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Operations Assistant
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application closing date: 2024-10-16T12:00:00+01:00
spatial: Rothermere American Institute, 1a South Parks Road, Oxford, OX1 3UB
salary: Standard Grade 4: £26,638 - £30,259 p.a. (pro rata)
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organization part: Rothermere American Institute
comment: Hours Part time, 22 hours/ week, 0.6 FTE About the role We are seeking an organised, practical and cheerful individual to join the RAI’s professional services team as Operations Assistant. This is a varied and interesting role supporting a friendly, busy team and ensuring the smooth running of the RAI building. You will be responsible for frontline administration and operations, dealing with visitors and contractors, assisting with facilities management and health and safety, and providing some cover for the Vere Harmsworth Library enquiry desk which is located within our building. You will also support our academic programme with tasks such as website content management and setting up for events, as well as providing general administrative support to other team members. The RAI is Oxford’s centre for the study of the United States and its place in the world. Every year we host a programme of more than 100 events which attract leading scholars and public figures from across the world. We have a lively and welcoming academic community made up of a small administration team plus Oxford post holders, early career researchers, graduate students, librarians, and visiting fellows. In this role you will be at the centre of this activity and play a key part in making everything happen. About you A positive and proactive attitude is imperative and you will have the ability to prioritise effectively. You should be flexible and have the ability to work well in a team environment as well as having the competence and confidence to work independently. You will have good IT skills and experience of facilities management and general administration. Ideally you will have experience of website editing with content managements systems, or the desire to learn to do this. What We Offer We are committed to the wellbeing of our employees, which is reflected in the range of benefits we provide: • An excellent contributory pension scheme • 38 days of annual leave • A comprehensive range of …
contact: HR Administrator and Institute Manager
formal organization: University of Oxford
application opening date: 2024-09-26T09:00:00+01:00
subject: support-technical
based near: Rothermere American Institute
further particulars: 175426 RAI Operations Assistant JD
comment: **Hours** Part time, 22 hours/ week, 0.6 FTE **About the role** We are seeking an organised, practical and cheerful individual to join the RAI’s professional services team as Operations Assistant. This is a varied and interesting role supporting a friendly, busy team and ensuring the smooth running of the RAI building. You will be responsible for frontline administration and operations, dealing with visitors and contractors, assisting with facilities management and health and safety, and providing some cover for the Vere Harmsworth Library enquiry desk which is located within our building. You will also support our academic programme with tasks such as website content management and setting up for events, as well as providing general administrative support to other team members. The RAI is Oxford’s centre for the study of the United States and its place in the world. Every year we host a programme of more than 100 events which attract leading scholars and public figures from across the world. We have a lively and welcoming academic community made up of a small administration team plus Oxford post holders, early career researchers, graduate students, librarians, and visiting fellows. In this role you will be at the centre of this activity and play a key part in making everything happen. **About you** A positive and proactive attitude is imperative and you will have the ability to prioritise effectively. You should be flexible and have the ability to work well in a team environment as well as having the competence and confidence to work independently. You will have good IT skills and experience of facilities management and general administration. Ideally you will have experience of website editing with content managements systems, or the desire to learn to do this. **What We Offer** We are committed to the wellbeing of our employees, which is reflected in the range of benefits we provide: • An excellent contributory pension scheme • 38 days of annual leave • A compreh…

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175426 RAI Operations Assistant JD
value: Job title Operations Assistant Division Humanities Department Rothermere American Institute Location 1a South Parks Road, Oxford, OX1 3UB Grade and salary Grade 4 £26,638 - £30,259 per annum Hours Part time (22 hours per week / 0.6 FTE) Contract type Permanent Reporting to Institute Manager Vacancy reference 175426 We can offer a certain degree of flexibility regarding whether the working pattern for this role is set as three full days per week (with some flexibility as to which days of the week these are) or spread across four or five days. Additional information You will be required to work until 7pm one day a week (preferably Wednesday) during Week 0 to Week 8 of term and during Easter and Long Vacation in order to cover the library enquiry desk. You will be lone working between 5pm and 7pm on this day. In addition, you will be required to work an occasional evening to assist with events. This would rarely be more than twice per term and extra time worked on these occasions can be taken as TOIL. As this role provides frontline operations and facilities support, a regular remote working arrangement will not be possible. However, the occasional day working from home may be feasible. The role This is a varied and interesting role supporting a small, busy team at the RAI. It encompasses frontline administration and operations support, supporting the Institute Manager with facilities management and health and safety tasks, supporting the Academic Programme and Events Officer with tasks such as website content management and setting up for events, and general administrative duties in support of all team members. Responsibilities BUILDING AND FACILITIES MANAGEMENT  Act as first point of contact in the Institute for students, staff and visitors. Answer the telephone and work on the joint library/building reception desk. Respond to general enquiries interpreting university and external regulations as appropriate, including handling and resolving enquiries from building u…
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