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The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have an exciting opportunity to join the Joinery Service within the university’s Estates Services Division, as a Joinery Service Assistant. Estates Services is responsible for the management of Oxford’s 450 buildings, University Parks and Gardens, Wytham Woods and commercial, agriculture and residential land. Our values include being open, honest and fair, listening, and showing courtesy and respect to our staff. **What We Offer:** As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. **About the Role** The University Joinery Service Assistant is an interesting and varied role working alongside a dedicated team of craftsmen. The primary function of the post is to carry out general housekeeping duties across the Joinery Service work-space, rest area and external locations in accordance with instructions and guidelines from the Joinery Service Manager. To collaborate with and support the other Joinery Service team members in their day to day activities, which shall include but not be limited to manual lifting, attendance at the site of works and driving a university supplied motor vehicle. To support and collaborate with the staff of other Estates Services Division teams and sections as instructed by the Joinery Service Manager. Also, to support with basic joinery tasks, including basic decorating. **About You** This is an exciting opportunity for someone who is keen to work in a friendly, busy and supportive team and enjoys working on varied assignments with dedicated and professional colleagues. Successful candidates will possess inter-personal skills required to relate to a wide range of people, and be approachable. A positive “can do” attitude and flexibility of approach to daily work tasks is essential and the role requires a sound level of organisational and time management skills. Good communication skills and attention to detail are required. As a member of the University Joinery Service team, the role can involve contact with a wide range of people across the collegiate university and therefore the post holder should demonstrate a professional work ethic and attitude, with a keen focus on excellent customer service. **How to Apply:** To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received before **12 pm** on **Thursday 19 September 2024** can be considered. Interviews will hold in the week commencing **23 September 2024.** Don't miss this chance to be part of our dedicated team!
Job Description _________________________________________________________________________ Summary Job title Joinery Service Assistant Division University Administration and Services Department Estates Services – FM Support Services Location Any FM managed building Grade and salary Grade 3: £23,706 - £25,138 per annum Hours Full time Contract type Variable hours Reporting to Joinery Manager Vacancy reference 174989 The role The University Joiners are a specialist team who support all high-level carpentry and joinery work within the University as well as colleges. The team consists of 6 staff and one apprentice who work both in the workshop based at the Malthouse as well as across the University when required. As members of the Guild of Master-craftsmen, the University Joiners operate at a very high level and are expected to complete complex repairs and construction of furniture and elements of buildings utilising power machinery and hand tools. This work will take place at the Joinery workshop as well as onsite where the joinery assistant will be expected to work with limited supervision within the discussed guidelines in which the allocated task will take place. While working, the Joinery assistant will be expected to interact with stakeholders when required including building managers and other building users when necessary. They are also expected to adhere to all Health and safety practices and regulations while working. There will be times when working outside will be required as some repairs or installations will be external building elements. The University Joinery team work on some of the most prestigious buildings within the University of Oxford Estate including listed buildings where Joiners are expected to collaborate and work with other teams and sections from Estates Services as well as external contractors. Responsibilities • • • • The Joinery Assistant will have the following responsibilities: To carry out general housekeeping duties across the Joinery Service work-space, rest area and external locations in accordance with instructions and guidelines from the Joinery Service Manager. To collaborate with and support the other Joinery Service team members in their day-to-day activities, which shall include but not be limited to manual lifting, attendance at the site of works and driving a university supplied motor vehicle. To work in a friendly, busy and supportive team and working on multiple projects with varying • • • responsibilities. To support and collaborate with the staff of other Estates Services Division teams and sections as instructed by the Joinery Service Manager. To support with basic joinery tasks, including basic decorating. Other reasonable duties to enable FM to deliver its service levels. Selection criteria Essential selection criteria • • • • • • To be able to work as part of a team To be approachable with a positive attitude, be organised and have attention to detail Have some record of dealing with basic joinery tasks, including basic decorating Ability to maintain and manage their own workload with limited input including as appropriate, record keeping Experience of customer service with client management Full UK driving licence Desirable selection criteria • Work experience in Joinery/Carpentry . Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. If you have previously worked for the University we will also verify key information such as your dates of employment and reason for leaving your previous role with the department/unit where you worked. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment https://www.jobs.ox.ac.uk/pre-employment-checks screening procedures at: Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Occasional manual handling 174989 Joinery Service Assistant - JD 2 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Facilities Management at the University of Oxford Standing regulations in the form of ‘The Estates Regulations’ are issued by the Building and Estates Sub Committee (BESC) under the authority of Council, which apply to all University buildings within the functional estate. The Estates regulations divide the responsibilities for maintaining University buildings between BESC (delivered by the Estates Services) and the occupying department. This is embedded as common practice within the University. OUES deliver, in general ‘Hard FM’ services and are responsible for Mechanical, Electrical and structural disciplines. ‘Soft’ services’, day to day maintenance, Health and Safety and management of departmental specific equipment are a departmental responsibility. The departmental responsibilities are the services OUES FM provide and are the remit for this post. OUES Facilities Management – Background The Estates Services has a growing responsibility for Facilities Management (FM) throughout the University’s estate. Historically, FM has been largely organised locally, by occupying departments. The benefits of a professional approach to FM are now more widely recognised, however significant opportunities still remain. The Estates Services currently have responsibility for the provision of the FM function for approx. 20% (120,000 sqm) of the current functional estate. This has increased year on year as departments recognise the benefits of a professional FM service and of their existing FM managers becoming part of a broader FM team. The centrally managed FM function has been restructured to allow this service to continue to grow and to maximise opportunities for efficiencies and sharing of resource. For more information please visit www.admin.ox.ac.uk/estates/facilitiesmanagement 174989 Joinery Service Assistant - JD 3 Estates Services Estates Services is responsible for the management and strategic development of the University’s functional and commercial estate, comprising 440 buildings, and associated infrastructure. The University’s functional buildings include specialist research buildings, teaching laboratories and lecture halls, sports facilities, libraries and museums, administrative and ceremonial buildings. Commercial properties include graduate accommodation, office space, warehouses and agricultural land and property. The day-to-day responsibilities of Estates Services include managing the capital building programme, aimed at delivering world class new buildings; repairs and maintenance, including upkeep of some of the finest buildings in the city; facilities management for a number of University buildings; the provision of central services such as mail room services; maintaining a safe and secure physical environment; the allocation of space for departmental use; property acquisitions, disposals and leases; accommodation for graduate students at eight sites, as well as housing for key staff; conserving Wytham Woods and University Parks, and managing gardens and landscapes across the estate; carbon reduction strategies across the University and helping staff and students to make sustainable workplace and travel choices. For more information please visit: http://www.admin.ox.ac.uk/estates University Administration and Services University Administration and Services (UAS) is the collective term for the central administrative departments of the University. UAS comprises structures to: Support the University’s core academic purposes of teaching, learning and research; Ensure the University can meet the requirements of government, funding bodies and other external agencies; and Facilitate the attainment of the objectives set out in the University’s Strategic Plan. 174989 Joinery Service Assistant - JD 4 How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitmentsupport-faqs Non-technical questions about this job should be addressed to the recruiting department directly uashr@admin.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. 174989 Joinery Service Assistant - JD 5 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacypolicy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82 of 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 174989 Joinery Service Assistant - JD 6 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, flexible working options, travel discounts including salary sacrifice schemes for bicycles and electric cars and other discounts. Staff can access a huge range of personal and professional development opportunities. See https://hr.admin.ox.ac.uk/staff-benefits Employee Assistance Programme As part of our wellbeing offering staff get free access to Health Assured, a confidential employee assistance programme, available 24/7 for 365 days a year. Find out more https://staff.admin.ox.ac.uk/health-assured-eap University Club and sports facilities Membership of the University Club is free for University staff. It offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependants. