174766 Paediatrics Grants Manager Job Description
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Department of Paediatrics, Admin Team, Oxford Vaccine Group, Churchill Hospital, Oxford
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About the role We are seeking to appoint a Research Grants Manager to provide an outstanding professional service to manage the cradle-to-grave process of a portfolio of research grants for the Department of Paediatrics. This position offers an excellent opportunity to work alongside researchers at the leading edge of science at Oxford. You will report to the Senior Grant Manager but you will manage an assigned portfolio of Paediatrics research projects, ensuring that the needs of the academics and professional services, and the requirements of research funders, are met. You will benefit from being in an environment of specialists, supporting your own growth and development, with an opportunity to effect changes to processes which will ensure delivery of consistent, high quality, professional project support in research grant management. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. About the department The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. Please visit our website to find out more about the Department. Please be aware, the University has introduced a pensionable Oxford University Weighting of £1,500 a year (pro rata) for all staff on grades 1–10 of the main salary and grading structure which will be implemented in the September 2024 payroll and backdated to 1 August 2024. Please follow the link here for further information on the outcomes of the recent Pay & Conditions review. About you It is essential that you are educated to degree level or equivalent together with related experience ideally in the higher education sector or research environment. You will have a working knowledge of the major funding bodies, and of current issues affecting the research funding sector. You will have demonstrable skills in effective people management and the ability to support, develop and motivate staff. Additionally, you will have excellent numeracy skills, a high level of accuracy, and attention to detail. Prior experience of Oracle Financials software or other financial software is desirable. Application Process You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Jessica Bryan-Bentley, using the contact details below. Only online applications received before 12.00 midday on 02 September 2024 will be considered. Interviews will be held in Oxford on 11 September 2024. The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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**About the role** We are seeking to appoint a Research Grants Manager to provide an outstanding professional service to manage the cradle-to-grave process of a portfolio of research grants for the Department of Paediatrics. This position offers an excellent opportunity to work alongside researchers at the leading edge of science at Oxford. You will report to the Senior Grant Manager but you will manage an assigned portfolio of Paediatrics research projects, ensuring that the needs of the academics and professional services, and the requirements of research funders, are met. You will benefit from being in an environment of specialists, supporting your own growth and development, with an opportunity to effect changes to processes which will ensure delivery of consistent, high quality, professional project support in research grant management. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. **About the department** The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. Please visit our website to find out more about the Department. Please be aware, the University has introduced a pensionable Oxford University Weighting of £1,500 a year (pro rata) for all staff on grades 1–10 of the main salary and grading structure which will be implemented in the September 2024 payroll and backdated to 1 August 2024. Please follow the link here for further information on the outcomes of the recent Pay & Conditions review. **About you** It is essential that you are educated to degree level or equivalent together with related experience ideally in the higher education sector or research environment. You will have a working knowledge of the major funding bodies, and of current issues affecting the research funding sector. You will have demonstrable skills in effective people management and the ability to support, develop and motivate staff. Additionally, you will have excellent numeracy skills, a high level of accuracy, and attention to detail. Prior experience of Oracle Financials software or other financial software is desirable. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Jessica Bryan-Bentley, using the contact details below. **Only online applications received before 12.00 midday on 02 September 2024 will be considered. Interviews will be held in Oxford on 11 September 2024.** The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
Standard Grade 7: 36,024 - 44,263 with a discretionary range to £48,350 per annum (pro-rata)
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WTC Clinical Vaccinology and Tropical Medicine
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Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine
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_________________________________________________________________________ Job description and selection criteria Job title Research Grants Manager Division Medical Sciences Department Paediatrics Location Department of Paediatrics, Admin Team, Oxford Vaccine Group, Churchill Hospital, Oxford Grade and salary Grade 7: £36,024- £44,263 per annum (with a discretionary range to £48,350 per annum) Hours Full-time Contract type Permanent Reporting to Senior Grants Manager Vacancy reference 174766 Applications are to be made online, please see the advert for the closing date. Additional information This role meets the eligibility requirements for a Skilled Worker Certificate of Sponsorship under UK Visas and Immigration legislation, but eligibility will depend on the chosen candidate’s details so, if a visa is required, this will be determined once the selection has been completed. Therefore we welcome applications from international applicants who require a visa. The role The role of the Research Grants Manager is a key position within the Paediatrics Grants Team, reporting to the Senior Grant Manager. Our key objective is to provide an outstanding professional service to manage the cradle-to-grave process of research grants. This position offers an excellent opportunity to work alongside researchers at the leading edge of science. You will manage an assigned portfolio of Paediatrics research projects, ensuring that the needs of the academics and professional services, and the requirements of research funders, are met. You will have line management responsibility for a number of grant staff supporting the portfolio assigned to you, and you will be expected to work collaboratively with other colleagues across the University. You will support the Senior Grants Manager and the Head of Finance in growing and developing the Team ensuring delivery of