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Job description Job title MBRRACE-UK Data Assistant Division Medical Sciences Division Department Oxford Population Health (Nuffield Department of Population Health, University of Oxford) Location Old Road Campus, Headington, Oxford, OX3 7LF Grade and salary Grade 2: £24,181 – £25,200 per annum (including Oxford University Weighting allowance) Hours Full time (36.5 hours per week); part-time considered at a minimum of 80% FTE Contract type Fixed-term (12 months) Reporting to MBRRACE-UK Maternal Programme Manager Vacancy reference 175095 MBRRACE-UK Data Assistant JD – September 24 1 About Oxford Population Health Oxford Population Health (the Nuffield Department of Population Health) provides an excellent environment for multi-disciplinary research and teaching and for professional and support staff. We work together to answer some of the most important questions about the causes, prevention and treatment of disease. The Department has over 1000 staff, students and academic visitors working in a number of world-renowned population health research groups, including the Clinical Trial Service Unit and Epidemiological Studies Unit (CTSU), the Cancer Epidemiology Unit (CEU), the National Perinatal Epidemiology Unit (NPEU) and other groups working on public health, health economics, ethics and health record linkage. It is also a key partner in the Oxford University Big Data Institute. In the 2021 Research Excellence Framework (REF), 96% of the research submitted to Unit of Assessment 2: Public Health, Health Services and Primary Care, was ranked either 4* (world-leading in terms of originality, significance and rigour) or 3* (internationally excellent in terms of originality, significance and rigour). This comprised research from Oxford Population Health and research from the Nuffield Department of Primary Care Health Sciences. We scored particularly well for having an environment that is conducive to producing research of world-leading quality and enabling outstanding impact, in terms of its vitality and sustainability. In addition to its research activities, the Department is home to the MSc in Global Health Science and Epidemiology, the MSc in Clinical Trials, and a variety of short courses. Students also come to undertake research for DPhil degrees. Teaching is provided for undergraduates reading for Medicine and for public health doctors in specialist training. Our visual identity and brand name – Oxford Population Health – were introduced in 2021 to demonstrate our particular focus on population health science and our bold approach to preventing avoidable suffering and death around the world. For more information, please visit the Oxford Population Health website. About the Medical Sciences Division The Medical Sciences Division is an internationally recognised centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information, please visit the Medical Sciences Division website. MBRRACE-UK Data Assistant JD – September 24 2 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit the Oxford University website. National Perinatal Epidemiology Unit The NPEU is an internationally recognised, multi-disciplinary research unit based within the Nuffield Department of Population Health at the University of Oxford, Old Road Campus in Headington, Oxford. The Unit undertakes research about pregnancy, childbirth and newborn babies. This is reflected in the backgrounds of the people working in the Unit (obstetrics, midwifery, paediatrics, epidemiology, social science, economics, statistics, programming, plus administrative and clerical staff). Funding is provided by grants from a variety of sources including the Department of Health Policy Research Programme, the National Institute for Health Research (NIHR), other funding agencies and medical research charities. For more information please visit: http://www.npeu.ox.ac.uk/ The role The Maternal, Newborn and Infant Clinical Outcome Review Programme (MNI-CORP), commissioned by the Healthcare Quality Improvement Partnership, is run by MBRRACEUK. MBRRACE-UK is a collaboration led by the National Perinatal Epidemiology Unit at the University of Oxford involving researchers from the Universities of Leicester and Birmingham, Bradford Teaching Hospitals NHS Foundation Trust, Newcastle upon Tyne Hospitals NHS Foundation Trust and the stillbirth and neonatal death charity Sands. The MNI-CORP programme, which MBRRACE-UK has been commissioned to run involves: MBRRACE-UK Data Assistant JD – September 24 3  Surveillance of maternal deaths and confidential enquiries into all maternal deaths (defined as women who die during pregnancy or up to one year after the end of the pregnancy regardless of how the pregnancy ends)  Confidential enquiries into serious maternal illness  Surveillance of all stillbirths and neonatal deaths (babies who die up to 28 days after birth)  Confidential enquiries into stillbirths, neonatal deaths and serious infant illness The purpose of these activities is to identify where improvements in maternity and neonatal care can be made and to produce recommendations about how these improvements can be implemented. Dissemination of the findings and recommendations is a key activity and we use a number of routes for dissemination that primarily start with the findings being summarised in reports. Each year up to three reports are produced and launched at a series of high profile national meetings. We produce lay versions of our reports and also make extensive use of our website (https://www.npeu.ox.ac.uk/mbrrace-uk) and twitter account in the dissemination and would like to explore further dissemination ideas. The role of MBRRACE-UK Data Assistant is to assist the MBRRACE-UK team in the day-today running of the data collection systems within the NPEU and MBRRACE-UK Standard Operating Procedures (SOPs). Responsibilities  Accurate data entry of notifications of cases onto specifically designed databases.  