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Department of Social Policy and Intervention
About the role The Department of Social Policy and Intervention is seeking a Departmental Finance Officer to join our busy team in a growing department. You will manage day-to-day financial activities in accordance with university financial controls and be responsible for a wide range of financial processes. About you You will have experience of financial administration, including interpreting complex financial policies, with strong numeracy skills and excellent attention to detail. You will be familiar with using an accounting system to extract data and have strong general IT skills including Excel. A strong team player, you will be able to organise your own workload and work to monthly deadlines. Strong interpersonal and communication skills are also essential, including the ability to discuss complex financial information to non-finance colleagues at all levels. Experience of financial systems (preferably Oracle) and of working in an educational setting would also be beneficial. The Department is committed to fostering an environment of equality, diversity and inclusion. The hours may be worked flexibly to complement caring responsibilities and applications are welcomed from part-time workers seeking a job share position - please state preferred hours and working pattern in your application. You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE). The Department of Social Policy and Intervention holds a Bronze Athena Swan Award which demonstrates our commitment towards advancement of gender equality in higher education and research institutions: equal opportunities, representation and success for all. How to apply As part of your application you will be required to upload a CV and supporting statement, along with the name and contact details of two referees. The supporting statement should explain how you meet the essential criteria for the post using clear examples. Further information, including how to apply, is available in the attached job description. Any further enquires may be directed to the email address below. Only online applications received by 12.00 noon on 27 August 2024 will be considered. Interviews will be held during the week commencing 9 September 2024.
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Barnett House, 32 Wellington Square, Oxford OX1 2ER
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174536 Finance Officer - Job Description
Social Policy and Intervention, Department of
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**About the role** The Department of Social Policy and Intervention is seeking a Departmental Finance Officer to join our busy team in a growing department. You will manage day-to-day financial activities in accordance with university financial controls and be responsible for a wide range of financial processes. **About you** You will have experience of financial administration, including interpreting complex financial policies, with strong numeracy skills and excellent attention to detail. You will be familiar with using an accounting system to extract data and have strong general IT skills including Excel. A strong team player, you will be able to organise your own workload and work to monthly deadlines. Strong interpersonal and communication skills are also essential, including the ability to discuss complex financial information to non-finance colleagues at all levels. Experience of financial systems (preferably Oracle) and of working in an educational setting would also be beneficial. The Department is committed to fostering an environment of equality, diversity and inclusion. The hours may be worked flexibly to complement caring responsibilities and applications are welcomed from part-time workers seeking a job share position - please state preferred hours and working pattern in your application. You will be based in Oxford as your normal place of work however there is opportunity for remote working (up to 40%FTE). The role is being offered as full time however we would be willing to accept applications from candidates wishing to work part-time (up to 80%FTE). The Department of Social Policy and Intervention holds a Bronze Athena Swan Award which demonstrates our commitment towards advancement of gender equality in higher education and research institutions: equal opportunities, representation and success for all. **How to apply** As part of your application you will be required to upload a CV and supporting statement, along with the name and contact details of two referees. The supporting statement should explain how you meet the essential criteria for the post using clear examples. Further information, including how to apply, is available in the attached job description. Any further enquires may be directed to the email address below. Only online applications received by 12.00 noon on 27 August 2024 will be considered. Interviews will be held during the week commencing 9 September 2024.
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Job Description _________________________________________________________________________ Summary Job title Departmental Finance Officer Division Social Sciences Division Department Social Policy and Intervention Location Barnett House, 32 Wellington Square, Oxford, OX1 2ER Grade and salary Grade 6: £32,332 - £38,205 per annum pro-rata for part time Hours Full Time (37.5 hours / week) Contract type Permanent Reporting to Finance Manager Vacancy Reference 174536 The role The Finance Officer will manage day-to-day financial administrative activities in accordance with university financial controls. They will be a key member of the professional services team in a busy department providing guidance and advice in accordance with university regulations as well as being responsible for a wide range of financial processes. Responsibilities • Possess a detailed understanding of financial regulations and guidelines set out by the University and respond to enquiries, regularly providing advice on financial procedures and policies • Oversee and manage departmental purchasing and payment processes • Responsible for the preparation of invoices for payment, including coding and obtaining appropriate approvals • Process regular and ad-hoc invoices in the Oracle Financial system and resolve discrepancies when they occur • Oversee and manage transaction processing, such as purchase orders, payment requests, invoices, banking, expense claims, cheque requests, credit cards, travel advances, and petty cash. Undertake transaction processing as necessary, including entering journals in the University’s accounting system (Oracle Financials), and approve requisitions up to £1K. • Be responsible for the hierarchy of general ledger accounts, including setup and database maintenance for all accounts and Source of Funds codes • Oversee month-end reporting procedures to validate the department’s accounts, arranging corrections as necessary. • Review monthly VAT reports to ensure correct tax codes are used and resolve any issues. • Administer and monitor Scholarship payments in line with the annual payment schedule • Maintain various departmental financial records such as key deposits, assets and reserves • Responsible for assisting with the management the annual Departmental Staff Research Support and Student Support Funds • Contribute towards the development and implementation of