PowerPoint), including use of mail merge. • A self-starter, highly motivated, driven and able to take the initiative. • Demonstrable experience of working independently as well as part of a wider team to achieve objectives. • Organisational skills, developed in an environment where multiple projects are managed simultaneously. • Willingness to work occasional weekend and evening hours Desirable • An interest in and enthusiasm for mathematical sciences. • Experience of contributing to the running of high-profile large-scale events. • Practical experience of working with a diverse range of partner organisations. 4 • Experience of working in an academic environment. • Copy-writing and editing experience • Experience of working with CRM systems/databases. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks 5 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. The Mathematical Institute The Mathematical Institute, as Oxford’s Department of Mathematics is known, is one of the leading mathematics departments in the world. Our mathematical research, impact and environment have twice been ranked first in the UK, in the 2021 and 2014 Research Excellence Framework exercises, a government review of research in all UK universities. The Mathematical Institute is the focus of research into both fundamental mathematics and its applications, and our inclusive nature and overall size are key factors in the provision of an outstanding research environment for our members. The large number of faculty, postdocs and students in the Mathematical Institute, all supported by excellent facilities, allows us to maintain a critical mass in research groups encompassing a wide spectrum of mathematics, while our integrated nature fosters collaboration between fields. We also host a large number of academic visitors. Our web pages (www.maths.ox.ac.uk) provide comprehensive information about all of our activities. The research activities of the Institute as a whole can be gauged from the web pages of the research groups and centres within the Institute (www.maths.ox.ac.uk/research). The range of our research interests is well reflected by the profile of our faculty as listed at www.maths.ox.ac.uk/people. Many members of the Institute have received prestigious prizes and other special recognition for their work; some recent examples can be found at www.maths.ox.ac.uk/news. The Mathematical Institute moved into the purpose-built Andrew Wiles Building in the University’s Radcliffe Observatory Quarter in September 2013. As well as providing offices for all staff and graduate students, it houses a range of other facilities available to members of the department, including the Whitehead Library, a large range of meeting rooms, teaching spaces, lecture rooms, and social spaces, and a small laboratory for carrying out table-top experiments. For more information, see www.maths.ox.ac.uk/about-us . Teaching is central to the life of the Mathematical Institute and we have around 900 undergraduates on course, some on joint courses with other departments. We teach around 6 250 students each year across five taught master’s degree courses, and have over 250 doctoral students in residence at any one time. Our doctoral programme always attracts the best research students from across the world, and we have a broad mentoring and training programme. The Mathematical Institute strives to ensure that all staff and students are given the opportunities and support they need to achieve their potential. We are committed to equality of opportunities and to advancing women’s careers. We support staff returning from long-term absence with teaching relief, offer flexible working arrangements, and the department sponsors University nursery places to support the priority allocation of childcare to our staff. Further information about family support can be found below under University Benefits, Terms and Conditions. Our Equality, Diversity & Inclusion Committee1 contributes to many aspects of our work. As part of the department’s commitment to openness, inclusivity and transparency, we strongly encourage applications from all who consider they meet the requirements of the post, and particularly from women and ethnic minorities. We have a number of family-friendly policies, such as the right to apply for flexible working, hybrid working, and support for staff returning from periods of extended absence. We are committed to ensuring an inclusive interview process and will reimburse up to £250 towards any additional care costs (for a dependent child or adult) incurred as a result of attending an interview for this position, which may not be applicable if the interviews are held remotely. For more information on the Mathematical Institute, please visit: www.maths.ox.ac.uk The Mathematical Institute holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. 1 The Mathematical Institute was a founding supporter of the London Mathematical Society’s Good Practice Scheme (www.lms.ac.uk/women/good-practice-scheme). We have held an Athena SWAN Silver Award since 2016. 7 The Mathematical, Physical and Life Sciences Division The Mathematical, Physical, and Life Sciences (MPLS) Division is one of the four academic divisions of the University. Oxford is widely recognised as one of the world's leading science universities and the MPLS Division is home to our non-medical sciences, with 10 academic departments that span the full spectrum of the mathematical, computational, physical, engineering and life sciences, and undertake both fundamental research and cutting-edge applied work. Our research tackles major societal and technological challenges – whether developing new energy solutions or improved cancer treatments, understanding climate change processes, or helping to preserve biodiversity, and is increasingly focused on key interdisciplinary issues. We collaborate closely with colleagues in Oxford across the medical sciences, social sciences and humanities, and with other universities, research organisations and industrial partners across the globe in pursuit of innovative research geared to address critical and fundamental scientific questions. The disciplines within the MPLS Division regularly appear at the highest levels in rankings, including the Times Higher Education and QS world rankings. Nationally, the quality of the Division’s research outputs and environment, and the resulting impact, was recognised through strong performances in the UK Research Excellence Framework in both 2014 and 2021. MPLS is proud to be the home of some of the most creative and innovative scientific thinkers and leaders working in academe. Our senior researchers have been awarded some of the most significant scientific honours and we have a strong tradition of attracting and nurturing the very best early career researchers who regularly secure prestigious fellowships and faculty positions. MPLS continues in its work to support diversity in its staffing, seeing that it will bring benefits to all, and we are pleased to note that all academic departments in the Division hold Athena Swan Awards. We have around 7,300 full and part-time students (including approximately 3,400 graduate students) and play a major role in training the next generation of leading scientists. Oxford's international reputation for excellence in teaching is reflected in its position at the top of the major league tables and subject assessments. MPLS academics educate students of high academic merit and potential from all over the world. Through a mixture of lectures, practical work and the distinctive college tutorial system, students develop their ability to solve diverse mathematical, scientific and engineering problems. MPLS is dedicated to bringing the wonder and potential of science to the attention of audiences far beyond the world of academia. We have a strong commitment to supporting public engagement in science through initiatives including the Oxford Sparks portal (www.oxfordsparks.ox.ac.uk) and a large variety of outreach activities; these are crucial activities given so many societal and technological issues demand an understanding of the science that underpins them. We also bring the potential of our scientific efforts forward for practical and beneficial application to the real world and our desire, aided by the work of Oxford University Innovation and Oxford Sciences Innovation, is to link our best scientific minds with industry and public policy makers. For more information about the MPLS division, please visit: www.mpls.ox.ac.uk 8 How to Apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). All applications must be received by 12.00 noon UK time on Wednesday 14 August 2024. Interviews are anticipated to take place week commencing 26 August 2024. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). DATA PROTECTION: All data supplied by applicants will be used only for the purposes of determining their suitability for the post, and will be held in accordance with the principles of the Data Protection Act 1998 and the department’s data protection policy. https://www.maths.ox.ac.uk/members/policies/data-protection/statement Due to the large volume of recruitment that the department administers we are unable to provide feedback to non-shortlisted applicants. If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at vacancies@maths.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. 9 Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 10 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 11
Andrew Wiles Building, Radcliffe Observatory Quarter
Format
Fax
postal code
Turtle description of Outreach Administrator