Preparation of case notes and local case reviews required for the MBRRACE-UK case assessment process in timely manner. This will mostly involve reading, ordering and redacting clinical notes according to the MBRRACE-UK SOPs  Contact and liaise with NHS clinicians to request local clinician reports (LCRs)  Maintaining multiple existing filing systems so that medical records can be located  Work with discretion and in line with confidentiality requirements We anticipate that this will be an interesting and varied job. However, the central focus of the project relates to the care of mothers and babies who die. This will involve reading, ordering and redacting clinical notes of mothers and babies who die and the post holder will to be involved in discussing information of this nature which can on occasion be very distressing. The post holder will be dealing with detailed clinical information about specific individuals and as such must work with discretion and complete confidentiality. The above list is not exhaustive and the role-holder is required to undertake such duties as may reasonably be requested within the scope of the post. All staff are required to act in a professional, cooperative and flexible manner, in line with the requirements of the post. Selection criteria Essential   Computer literate, including familiarity with the internet, and proficient in the use of Microsoft Word and Excel Willingness to adhere to principles of working with confidential data MBRRACE-UK Data Assistant JD – September 24 4       Excellent communication skills Accuracy and attention to detail Ability to work independently and as part of a team Ability to recognise issues, problem-solve, and refer issues appropriately Good organisational skills and the ability to prioritise workloads Flexible and adaptable approach to work Desirable     Experience of data entry Knowledge of medical terminology Experience of working in medical research Experience of working with databases Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures. How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). Please upload your CV and supporting statement as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. MBRRACE-UK Data Assistant JD – September 24 5 Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of illhealth/disability. Priority candidates are issued with a redeployment letter by their employing departments. If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Help and support is available from the HR Systems Recruitment support webpage. If you require any further assistance please email the Recruitment Support team. To return to the online application at any stage, please go to the University’s recruitment website. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants. The University’s Policy on Data Protection is available on the University’s Compliance webpages. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. The University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained on the HR Support webpages. For existing employees, any employment beyond the retirement age is subject to approval through the procedures. There is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity MBRRACE-UK Data Assistant JD – September 24 6 Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. MBRRACE-UK Data Assistant JD – September 24 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see the Childcare Services webpages. Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see the Disability Support webpages. Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information on the Equality and Diversity at Oxford webpages. The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. 8
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Nuffield Department of Population Health
Oxford Population Health (Nuffield Department of Population Health) is home to world-renowned population health research groups and provides an excellent environment for multi-disciplinary research and teaching. The National Perinatal Epidemiology Unit (NPEU) is an internationally recognised, multi-disciplinary research unit based within the Nuffield Department of Population Health (NDPH) at the University of Oxford, Old Road Campus in Headington, Oxford. The unit undertakes research about pregnancy, childbirth and new-born babies. We are seeking a Data Assistant with relevant administration experience to assist the MBRRACE-UK Maternal Programme Manager and Team to identify where improvements in maternity and neonatal care can be made and to produce recommendations about how these improvements can be implemented. You will be responsible for accurate data entry onto specifically designed databases as well as preparing case notes and local case reviews, working with discretion and complete confidentiality. To be considered for this post you will be computer literate with excellent communication skills and a high level of attention to detail. The position is full time (part time considered) at a minimum of 80% FTE and fixed term for 12 months. The closing date for applications is noon on 16 October 2024. You will be required to upload a CV and a cover letter as part of your online application. The cover letter should clearly describe how you meet each of the selection criteria listed in the job description.
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Oxford Population Health (Nuffield Department of Population Health, University of Oxford), Old Road Campus, Headington, Oxford
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