We are seeking an experienced full-time Senior Personal Assistant to provide comprehensive PA support to Professor Alison Noble CBE FRS FREng, as well as Research Group Administration support to both Professor Noble and to 5 academic colleagues in the Biomedical Image Analysis cluster at the Institute of Biomedical Engineering (IBME), Headington. Professor Noble is also a Vice President and Foreign Secretary of the Royal Society, and you will provide a high level of PA support ensuring smooth interactions across both roles. This includes complex diary management, full travel arrangements and ensuring day-to-day organisation of Professor Noble’s items of business, working closely with colleagues within the Department and the Royal Society Executive Assistant. The post is fixed-term to 30 November 2026.

 

Working in an exciting, dynamic research environment, you will assist in the co-ordination of the academic research, leadership and administrative responsibilities of the Professor of Biomedical Engineering. You will ensure the effective day-to-day management of the business and all aspects of meeting and diary support, working closely with colleagues in the IBME, the Department, colleges, across the University and externally to ensure co-ordination on relevant issues. You will also independently make arrangements for events, including national workshops involving external participants.

 

You should have considerable previous PA experience at a senior level and the ability to organise and prioritise a varied workload efficiently in order to meet deadlines, coping with unpredictable volumes of work without supervision. Excellent skills in office IT systems and Microsoft 365 applications, including email, word processing, databases are essential, along with an ability to deal with changing office technologies. You should also have excellent interpersonal skills and proven ability to build effective working relationships with immediate colleagues and to deal appropriately with a wide range of contacts including senior academics, clinicians, students and other university staff.

 

What We Offer 

Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including:

 

•       An excellent contributory pension scheme

•       38 days annual leave

•       A comprehensive range of childcare services

•       Family leave schemes

•       Cycle loan scheme

•       Membership to a variety of social and sports clubs

•       Discounted bus travel and Season Ticket travel loans

 

The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work.

 

Informal enquiries may be addressed to Caroline Brown (email: caroline.brown@eng.ox.ac.uk)  

 

For more information about working at the Department, see  www.eng.ox.ac.uk/about/work-with-us/

 

Only online applications received before midday on 4 September 2024 can be considered. You will be required to upload a covering letter/supporting statement, (describing how past experience fit with the advertised position), CV and the details of two referees as part of your online application.

 

The Department holds an Athena Swan Bronze award, highlighting its commitment to promoting women in Science, Engineering and Technology.