consistent, high quality, professional project support. Responsibilities Management of the Research Awards Process (pre and post award) • • • • • • • Have overarching management responsibility for the administration of a portfolio of Paediatrics research grants, ensuring that applications and awards have the appropriate institutional approvals, and comply with funder terms and conditions and University policies, promoting a ‘right first-time’ culture. Oversee the provision of financial management for all awards in the allocated portfolio, ensuring that funder requirements, including audit requirements, are met. This will require you to work closely with the Paediatrics Head of Administration and Finance (HAF, the Paediatrics Head of Finance (HOF) and Grants, Project Managers, grant holders, and other professional services teams. Actively manage the administration that underpins collaborations with other institutions both in the UK and overseas, ensuring that if Paediatrics is the lead collaborator, mechanisms are in place to provide appropriate assurance for the University on activities and expenditure. Provide additional support as required to grant holders and the Paediatrics Head of Finance and Grants with large, complex research grants that are strategically important for the Department, including the timely coordination of planning meetings with key stakeholders where necessary. Assign tasks and delegate responsibilities to the Grants Team within your allocated portfolio. Proactively meet with any grant holders within the allocated portfolio, to address complex issues as they arise with a view to providing solutions to problems, while ensuring that the project remains compliant with funder terms and conditions (including robustness under audit scrutiny). Work closely with grant holders to ensure that expenditure is appropriately allocated to research projects and monitored in line with budgets, and in accordance with university policies and the funder terms and conditions. Department of Paediatrics, 174766, Research Grants Manager – Job Description 2 Internal and external communication • • • • Represent Paediatrics at meetings as requested by the Head of Finance (for example the Research and Innovation Support Network or RISN) to understand the broader research funding landscape. Attend regular and ad hoc grant management meetings as required, providing advice and query resolution for the grant holder, Paediatrics Head of Finance, or Research Services or Research Accounts. Escalate issues that require the involvement of the Head of Finance in a timely manner. Liaise with external funders, as required, and maintain an up-to-date knowledge of major funding bodies’ terms and conditions. Training and Development • • • Line manages the grants team to maintain an effective team structure, setting and monitoring objectives and overseeing the efficient allocation of resources. Foster a positive team culture, promoting core values and behaviours. Support the ongoing training of the Team. Deliver training of grant management to relevant staff, as requested. Information Management • • • • Implement processes and procedures within your team to ensure compliance with University, Divisional, and Departmental policies. Support the development of information management systems that meet the needs of the grant management team, grant holders, and University/funder reporting requirements. Ensure that up-to-date Standard Operating Procedures for research administrative processes are followed and that these are communicated to colleagues. Maintain the department’s information on any relevant in-house systems as required. Other responsibilities • • • Provide cover for colleagues as required. Support the Department’s Athena SWAN and EDI programmes as required. Work with other colleagues to foster a positive team culture, and model and promote core values and behaviours. Selection criteria Essential • • • • Educated to degree level or equivalent. Related experience, ideally in the higher education sector or research environment. Working knowledge of the major funding bodies, and of current issues affecting the research funding sector. A systematic, thorough, and well-organised approach to work with a proven ability to prioritise a heavy and varied workload and to keep track of a large volume of on-going projects. Department of Paediatrics, 174766, Research Grants Manager – Job Description 3 • • • • • • • Demonstrable skills in effective people management and the ability to support, develop, and motivate staff. Able to work independently with minimal/no supervision, but also a team player who works well within a team. A flexible and adaptable approach to work, with a demonstrable ability to diagnose problems and develop solutions, both independently and as part of a team-based approach. Excellent inter-personal skills, including the ability to use tact and discretion to build effective and cooperative working relationships with colleagues across a diverse range of seniority and expertise. Excellent numeracy skills and confidence in dealing with financial data with the ability to analyse and understand that data and present it effectively to others Excellent IT skills for creating and managing information, including experience in the use of the Microsoft Office Suite, particularly Word, PowerPoint and Excel, and the ability to learn new systems. High levels of accuracy and attention to detail when inputting data and providing information. Desirable • • • Experience of Oracle Financials software or other financial software. Experience of the University’s costing and pricing tool, X5. Experience of working with industry partners and collaborators Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Lone Working due to hybrid working Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: Department of Paediatrics, 174766, Research Grants Manager – Job Description 4 • A satisfactory basic Disclosure and Barring Service check due to working with highly sensitive data. • University security screening (e.g. identity checks) Department of Paediatrics, 174766, Research Grants Manager – Job Description 5 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. The University of Oxford has recently published their New Ways of Working framework to ensure professional service staff can continue to support the University’s academic mission whilst working on site or remotely. For more information, please visit https://hr.admin.ox.ac.uk/newways-of-working Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. Department of Paediatrics, 174766, Research Grants Manager – Job Description 6 For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a Gold Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics, 174766, Research Grants Manager – Job Description 7 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Department of Paediatrics, 174766, Research Grants Manager – Job Description 8 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Department of Paediatrics, 174766, Research Grants Manager – Job Description 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Department of Paediatrics, 174766, Research Grants Manager – Job Description 10
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