NTriples description of Collections Manager, HCR
Grade 6*: starting from £33,832 per annum (pro rata)
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**About the role** The Heberden Coin Room is a department of the Ashmolean Museum, in the University of Oxford. With c. 300,000 coins of all periods and all countries and collections of medals, tokens, and paper money, it represents one of the leading international coin cabinets (see: https://www.ashmolean.org/heberden- coin-room ) Reporting to the Keeper/Deputy Keeper, you will be responsible for ensuring that the Coin Study, Coin Store and displays are secure, tidy, clean, well- organised, fully equipped and maintained on a regular basis. You will also develop and maintain collections management, reporting and volunteering systems, operational procedures and documentation standards, and looking after the departmental off-site storage and archives. The department has not had a Collections Manager in recent years. The role involves occasional lone working and heavy lifting. Manual handling training will be provided. This is a permanent, part-time post, working onsite 18.75 hours (0.5 FTE) per week. Due to the nature of this post, the successful candidate will be required to undertake a Basic Disclosure and Barring Service check. **About You** You will be familiar with handling, storing and documenting museum objects according to best practice. You have excellent general IT skills and are familiar with collections management systems. You are able to develop and maintain departmental systems and can train your colleagues in their use. You have an interest in working with numismatic, archaeological or historical collections. **What We Offer** As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days of annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits **Diversity** Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. **How to apply** You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Volker Heuchert, Deputy Keeper of the Heberden Coin Room and Curator of Greek and Roman Provincial coins, who can be contacted with enquiries relating to the role (volker.heuchert@ashmus.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST) on **Friday 27 September 2024** can be considered. Interviews are expected to take place on the **23rd - 24th October 2024.** *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 6 salary scale.
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Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH
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Job description and selection criteria Job title Collections Manager, Heberden Coin Room Division Gardens, Libraries and Museums (GLAM) Department Ashmolean Museum Location Ashmolean Museum, Beaumont Street, Oxford, OX1 2PH Grade and salary Grade 6*: starting from £33,832 per annum (pro rata) Hours Part time (18.75 hours / 0.5 FTE) Contract type Permanent Reporting to Volker Heuchert, Deputy Keeper of the Heberden Coin Room Vacancy reference 175316 *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 6 salary scale. Additional information You are required to submit a CV and a supporting statement with your application, outlining how you meet each of the selection criteria for the role (see the ‘How to Apply’ section for further details). Please contact the recruitment team if you require the job description in an alternative format. Closing date 12.00 midday BST Friday 27 September 2024 Job description Overview of the role The post is new. The Heberden Coin Room has not had a collections manager in recent years. Reporting to the Keeper/Deputy Keeper, the post-holder will be responsible for ensuring that the Coin Study, Coin Store and displays are secure, tidy, clean, well-organised, fully equipped and maintained on a regular basis. He/she will also develop and maintain collections management, reporting and volunteering systems, operational procedures and documentation standards, and looking after the departmental off-site storage and archives. Responsibilities • Ensure that the Coin Study and Store are secure, tidy, clean, well-organised and equipped. • Oversee and keep track of regular maintenance and monitoring tasks in the Coin Store and the Money Gallery. • Manage the coin collection in collaboration with the curators. Administer any departmental off-site storage and collections (no numismatic collections are off-site but archives and furniture are). • Develop and maintain collections management systems and operational procedures; train Coin Room staff in their use. Serve as departmental administrator for the Ashmolean’s Collections Management System (CMS), Digital Assets Management Software (DAMS) and the HCR WebApp (https://hcr.ashmus.ox.ac.uk/). • Liaise with Security, Picture Library, the Photo Studio, Facilities, the Conservation Department, Documentation, the Registrars and other departments to ensure best practice. • Ensure that Museum and departmental documentation standards are adhered to and assist in their development. • When required, oversee the departmental system for volunteers; act as one of the departmental administrators for BetterImpact. • Manage the numismatic displays within the museum including object monitoring, conservation and object retrieval for visitors; assist curators in the organization, mounting and dismantling of exhibitions, as requested by the Keeper/Deputy Keeper. • Co-ordinate loans, acquisitions, photographic