a un site
valid through (0..1)
OxPoints
_________________________________________________________________________ Job description and selection criteria Job title Graduate Studies Assistant Manager Division Medical Sciences Department Paediatrics Location John Radcliffe Hospital, Headington, Oxford Grade and salary Grade 6: £33,832 - £ 39,705 per annum (with a discretionary range to £43,232 per annum) Hours Full time Contract type Permanent Reporting to Graduate Studies Manager, Niamh McQuillan Vacancy reference 175664 Additional information Applications are to be made online, please see the advert for the closing date. This is a readvertisement, previous applicants need not apply The role As the Graduate Studies Assistant Manager in the Department, you will report to the Graduate Studies Manager (GSM). You will be responsible for supporting the GSM in the administration of the portfolio of Paediatric Infectious Diseases (PID) courses run by the Department of Paediatrics which currently includes the MSc (taught), PG Dip and a new PG Cert. In the role you will co-ordinate the efficient and effective administration of all key processes relating to the portfolio, in line with departmental and University requirements, including: recruitment, admissions, enrolment/registration, teaching, assessment, examinations, progression, changes to student status and award verification/transcripts, as well as the promotion of the course through contacts with external networks. Responsibilities Student Administration • • • • • • • • • • • Act as first point of contact for any internal and external enquiries regarding the PID portfolio and provide guidance to students and staff in line with University processes. This will include directing students to University resources, for example, relating to welfare, health, and financial support. Develop expertise in complex departmental and University conventions, regulations and policies, and interpret them accordingly to advise students and course staff. Using departmental templates, draft and publish/distribute all course-relevant resources and content, including handbooks and guidance documentation, for review by the GSM and Course Directors. Maintain all course content and data, using both departmental and University record systems, as well as student and assignment trackers, course Virtual Learning Environment’s (VLE’s), webpages, handbooks, and the PID resource library. Support on the administrative aspects of PID student casework, escalating when necessary to the GSM in accordance with departmental/University processes, for example: providing accurate records regarding academic appeals or requests for dispensations from the regulations, as well as monitoring and processing information relating to student status. Manage annual tasks such as: the nomination, appointment and payment of examiners and accessors; distribution of documentation to assessors for marking and moderation; and the organisation of examinations and assessments. Co-ordinate with the GSM to distribute and facilitate all administration for the Board of Examiners and Organising Committee meetings. For the Board of Examiners (which is the annual meeting at which students’ marks and outcomes are agreed), this will include preparing the paperwork and practical arrangements. The post-holder may be asked to act as the Secretary to the Board, and will work closely with the GSM to ensure an indepth understanding of the relevant and complex policies and processes. Facilitate the recommendations relating to disability and other support as outlined in Student Support Plans, co-ordinating with the departmental Student Support Officer and the Disability Advisory Service, as necessary. Advise students about mechanisms to provide feedback, and facilitating feedback, for example, via the course’s standing committee and the administration of course satisfaction surveys. Administrative support for teaching arrangements including booking rooms, equipment, catering and residential accommodation; making arrangements for transport and field visits; and invoicing students for accommodation or other costs. Assist with departmental events, including annual awards ceremonies. Admissions • Support the GSM in administering the admissions process for the PID courses, following University and departmental policies, including arranging interviews, handling all correspondence as well as offer and rejection letters, monitoring application progress, updating University and departmental systems, liaising with other departments and colleges, processing payments and registering students once they start their course. Programme Marketing and Promotion Department of Paediatrics Graduate Studies Assistant Manager Job Description 2 • • • With support from the Marketing team, assisting in preparing and updating the content of promotional and other publicity material (e.g., brochures) and providing general administrative support for course promotion, including maintaining course-specific mailing lists and curating relevant information for distribution. Liaise with the Marketing team regarding course publicity and recruitment strategies, collate feedback from current and prospective students and staff to improve communication and enhance promotion techniques. Annually review the course webpages for Graduate Admissions. Development and Process Enhancement • Reviewing processes and providing ideas for improvements; acting as a team or departmental representative (or acting as Secretary) on departmental or University working groups or committees; taking on project work; coordinating and planning crossteam activities; and helping to develop instruction manuals/process notes. Budgeting and Financial Management • • • Assist the GSM with collating data and information for the quarterly forecasts and budgets. Ensure both student and course invoices are raised, charged, and paid promptly. The post-holder may also be asked to work with the GSM to review debtor reports relating to non-payment of fees, in accordance with departmental/University policies. Preparing contracts and claim forms (from templates) for external tutors and processing payment claims by Tutors, Assessors and Examiners by recording details in the relevant systems and spreadsheets, for approval by the GSM. Supervision Should a Course Assistant be appointed, the post-holder will: • • • Provide support, guidance, and training where appropriate, as well as contribute to the probationary and appraisal processes led by the GSM. Provide advice on complex cases requiring specific knowledge of courses and wider University/departmental processes. Supervise the workload, delegating tasks and reviewing work to ensure successful completion. Selection criteria Essential • • • • • • • Robust teamwork skills and experience of supervising or coordinating others to meet deadlines. Excellent organisational and time management skills. Excellent level of accuracy and attention to detail. Excellent communication skills (written and oral), and experience of conveying detailed and complex information. Strong customer focus and excellent interpersonal skills. Numeracy and experience in handling large volumes of data, predominantly in