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Department of Politics and International Relations (DPIR)
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Department of Politics and International Relations (DPIR), Manor Road Building, Manor Road, Oxford, OX1 3UQ
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About the role This is an exciting opportunity for a Programme Coordinator to join one of the largest politics and international relations departments in the world. DPIR is a stimulating work environment, where our influential research plays a key role in tackling some of the central issues of today and of the future, examining how everyday governments and political systems impact our lives, shaping political economy, culture, conflict, legal rights and more on a global, national and local level. The Programme Coordinator will join a dynamic and growing team – Programme for Global Leadership – committed to shaping the next generation of wise thinkers and good leaders. The programme builds on the work of the Oxford Character Project, which has been driving interdisciplinary research and delivering award-winning educational programmes in Oxford since 2014. As Programme Coordinator, you will play a pivotal role in organising world-class character and leadership development programmes at the University and in partnership with other organisations. Working closely with the Programme Manager and external partners, you will be at the heart of coordinating initiatives that engage with renowned leaders and help young students become the leaders they want to be. This position is full-time and fixed-term for 12 months. About you You will have the proven ability to work independently under pressure, meet deadlines, and prioritise competing responsibilities in a professional manner while maintaining a positive attitude towards the project and its stakeholders. As well as having previous experience in delivering events, excellent project management skills to deliver small events and assist with large events for stakeholders with a high level of attention to detail. An interest in understanding and promoting character and leadership education with proven ability to learn quickly is essential. In addition, excellent communication skills as well as excellent interpersonal skills to communicate with a wide range of people from different backgrounds are essential. How to apply Applications for this vacancy are to be made online. You will be required to upload a CV and supporting statement and details of two referees as part of your online application. Please quote reference 175381 on all correspondence. Only applications received before midday (UK time) on 11 November 2024 can be considered. Interviews will be held as soon as possible thereafter. Informal enquiries about this role can be addressed to Anjali Sarker (anjali.sarker@politics.ox.ac.uk).
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Job Description Job title Programme Coordinator Division Social Sciences Department Politics and International Relations Location Manor Road Building, Manor Road, Oxford, OX1 3UQ Grade and salary Grade 6: £33,832 - £39,705 per annum, pro rata Hours Full time Contract type Fixed-term for 12 months Reporting to Programme Director Vacancy reference 175381 Additional information Closing date: midday (UK time) on Monday 11 November 2024. Interviews will be held as soon as possible thereafter. The role The Programme Coordinator will work closely with the Programme for Global Leadership team, particularly the Programme Manager, to coordinate character and leadership development programmes at the University of Oxford and in conjunction with academic and industry partners. The post holder will be responsible for coordinating the delivery of programmes and programme-related events, including information sessions, webinars, talks, and workshops. The role will also include organising event logistics and managing administrative tasks. The post holder will support regular social media updates and website communications related to the programmes. Responsibilities  Be responsible for the organisation of leadership programmes and programme-related events, working closely with the Programme Manager and other team members (Research and Teaching Fellows, relevant staff at DPIR). This will include: o Supporting the development and delivery of online and in-person sessions o Representing the programmes at student-focused events (student clubs, societies, scholarship programmes, and other similar programmes at the University) to maximise student engagement with programme activities and events o Setting up and managing the on-course processes and databases in compliance with GDPR o Responding to queries from current students, programme alumni, and potential students o Organising various programmes, capturing highlights of students’ experiences, and disseminating them through appropriate channels (i.e. Canvas, blog, and social media)  Take the lead in planning smaller events (i.e. workshops and information sessions) and managing the budget for such activities  Assist the Programme Manager in planning and delivering larger events involving guest speakers and other invited guests  Develop strong working relationships with partners within and outside the University of Oxford to organise joint events and programmes  Coordinate programme communications, including supporting the production of digital assets (i.e. presentations, simple graphics) and advertising events through social media, the project’s website, and other channels as appropriate  Regularly update the project’s website with news, events and outputs  Communicate the project effectively and professionally to diverse internal and external audiences as required, making use of social media channels (LinkedIn and Twitter) in line with the University’s policies on social media and privacy  Processing purchase orders and expenses with the DPIR Finance team and liaising with suppliers and other relevant stakeholders  Contribute insight, expertise, encouragement, and assistance to enable the team to meet collective goals 175381 Job Description – Programme Coordinator 2  Undertake any other tasks commensurate with the grading of the post, as may be required and within the time available. Selection criteria Essential  Proven ability to work independently under pressure, meet deadlines, and prioritise competing responsibilities in a professional manner while maintaining a positive attitude towards the project and its stakeholders.  An interest in understanding and promoting character and leadership education, proven ability to learn quickly.  Previous experience in delivering events, excellent project management skills to deliver small events and assist with large events for stakeholders with a high level of attention to detail.  Excellent communication skills.  Proven ability to prioritise and manage a variety of tasks, including coping with busy periods and meeting deadlines whilst maintaining attention to detail.  Excellent interpersonal skills to communicate with a wide range of people from different backgrounds, levels of expertise, and seniority, inspiring the confidence and trust of students and partners.  