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"""_________________________________________________________________________ Job description and selection criteria Job title Play and Admin Assistant- MAMA Trial Division Medical Sciences Department Paediatrics Location Department of Paediatrics, Oxford Vaccine Group, Churchill Hospital, Oxford Grade and salary Grade 3: £26,948- £27,838 per annum (with a discretionary range to £29,881 per annum, pro rata for part-time appointments) Hours Part-time (18.25 hours per week- 50% FTE) Contract type Fixed term until 01 March 2029 Reporting to Hannah Robinson, Clinical Operations Director Vacancy reference 176047 Applications are to be made online, please see the advert for the closing date. Additional information If interested, there may be the possibility for the successful candidate to increase the FTE, working across multiple projects in addition to the MAMA Trial, subject to funding and suitable vacancies This is a readvertisement previous applicants need not apply Research topic MAMA Trials Principal Investigator / Dr Dominic Kelly supervisor Project team Oxford Vaccine Group Project web site https://www.ovg.ox.ac.uk/ Funding partner The funds supporting this research project are provided by NIHR The role The postholder will work closely with the MAMA Research Nurse to deliver the trial management and conduct of clinical visits for the immunology cohort of the Monoclonal Antibody Medications in inflammatory Arthritis (MAMA) trial. MAMA aims to establish the effects of stopping or continuing biologics in women with inflammatory arthritis during pregnancy, on the mother and the baby. The postholder will support the research nurse to co-ordinate the day-to-day management of the immunology component of the study. They will provide distraction to the children during the collection of blood, nasal and other samples. The visits will take place in the family home and the postholder will be required to employ age-appropriate distraction tools for children aged 2 months to 12 months. The post will require extensive travel across the UK (likely England & Wales) with overnight stays a possibility. Flexible working hours to facilitate and streamline sample collection will be necessary Responsibilities • • • Provide administrative support for the delivery of the immunology cohort of the MAMA trial. Liaise with parents and book sampling visits according to trial protocol. Provide distraction and holding during the collection of blood and other samples as required by the study protocol and according to SOPs. • • Maintain study databases to track the progress of the study. Attend mandatory training, including safeguarding and Good Clinical Practice as specified in local SOPs. Adhere to confidentiality SOPs and protocols. Communicate effectively with colleagues, parents, children, and other members of the public. • • Selection criteria Essential • • • • • • • Experience working with babies and/or children. Experience of assisting with blood sample collection in infants and children, or willingness to be trained. Experience working with confidential information for example medical records or clinical trial participant information. Ability to work precisely according to procedures, rules, and regulations. Ability to work flexibly as required, cover extensive travel (independently) in the UK with overnight stays if required. Driving licence and use of car, or ability to travel (independently), for attending community visits. Comprehensive knowledge of standard office software packages and IT skills including database entries and queries (Excel and Access). Desirable • Further education qualification in administrative field. Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 2 • A formal childcare qualification. Pre-employment screening Standard checks If you are offered the post, the offer will be subject to standard pre-employment checks. You will be asked to provide: proof of your right-to-work in the UK; proof of your identity; and (if we haven’t done so already) we will contact the referees you have nominated. You will also be asked to complete a health declaration so that you can tell us about any health conditions or disabilities for which you may need us to make appropriate adjustments. Please read the candidate notes on the University’s pre-employment screening procedures at: https://www.jobs.ox.ac.uk/pre-employment-checks Hazard-specific / Safety-critical duties This job includes hazards or safety-critical activities. If you are offered the post, you will be asked to complete a health questionnaire which will be assessed by our Occupational Health Service, and the offer of employment will be subject a successful outcome of this assessment. The hazards or safety-critical duties involved are as follows: • Driving on University business • Working with infectious pathogens (hazard group 2/3) - Hazard Group 3 pathogens • Working with blood, human products and human tissues • Work in clinical areas with direct contact with patients Additional security pre-employment checks This job includes duties that will require additional security pre-employment checks: • This role requires a research passport. The department will support the successful candidate in obtaining this where required and appropriate. • A satisfactory enhanced Disclosure and Barring Service check • University security screening (e.g. identity checks) Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 3 About the University of Oxford Welcome to the University of Oxford. We aim to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts. We believe our strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all our staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is our strength, vital for innovation and creativity, we aspire to build a truly