orders, teaching requests and visits that involve objects from more than one curatorial area. • Assist curatorial staff with the invigilation of visitors, as requested by the Keeper/Deputy Keeper. • Attend relevant departmental, museum and GLAM meetings and committees. • Contribute to the maintenance of the departmental websites (External: Ashmolean official webpage & WebApp; Internal: Ark). • Act as a courier for UK and international loans when required. Other duties • Provide content for reports and performance indicators. • Undertake any necessary training identified. Page 2 of 9 • Comply with health and safety regulations, act as the departmental Health and Safety Officer and maintain the Department’s risk assessments. • Comply with the policies and procedures set out in the Handbook for University Support Staff/Academic Related Staff. • Any other duties that may be required from time to time commensurate with the grade of the job The Ashmolean Museum reserves the right to make reasonable amendments to the job description in consultation with the post-holder at any time. The Heberden Coin Room The Heberden Coin Room is a department of the Ashmolean Museum, in the University of Oxford. The Coin Room aims to hold collections of coins of all periods and all countries, and also collections of medals, tokens, and paper money. Housing c. 300,000 objects, it is one of the leading international coin cabinets. Particular strengths are the fields of Greek, Roman, Celtic, Byzantine, Medieval, Islamic, Indian, and Chinese coinages. It organizes permanent and temporary exhibitions and contributes to the Museum’s Education programmes. The Museum currently includes a popular and accessible Money Gallery, numismatic displays in twenty-five other galleries, and an elegant Coin Study Room for academics, students, and members of the public. The Department contributes enthusiastically to a wide variety of access initiatives. In addition to its curatorial role, the Coin Room is a leading international centre for teaching and research in numismatics and monetary history. Curators currently supervise research degrees and teach courses for those undertaking masters degrees under Classics, Byzantine Studies, Oriental Studies, History, and Archaeology, and the undergraduate degree in Classical Archaeology and Ancient History. They also support the teaching of numismatics in other universities and run a Visiting Scholar Programme. For more information please visit: https://www.ashmolean.org/heberden-coin-room Selection criteria Essential selection criteria • University-level qualification in Numismatics, Museum Studies, or a related discipline; • Knowledge of systems and best practice regarding collections handling, storage, care, conservation, documentation and security; • Excellent general IT skills (particularly Microsoft 365, including Word, Excel, Outlook and Teams), experience of using collections management databases; • Pragmatic, adaptable and flexible attitude; • Ability to organise assigned workloads, to high standards and tight deadlines, without close supervision, and to take initiative where appropriate; • Ability to work well with others; • Ability to communicate effectively in both written and spoken English; • Absolute integrity required for working unsupervised with the collection; • Willingness to undertake relevant training and personal development to maintain and improve skills and knowledge in accordance with advances in the field. Page 3 of 9 Desirable selection criteria • Demonstrable interest in working with numismatic, archaeological or historical collections • Experience of working in a museum or similar cultural heritage institution • Experience of using the MuseumPlus database and/or the Heberden Coin Room WebApp Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Lone Working • Occasional manual handling Additional security pre-employment checks • A satisfactory basic Disclosure and Barring Service check due to working unsupervised with valuable objects. Page 4 of 9 The Ashmolean Museum Who we are: Open since 1683, we are the University of Oxford’s Museum of art and archaeology. Situated in the heart of the city, we are an iconic cultural destination open to everyone every day. With c.900,000 visitors a year (pre-Covid), we are the most visited university museum in the world. What we do: We preserve and share our collections and knowledge to promote research, learning and enjoyment. Why we do what we do: To illuminate our shared humanity. We have three strategic pillars: Collections: We care for, develop, and widen access to our collections. Research and Teaching: We enable, lead and deliver world-class research and teaching. Audiences: We provide engaging and inspiring experiences for increasingly diverse audiences. In the next five years, we have five enabling priorities: 1. To support, develop and inspire our teams; 2. To promote equity and value diversity in all that we do; 3. To ensure we have the resources to deliver our work; 4. To work towards our commitment to achieve net zero carbon by 2035. Our environmental responsibility will inform our actions; 5. To ensure we have a building and infrastructure fit for purpose and our future. For more information visit https://www.ashmolean.org/ Page 5 of 9 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. The Ashmolean Museum We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation Gardens, Libraries