departmental financial procedures • Maintain good working relationships with key suppliers and key contacts in the Social Science Division, University's central finance office and other academic departments and be proactive in resolving issues • Support the Finance Manager in preparing the annual budget and quarterly forecasts as well as year-end preparation and provide information as required. • Any other duties commensurate with the grade and responsibilities of the post as determined by the Head of Administration and Finance or their delegate (i.e. Finance Manager). Selection criteria Essential selection criteria • Educated to GCSE standard or equivalent • Strong numeracy skills and ability to work to a high level of accuracy with good attention to detail • Experience of Financial Administration • Strong IT skills, in particular familiarity with using an accounting system to extract data and ability to use Microsoft Excel to analyse and manipulate data • Able to organise own workload and work to deadlines • Experience of interpreting complex financial policies and translate them into day-to-day working practices • Excellent interpersonal and communication skills, in particular the ability to communicate complex financial information and financial regulations to people from non-finance backgrounds. • Strong team player with the ability to liaise with people at all levels and the willingness to participate in the overall work of a team beyond your specific duties Desirable selection criteria • Understanding or experience of financial systems (Oracle preferred) • Have taken or willing to pursue AAT or other equivalent accounting course • Experience of providing financial support in an educational setting (particularly in Higher Education) 2 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Social Policy and Intervention The Department of Social Policy and Intervention is a multidisciplinary, social science centre of excellence for research and teaching in comparative social policy and evidence-based social intervention and policy evaluation. In the UK-wide 2014 Research Excellence Framework (REF), it was the top scoring department in the country, across all subjects and universities, with 79 per cent of the Department’s research activity classified as ‘world leading’ (4*) with a further 14 per cent classed as ‘internationally excellent’ (3*). In the most recent QS World University Rankings by Subject (2019) the Department ranked third in Social Policy and Administration globally. The Department has undergone substantial transformation in recent years. This renewal includes the expansion of graduate teaching and supervision in policy evaluation and comparative social policy; significant expansion in research income; and the creation of new research groups and areas of research expertise. Most recently it has been awarded a Global Challenge Research Fund hub as lead institution in collaboration with UK and African institutions. The Department's teaching is largely devoted to graduate students. It offers Master’s degrees in Comparative Social Policy (CSP) and in Evidence-Based Social Intervention and Policy Evaluation (EBSIPE). Students may study for either a one-year MSc or a two-year MPhil. The Department also offers supervision for doctoral degrees in Social Policy or in Social Intervention and Policy Evaluation. The graduate intake is highly international with students drawn from the United Kingdom, EU member states, and many countries across the world. Research within the Department is largely organised under the auspices of two main research groups: • • The Centre for Evidence-Based Intervention (CEBI). The Oxford Institute of Social Policy (OISP). 3 More information about the Department as a whole can be found at www.spi.ox.ac.uk Social Sciences Division The University’s academic departments and faculties are organised into four large groups, known as Academic Divisions (Social Sciences, Mathematical, Physical and Life Sciences (MPLS), Medical Sciences, and Humanities). The academic divisions are responsible for academic oversight of the teaching and research of their constituent departments and faculties, for strategic and operational planning, and for personnel and resource management. From 1 January 2018 the Head of the Social Sciences Division will be Professor Sarah Whatmore, who will be a member of the University’s Council. The Social Sciences Division is a world-leading centre of research and education in the social sciences. The social sciences at Oxford are distinctive for both their depth and breadth, with activity spanning fourteen departments and faculties and one cross-divisional unit. (These are as follows: Law, the Saïd Business School, Economics, Politics and International Relations, the Blavatnik School of Government, the School of Anthropology and Museum Ethnography, International Development, Sociology, Social Policy and Intervention, the Oxford Internet Institute, Archaeology, the School of Interdisciplinary Area Studies, Education, the School of Geography and the Environment and the Oxford Martin School.) Interdisciplinary links within and beyond the university are strong, extending to the humanities, natural sciences, and medical sciences. Academic and research staff and research students are engaged in world-leading research that challenges current ideas and theories and is tackling some of the major challenges facing humanity, such as sustainable resource management, migration, governance, poverty and development, and justice. REF 2014 confirmed Oxford as the UK powerhouse for research in the social sciences, where Oxford accounted for more world-leading (4*) research than any other institution, across the social sciences units of assessment to which it made submissions. The division has an extensive portfolio of external funders and collaborators, with competitively awarded external research income exceeding £40million per year. Researchers in the division engage actively beyond academia and their research has influence in many spheres from innovation in public policymaking to practitioner communities such as law, business, education, social welfare and NGOs. The division also delivers an exceptional range of high quality educational programmes (undergraduate, postgraduate taught and postgraduate research), all of which are underpinned by the innovative research being undertaken by our academics. Programmes range from those at the interface of the natural sciences, through to professionally-oriented provision in areas such as business, law and education. The division is home to several of Oxford’s most widely recognised teaching programmes, such as Philosophy, Politics and Economics (PPE); the BCL; the MPhils in International Relations, in Economics, and in Development Studies; the MBA and EMBA; and the nationally regarded PGCE. For more information please visit: http://www.socsci.ox.ac.uk/ 4 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Help and support is available from: https://hrsystems.admin.ox.ac.uk/recruitment-support If you require any further assistance please email recruitment.support@admin.ox.ac.uk. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academicrelated posts. The University has adopted an EJRA of 30 September before the 69 th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to My Family Care, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 7
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