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits We are a family-friendly employer with one of the most generous family leave schemes in the Higher Education sector. Our Childcare Services team provides guidance and support on childcare provision, and offers a range of high quality childcare options at affordable prices for staff. In addition to 5 University nurseries, we partner with a number of local providers to offer in excess of 450 full time nursery places to our staff. Eligible parents are able to pay for childcare through salary sacrifice, further reducing costs. See https://childcare.admin.ox.ac.uk/. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities for dependants of all types. See https://hr.admin.ox.ac.uk/my-family-care ildcare Supporting disability and health-related issues (inc menopause) We are committed to supporting members of staff with disabilities or long-term health conditions, including those experiencing negative effects of menopause. Information about the University’s Staff Disability Advisor, is at https://edu.admin.ox.ac.uk/disability-support. For information about how we support those going through menopause see https://hr.admin.ox.ac.uk/menopause-guidance Staff networks The University has a number of staff networks including for research staff, BME staff, LGBT+ staff, disabled staff network and those going through menopause. Find out more at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Research staff The Researcher Hub supports all researchers on fixed-term contracts. They aim to help you settle in comfortably, make connections, grow as a person, extend your research expertise and approach your next career step with confidence. Find out more https://www.ox.ac.uk/research/support-researchers/researcher-hub Oxford’s Research Staff Society is a collective voice for our researchers. They also organise social and professional networking activities for researchers. Find out more https://www.ox.ac.uk/research/supportresearchers/connecting-other-researchers/oxford-research-staff-society 174989 Joinery Service Assistant - JD 7
The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic. We have an exciting opportunity to join the Joinery Service within the university’s Estates Services Division, as a Joinery Service Assistant. Estates Services is responsible for the management of Oxford’s 450 buildings, University Parks and Gardens, Wytham Woods and commercial, agriculture and residential land. Our values include being open, honest and fair, listening, and showing courtesy and respect to our staff. What We Offer: As an employer, we value the well-being and development of all our employees. We offer a comprehensive range of benefits, including: • 30 days of annual leave (excluding public holidays) • Personal and professional development opportunities • Supportive childcare services for working parents and guardians • Generous family leave for pregnancy, adoption, paternity, and shared parental leave • Excellent contributory pension scheme for your financial future • Salary sacrifice scheme for additional savings • Subsidised sports centre membership to promote well-being • Cycle loan scheme to encourage sustainable commuting • Discounted bus and transit travel In addition, you will have access to a vibrant community with social groups and sports clubs, fostering an inclusive atmosphere. About the Role The University Joinery Service Assistant is an interesting and varied role working alongside a dedicated team of craftsmen. The primary function of the post is to carry out general housekeeping duties across the Joinery Service work-space, rest area and external locations in accordance with instructions and guidelines from the Joinery Service Manager. To collaborate with and support the other Joinery Service team members in their day to day activities, which shall include but not be limited to manual lifting, attendance at the site of works and driving a university supplied motor vehicle. To support and collaborate with the staff of other Estates Services Division teams and sections as instructed by the Joinery Service Manager. Also, to support with basic joinery tasks, including basic decorating. About You This is an exciting opportunity for someone who is keen to work in a friendly, busy and supportive team and enjoys working on varied assignments with dedicated and professional colleagues. Successful candidates will possess inter-personal skills required to relate to a wide range of people, and be approachable. A positive “can do” attitude and flexibility of approach to daily work tasks is essential and the role requires a sound level of organisational and time management skills. Good communication skills and attention to detail are required. As a member of the University Joinery Service team, the role can involve contact with a wide range of people across the collegiate university and therefore the post holder should demonstrate a professional work ethic and attitude, with a keen focus on excellent customer service. How to Apply: To apply for this position, please submit the following documents as part of your online application: • Covering letter/supporting statement • Curriculum vitae (CV) • Contact details of two referees (only contacted if you are successful) Only applications received before 12 pm on Thursday 19 September 2024 can be considered. Interviews will hold in the week commencing 23 September 2024. Don't miss this chance to be part of our dedicated team!
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