and Museums (GLAM) The Gardens, Libraries and Museums (GLAM) group includes the providers of the major academic services to the divisions, and also departments with responsibilities including, but extending beyond, the immediate teaching and research needs of the University. The collections embodied within these departments are an essential part of the University’s wider nature and mission. They are part of its heritage as the country’s oldest University and now form a resource of national and international importance for teaching, research and cultural life; they also make a major contribution to the University’s outreach and access missions. For more information please visit: https://www.glam.ox.ac.uk/home Page 6 of 9 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants). All applications must be received by midday UK time on the closing date stated in the online advertisement. Supporting Statement Please note that if you do not upload a completed supporting statement and a CV, we will be unable to consider your application for this role. The inclusion of the supporting statement and CV is a mandatory step in the online application process. All applications must be received by 12:00 midday UK time on the closing date stated in the online advertisement. References Please give the details of two people who have agreed to provide a reference for you. If you have previously been employed, your referees should be people who have managed you for a considerable period, and at least one of them should be your formal line manager in your most recent job. Otherwise, they may be people who have supervised you in a recent college, school, or voluntary experience. It is helpful if you can tell us briefly how each referee knows you (e.g. ‘line manager’, ‘college tutor’). Your referees should not be related to you. Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; and of any disciplinary processes which are still considered ‘live’. We will only take up references at offer stage. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). Page 7 of 9 If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly on recruitment@glam.ox.ac.uk To return to the online application at any stage, please go to: www.recruit.ox.ac.uk Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/dataprotection-policy The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Photographs: Copyright Ashmolean Museum, University of Oxford Page 8 of 9 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/ Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk Page 9 of 9
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Job Description and Selection Criteria - HCR Collections Manager.pdf
About the role The Heberden Coin Room is a department of the Ashmolean Museum, in the University of Oxford. With c. 300,000 coins of all periods and all countries and collections of medals, tokens, and paper money, it represents one of the leading international coin cabinets (see: https://www.ashmolean.org/heberden-coin-room ) Reporting to the Keeper/Deputy Keeper, you will be responsible for ensuring that the Coin Study, Coin Store and displays are secure, tidy, clean, well-organised, fully equipped and maintained on a regular basis. You will also develop and maintain collections management, reporting and volunteering systems, operational procedures and documentation standards, and looking after the departmental off-site storage and archives. The department has not had a Collections Manager in recent years. The role involves occasional lone working and heavy lifting. Manual handling training will be provided. This is a permanent, part-time post, working onsite 18.75 hours (0.5 FTE) per week. Due to the nature of this post, the successful candidate will be required to undertake a Basic Disclosure and Barring Service check. About You You will be familiar with handling, storing and documenting museum objects according to best practice. You have excellent general IT skills and are familiar with collections management systems. You are able to develop and maintain departmental systems and can train your colleagues in their use. You have an interest in working with numismatic, archaeological or historical collections. What We Offer As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including: • An excellent contributory pension scheme • 38 days of annual leave • A comprehensive range of childcare services • Family leave schemes • Cycle loan scheme • Discounted bus travel and Season Ticket travel loans More information is available at https://hr.admin.ox.ac.uk/staff-benefits Diversity Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave. How to apply You will be required to upload your CV and a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs alone will not be considered. We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. The Chair of this recruitment panel will be Volker Heuchert, Deputy Keeper of the Heberden Coin Room and Curator of Greek and Roman Provincial coins, who can be contacted with enquiries relating to the role (volker.heuchert@ashmus.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk). Only applications received online by 12.00 midday (BST) on Friday 27 September 2024 can be considered. Interviews are expected to take place on the 23rd - 24th October 2024. *An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford’s grade 6 salary scale.
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