Excel. Competence in using Microsoft Office, with the ability to learn new IT systems quickly. Department of Paediatrics Graduate Studies Assistant Manager Job Description 3 • • Ability to work with a significant degree of autonomy, to think innovatively and creatively, with good judgement, to solve complex problems. Experience of leading or contributing to impactful improvements to administrative processes. Desirable • • • • • Experience of student administration, preferably in a higher education institution Experience of acting as Secretary to Examination Boards Recent experience of editing web-pages, managing VLE’s (ideally Canvas or Moodle), supporting online learning, using Microsoft Teams, and web-based or other electronic marketing. Experience of working with budgets and financial processes. Advanced skills in Microsoft Excel Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • A satisfactory basic Disclosure and Barring Service check due to the nature of this position working with highly sensitive data • University security screening (e.g. identity checks) Department of Paediatrics Graduate Studies Assistant Manager Job Description 4 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. The University of Oxford has recently published their New Ways of Working framework to ensure professional service staff can continue to support the University’s academic mission whilst working on site or remotely. For more information, please visit https://hr.admin.ox.ac.uk/newways-of-working Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ Department of Paediatrics Graduate Studies Assistant Manager Job Description 5 The Department of Paediatrics holds a silver Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics Graduate Studies Assistant Manager Job Description 6 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Department of Paediatrics Graduate Studies Assistant Manager Job Description 7 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Department of Paediatrics Graduate Studies Assistant Manager Job Description 8 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Department of Paediatrics Graduate Studies Assistant Manager Job Description 9
Past vacancies at the University of Oxford
tiene sede principal en
sous-Organization de
Address
Fax
Description of Graduate Studies Assistant manager
sede principale
Voice
Title
License
preferred label
Notation3 description of Graduate Studies Assistant manager
**About the role** We have an exciting opportunity to join the Graduate Studies team in the Department of Paediatrics as our Graduate Studies Assistant Manager. You will play an important role in the contribution of successfully administering the Paediatric Infectious Diseases Programme. You will be responsible for the smooth delivery of the PGCertificate, PGDiploma and MSc courses, handling all aspects of the student life-cycle from admission to successful completion, and provide effective support through great communication and organisational skills. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. This position is offered full-time on a permanent contract **About you** You will have considerable experience of working within higher education administration, with proven and demonstrable technical skills, including knowledge of university systems and processes. You will possess strong organisational skills and display high attention to detail and accuracy, with the ability to exercise discretion and judgement. You will have highly effective verbal and written communication skills and an ability to operate effectively in a demanding environment. **About the department** The Department of Paediatrics encourages staff to develop their skills by offering all staff ten paid days of professional development each year. The department also has a departmental policy where staff can apply for funding or additional days for training courses to support their professional development. We also offer financial assistance of up to 20% for visa renewal fees. Please visit our website to find out more about the Department. **Application Process** You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Niamh McQuillan, the Graduate Studies Manager, using the contact details below. Only online applications received before 12:00 midday on 25th October 2024 will be considered. Interviews will be held as soon as possible thereafter. This is a readvertisement previous applicants need not to apply
ha sede
has exact match
primary Site
tiene sede en
Unit price specification
About the role We have an exciting opportunity to join the Graduate Studies team in the Department of Paediatrics as our Graduate Studies Assistant Manager. You will play an important role in the contribution of successfully administering the Paediatric Infectious Diseases Programme. You will be responsible for the smooth delivery of the PGCertificate, PGDiploma and MSc courses, handling all aspects of the student life-cycle from admission to successful completion, and provide effective support through great communication and organisational skills. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. This position is offered full-time on a permanent contract About you You will have considerable experience of working within higher education administration, with proven and demonstrable technical skills, including knowledge of university systems and processes. You will possess strong organisational skills and display high attention to detail and accuracy, with the ability to exercise discretion and judgement. You will have highly effective verbal and written communication skills and an ability to operate effectively in a demanding environment. About the department The Department of Paediatrics encourages staff to develop their skills by offering all staff ten paid days of professional development each year. The department also has a departmental policy where staff can apply for funding or additional days for training courses to support their professional development. We also offer financial assistance of up to 20% for visa renewal fees. Please visit our website to find out more about the Department. Application Process You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement. To discuss the post in more detail, please contact Niamh McQuillan, the Graduate Studies Manager, using the contact details below. Only online applications received before 12:00 midday on 25th October 2024 will be considered. Interviews will be held as soon as possible thereafter. This is a readvertisement previous applicants need not to apply
site principal
country name
Level 2, Children's Hospital, Headley Way
NTriples description of Graduate Studies Assistant manager
Turtle description of Graduate Studies Assistant manager
Is Part Of
street address
RDF/XML description of Graduate Studies Assistant manager
subOrganization of
es suborganización de
Department of Paediatrics, Administrative Team, John Radcliffe Hospital, Oxford
telephone
Format
has site
address
175664 Graduate Studies Assistant Manager Job Description
extended address
John Radcliffe West Wing and Children's Hospital
locality
Subject
postal code
Source
sotto-Organization di
HTML description of Graduate Studies Assistant manager
notation
email