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**Pay Scale:** STANDARD GRADE 5 **Salary ( £)**: £28,759 - £33,966 per annum **Location:** Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford. **Contract type:** Fixed Term Contract for up to 18 months **Hours:** Full Time **About the role** Professor Simon Draper leads a vaccine development programme, with a strong focus on malaria, antibody immunology and clinical trials. The Draper Group clinical team, led by Dr Angela Minassian, is based at the Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, and is fully integrated with the laboratory research team based at the Department of Biochemistry. The group’s current website is here: https://draperlab.web.ox.ac.uk/. Applications are invited for a Clinical Trial Assistant to support Professor Simon Draper and the clinical lead Dr Angela Minassian in the running of the malaria vaccine research programme at the Department of Biochemistry. This is an ideal opportunity for an individual who is keen to develop their career in a fast-paced clinical trial/research group working at the cutting edge of translational vaccine research. The post holder will play a key role in the development, co-ordination and completion of a portfolio of clinical vaccine studies in Africa and the UK. The successful candidate will provide support to other members of the team and will contribute to clinical research studies operations. This is a full-time fixed-term post for up to 18 months in the first instance and is based at Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford. The actual starting salary offered will be based on qualifications and relevant skills acquired and will also be determined by the funding available. **What We Offer** Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work. **About you** You will have completed your education to A-Level (or equivalent) standard, ideally in scientific subjects and should have experience of working in an administrative role that requires excellent organisation skills and working to deadlines. They will be a team player, with excellent communication skills and will be comfortable working interactively with colleagues at all levels. Prior experience of clinical trials and working in a clinical/academic environment is desirable. **Application Process** Informal enquiries about this post can be addressed to: rachel.roberts@bioch.ox.ac.uk. Applicants who meet the essential selection criteria and require further information about this post are encouraged to make contact. You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. Only applications received before **12 noon** on **Monday 16th September 2024** can be considered with interviews for shortlisted candidates to be held as soon as possible thereafter. **Committed to equality and valuing diversity**
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Pay Scale: STANDARD GRADE 5 Salary (£): £28,759 - £33,966 per annum Location: Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford. Contract type: Fixed Term Contract for up to 18 months Hours: Full Time About the role Professor Simon Draper leads a vaccine development programme, with a strong focus on malaria, antibody immunology and clinical trials. The Draper Group clinical team, led by Dr Angela Minassian, is based at the Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, and is fully integrated with the laboratory research team based at the Department of Biochemistry. The group’s current website is here: https://draperlab.web.ox.ac.uk/. Applications are invited for a Clinical Trial Assistant to support Professor Simon Draper and the clinical lead Dr Angela Minassian in the running of the malaria vaccine research programme at the Department of Biochemistry. This is an ideal opportunity for an individual who is keen to develop their career in a fast-paced clinical trial/research group working at the cutting edge of translational vaccine research. The post holder will play a key role in the development, co-ordination and completion of a portfolio of clinical vaccine studies in Africa and the UK. The successful candidate will provide support to other members of the team and will contribute to clinical research studies operations. This is a full-time fixed-term post for up to 18 months in the first instance and is based at Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford. The actual starting salary offered will be based on qualifications and relevant skills acquired and will also be determined by the funding available. What We Offer Your happiness and wellbeing at work matters to us, so we offer a range of family friendly and financial benefits including: • An excellent contributory pension scheme • 38 days annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Membership to a variety of social and sports clubs • Discounted bus travel and Season Ticket travel loans The University also runs an enormous amount of social groups and sports clubs for those looking for more than just a great place to work. About you You will have completed your education to A-Level (or equivalent) standard, ideally in scientific subjects and should have experience of working in an administrative role that requires excellent organisation skills and working to deadlines. They will be a team player, with excellent communication skills and will be comfortable working interactively with colleagues at all levels. Prior experience of clinical trials and working in a clinical/academic environment is desirable. Application Process Informal enquiries about this post can be addressed to: rachel.roberts@bioch.ox.ac.uk. Applicants who meet the essential selection criteria and require further information about this post are encouraged to make contact. You will be required to upload a supporting statement, setting out how you meet the selection criteria, curriculum vitae and the names and contact details of two referees as part of your online application. Only applications received before 12 noon on Monday 16th September 2024 can be considered with interviews for shortlisted candidates to be held as soon as possible thereafter. Committed to equality and valuing diversity