High level of proficiency in the use of MS Office, social media, and Internet resources. Desirable  Knowledge of and/or experience in the field of character and leadership development  Experience in communications, event management and/or executive education programme delivery 175381 Job Description – Programme Coordinator 3 Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cutting-edge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. 175381 Job Description – Programme Coordinator 4 Social Sciences Division Oxford is a world-leading centre for research across the disciplines of the social sciences. Characterised by a wide range of methodologies, themes and fields of scholarship, multidisciplinary research and innovative ideas thrive in an environment underpinned by excellence across the disciplines of the social sciences. Our approach to supporting research across the Social Sciences Division has been highly successful in the last ten years, with the volume of research awards continuing to rise and the development of a large number of research centres and groupings. Researchers at Oxford receive significant support and guidance in the development of their research, including career development, research and impact funding, research project design and management, and research outputs from academic and administrative colleagues across the University, division and departments. More information please visit: www.socsci.ox.ac.uk Department of Politics and International Relations Politics and International Relations at Oxford University have a long and distinguished history in the education of leading figures in academia, politics, the media and public life, both in the UK and internationally. Teaching and research activities in this area were combined in 2000 to create a Department of Politics and International Relations. With around 90 academic staff, the Department is one of the largest departments internationally and consistently ranks first in The Times and The Guardian university guides for the subject. It is home to major research projects, a vibrant community of academic visitors, and a strong group of post-doctoral researchers, supported by highly competitive research fellowships, working in the full range of disciplinary sub-fields. The department attracts some of the best academics in the field to work here as permanent faculty, as part of major research projects or as academic visitors. There is a strong postdoctoral group supported by highly competitive research fellowships and working across a broad range of fields. The Department is located in the Social Sciences building at Manor Road, along with the Department of Economics, the Centres for Criminology and Socio-Legal Studies, and the integrated Social Science Library. The building provides excellent facilities including a lecture theatre, a large computer laboratory and a range of seminar rooms as well as a cafeteria and common room for use by both staff and students. The Manor Road Building is served by a shared IT and web team. An experienced Professional Services function supports the department’s research and teaching activities. The department’s core Professional Service is grouped into teams that 175381 Job Description – Programme Coordinator 5 provide dedicated support for: Courses, Research, Finance, HR, and Communications & Alumni Relations. The administrative teams work closely with each other as well as with staff in other parts of the University, in particular with the Social Sciences division, Personnel Services, and Research Services, as well as with the University’s many colleges. For further information, please visit: https://www.politics.ox.ac.uk How to apply Applications are made through our online recruitment portal. Information about how to apply is available on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting advice is available at: https://staff.web.ox.ac.uk/recruitment-support-faqs Non-technical questions about this job should be addressed to the recruiting department directly: vacancies@politics.ox.ac.uk 175381 Job Description – Programme Coordinator 6 To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our online recruitment portal to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protectionpolicy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. 175381 Job Description – Programme Coordinator 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staffbenefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care C The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support 175381 Job Description – Programme Coordinator 8 Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. 175381 Job Description – Programme Coordinator 9
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**About the role ** This is an exciting opportunity for a Programme Coordinator to join one of the largest politics and international relations departments in the world. DPIR is a stimulating work environment, where our influential research plays a key role in tackling some of the central issues of today and of the future, examining how everyday governments and political systems impact our lives, shaping political economy, culture, conflict, legal rights and more on a global, national and local level. The Programme Coordinator will join a dynamic and growing team – Programme for Global Leadership – committed to shaping the next generation of wise thinkers and good leaders. The programme builds on the work of the Oxford Character Project, which has been driving interdisciplinary research and delivering award-winning educational programmes in Oxford since 2014. As Programme Coordinator, you will play a pivotal role in organising world-class character and leadership development programmes at the University and in partnership with other organisations. Working closely with the Programme Manager and external partners, you will be at the heart of coordinating initiatives that engage with renowned leaders and help young students become the leaders they want to be. This position is full-time and fixed-term for 12 months. **About you ** You will have the proven ability to work independently under pressure, meet deadlines, and prioritise competing responsibilities in a professional manner while maintaining a positive attitude towards the project and its stakeholders. As well as having previous experience in delivering events, excellent project management skills to deliver small events and assist with large events for stakeholders with a high level of attention to detail. An interest in understanding and promoting character and leadership education with proven ability to learn quickly is essential. In addition, excellent communication skills as well as excellent interpersonal skills to communicate with a wide range of people from different backgrounds are essential. **How to apply** Applications for this vacancy are to be made online. You will be required to upload a CV and supporting statement and details of two referees as part of your online application. Please quote reference **175381** on all correspondence. Only applications received before midday (UK time) on 11 November 2024 can be considered. Interviews will be held as soon as possible thereafter. Informal enquiries about this role can be addressed to Anjali Sarker ( **anjali.sarker@politics.ox.ac.uk** ).
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Standard Grade 6: £33,832 - £39,705 per annum, pro rata
Politics and International Relations, Department of (DPIR)
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