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Summary Job title Clinical Trials Assistant Division Medical Sciences Department Department of Biochemistry Location Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Headington Oxford. Some liaison is also required with the Department of Biochemistry, South Parks Road, Oxford. Grade and salary Grade 5: £28,759 - £33,966 per annum Hours Full time (36.5 hours per week) Contract type Fixed Term Contract for up to 18 months in the first instance Reporting to Rachel Roberts Vacancy reference 174828 Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see below for details). Your application will not be processed if you do not include both documents. The role Professor Simon Draper leads a vaccine development programme, with a strong focus on malaria, antibody immunology and clinical trials. The Draper Group laboratory team is based at the Department of Biochemistry, forming part of a new hub for infectious disease and immunology research in the Dorothy Crowfoot Hodgkin Building and Kavli Institute for Nanoscience Discovery, with the clinical team, led by Dr Angela Minassian, based at the Centre for Clinical Vaccinology and Tropical Medicine at the Churchill Hospital. The group’s current website is here: https://draperlab.web.ox.ac.uk/. The research group has a strong translational focus, seeking to develop innovative and new concepts in vaccine or antibody-based design and delivery, and with full integration of the clinical and laboratory teams. Over the last 10 years we have translated nine vaccine candidates, including viral vectors, recombinant proteins-in-adjuvants and virus-like particles, into Phase I and II clinical trials in the UK and Africa. Over half of these trials include an experimental malaria challenge component, either with falciparum or vivax malaria parasites. The group has a strong record of attracting external grant funding, a strong publication record, and has expanded significantly in recent years. We have a diverse funding portfolio and strong links with industry and a variety of non-industrial / academic collaborators. We aim to foster scientific excellence within an open and free-thinking environment. The Draper group has a friendly and collaborative ethos, aiming to provide a supportive environment for all staff working in laboratory-, clinic- and office-based roles. The research group currently consists of approximately 28 members of staff including clinical research fellows, project managers, administrative staff, research scientists and students. The post holder will provide support in all aspects of trial management for a portfolio of Clinical Trials and/or Controlled Human Malaria Infection (CHMI) studies in the UK and Africa. As the Clinical Trials Assistant, you will have a role in the development, co-ordination and completion of clinical trials conducted. This is a key role within the Clinical Trials Research Team ensuring smooth and effective running of operations and providing dayto-day professional support. Previous experience in the clinical trials and good clinical practice (GCP) are also desirable for this position. Responsibilities  Work on clinical trial applications and amendments for various bodies and partners including the regulatory authorities and ethics committees. Ensure that full approvals are in place for all trials and sites, and that deadlines are met.  Create and improve key trial documents, ensuring their accuracy and clarity.  Communicate with a wide range of internal and external partners, including: clinical trial doctors, clinical research co-ordinators, laboratory staff and Finance, and external collaborators.  Schedule, prepare information for, and actively contribute to regular operational meetings and teleconferences. Record accurate minutes and distribute documents in a timely manner.  Create and manage trial master files and other trial related filing systems, some of which are complex in nature (for example core files, SAE tracking). Ensure their accuracy prior to trial monitoring and archiving.  Liaise regularly with other UK and international trial sites to ensure they are set up correctly, their Investigator Site Files are maintained, and training needs are addressed.  Registering and updating trial information on sites such as Clinicaltrials.gov  Use databases to enter and collate trial data for formal trial reports, and assist in database validation.  Provide financial administration support (processing invoices, raising purchase orders and payment request forms), liaising closely with the finance team.  Undertake general office duties including: stationery orders, mailing, copying, and document management.  Assist in all aspects of the team’s activities as appropriate, according to the principles of Good Clinical Practice (GCP) and the Clinical Trial Unit’s Standard Operating Procedures (SOPs).  Participate in and support the public engagement and widening access activities of the Department and the University. This is anticipated to be not more than 2 days per year. Selection criteria Essential selection criteria 1. Educated to an A-Level standard (or equivalent) 2. Excellent communication and interpersonal skills, with the ability to communicate confidently and effectively with people at all levels both in writing and verbally. 174828 Clinical Trials Assistant Gr 5 JD - Draper 2 3. Experience of working as part of a team 4. Ability to work independently, using initiative to solve problems and make decisions. 5. Proven administrative experience, ideally in the area of clinical trials, with excellent attention to detail, accuracy, and good numerical skills. 6. Excellent organisational skills. Previous experience of working effectively under pressure, with a demonstrable ability to prioritise and organise own diverse workload to meet competing deadlines. 7. Comprehensive working knowledge of computer software packages such as Microsoft Office and willingness to learn new skills and explore new technologies. 8. A responsible nature with a professional approach to work Desirable selection criteria 1. Previous experience working in a similar clinical/academic environment (training will be provided). 2. Understanding and previous experience of Good Clinical Practice and the regulations and guidelines applicable to clinical trials in the UK. 3. Further education qualification in a scientific field (ideally a biological science) or equivalent knowledge/experience. 4. Previous experience and knowledge of working with different databases, and producing basic management information reports and analyses. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. 174828 Clinical Trials Assistant Gr 5 JD - Draper 3 Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Biochemistry The Department of Biochemistry in Oxford was established in 1920 and is now one of the largest in Europe. Situated in an attractive area close to the University Parks and River Cherwell, the Department is housed in the University Science Area and is currently undergoing a major expansion programme centred on the recently completed and award-winning New Biochemistry Building. The Science Area includes the Radcliffe Science Library and the Natural History Museum, and is conveniently located for easy access to the town centre and colleges. The department includes research laboratories working in the areas of Cell Biology, Development and Genetics; Chromosomal and RNA Biology; Infection and Disease Processes; Microbiology and Systems Biology; and Structural Biology and Molecular Biophysics. It is particularly well equipped with an extensive computer network, all the basic hardware essential in today's research, together with an excellent range of state-of-the-art specialist equipment. For more information please visit: http://www.bioch.ox.ac.uk/ The University of Oxford is a member of the Athena SWAN Charter and holds an institutional Bronze Athena SWAN award. The Department of Biochemistry is strongly committed to equality and valuing diversity and we operate a flexible working policy for all staff. The Department holds a departmental Silver Athena SWAN award to recognise advancement of gender equality: representation, progression and success for all. Centre for Clinical Vaccinology and Tropical Medicine, Churchill Hospital, Oxford The clinical activities of the Draper Group are undertaken at the Centre for Clinical Vaccinology and Tropical Medicine (CCVTM) which is a purpose-built centre on the Churchill Hospital site. CCVTM is a multidisciplinary unit which houses physicians, nurses, clinical trial project managers and administrators from a number of other University of Oxford Research Groups, including the Oxford Vaccine Group. For more information see: https://www.ovg.ox.ac.uk/about/contact-us Medical Sciences Division The Medical Sciences Division is an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. It includes 15 clinical departments and 5 non-clinical departments. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.ox.ac.uk/divisions/medical_sciences.html How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. 174828 Clinical Trials Assistant Gr 5 JD - Draper 4 As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly, please email recruitment@bioch.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 174828 Clinical Trials Assistant Gr 5 JD - Draper 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/jobapplicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. The University’s Policy on Information Security Awareness The information security awareness training is compulsory for all University staff; and as part of our responsibility as a Department, ALL employees of the Department will be required to complete the online information security awareness module, which provides a combination of information, case studies and links to additional resources relating to information security. You will be expected to complete this course as part of your induction process, on your first day working in the Department of Biochemistry. This training will also need to be completed in order to successfully complete your probationary period. In order to ensure that we are compliant and up-to-date with the information security awareness training, we need to ensure that all staff members have completed the latest course, which may be accessed from the Information Security’s website by using the following link: https://www.infosec.ox.ac.uk/guidance-policy/training-and-awareness You will also be required to undertake this course on an annual basis, in order to satisfy the security awareness training requirements of the University’s Information Security Policy. 174828 Clinical Trials Assistant Gr 5 JD - Draper 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assuredeap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/supportresearchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 174828 Clinical Trials Assistant Gr 5 JD - Draper 7
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174828 Clinical Trials Assistant Gr 5 JD - Draper