diverse community which values and respects every individual’s unique contribution. While we have long traditions of scholarship, we are also forward-looking, creative and cuttingedge. Oxford is one of Europe's most entrepreneurial universities and we rank first in the UK for university spin-outs, and in recent years we have spun out 15-20 new companies every year. We are also recognised as leaders in support for social enterprise. Join us and you will find a unique, democratic and international community, a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information, please visit www.ox.ac.uk/about/organisation. Oxford Vaccine Group The Oxford Vaccine Group (OVG) is led by Andrew J Pollard, Professor of Paediatric Infection and Immunity. Staff are based within a purpose-built centre on the Churchill Hospital site and form part of the Centre for Clinical Vaccinology and Tropical Medicine (CCVTM). The aim of OVG is to co-ordinate expertise in the study of microbial diseases and the immune response to microbes, in order to facilitate research on the development and implementation of vaccines. This may include new, improved or combined vaccines for the adult and paediatric population. Core group members include two Consultants in Vaccinology, a Director of Clinical Trials, a Senior Clinical Trials Manager, adult and paediatric clinical research fellows, adult and paediatric research nurses, project managers, QA manager, IT manager, and an administration team. The Infection and Immunity Laboratory includes post doctorate scientists, research assistants and DPhil students. Wider group members include professionals from a range of specialities including immunologists, microbiologists, statisticians, a community paediatrician, the local Health Protection team and a bioethicist. Recent studies carried out by the group include: • • • • Vaccines against RSV Pneumococcal nasopharyngeal carriage epidemiology Meningococcal B vaccine development and evaluation Development of a typhoid challenge model More information about OVG may be found at the website: http://www.ovg.ox.ac.uk Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 4 Department of Paediatrics The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. Our work spans from early proof-of concept fundamental science, all the way up to its application in clinical settings. We continue to shape the landscape of medical science through positively impacting the lives of millions of children from our global research programmes, academic resources, and commitment to success. Our broad research base positions the department in a pivotal role and subsequently a world leader in child health. With research facilitates in the UK and abroad, we work on a global scale, building a paediatric network in the medical science community. We are committed to inform and inspire external audiences worldwide through our public engagement and outreach activities. In 2021, we successfully administered a grant value of £130,895,28 obtained through 168 projects. Our strong relationship with funding bodies have also been a contributor to the successes and milestones in children’s health research. With strong support from the Wellcome Trust, NIH, Cancer Research UK, UKRI, MDUK, Bill & Melinda Gates Foundation, Academy of Medical Sciences and the NIHR, we have employed 360+ staff, researchers, and students. These figures continue to grow as we expand our activities to overcome the multitude of challenges within children’s research health. For more information please visit: http://www.paediatrics.ox.ac.uk/ The Department of Paediatrics holds a Gold Athena Swan award to recognise advancement of gender equality: representation, progression and success for all. Medical Sciences Division We are an internationally recognized centre of excellence for biomedical and clinical research and teaching, and the largest academic division in the University of Oxford. World-leading programmes, housed in state-of-the-art facilities, cover the full range of scientific endeavour from the molecule to the population. With our NHS partners we also foster the highest possible standards in patient care. For more information please visit: http://www.medsci.ox.ac.uk/ Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 5 How to apply Applications are made through our e-recruitment system and you will find all the information you need about how to apply on our Jobs website https://www.jobs.ox.ac.uk/how-to-apply. Your application will be judged solely on the basis of how you demonstrate that you meet the selection criteria stated in the job description. As part of your application you will be asked to provide details of two referees and indicate whether we can contact them now. You will be asked to upload a CV and a supporting statement. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience. This may include experience gained in employment, education, or during career breaks (such as time out to care for dependants) Please upload all documents as PDF files with your name and the document type in the filename. All applications must be received by midday UK time on the closing date stated in the online advertisement. Information for priority candidates A priority candidate is a University employee who is seeking redeployment because they have been advised that they are at risk of redundancy, or on grounds of ill-health/disability. Priority candidates are issued with a redeployment letter by their employing department(s). If you are a priority candidate, please ensure that you attach your redeployment letter to your application (or email it to the contact address on the advert if the application form used for the vacancy does not allow attachments). If you need help Application FAQs, including technical troubleshooting https://staff.web.ox.ac.uk/recruitment-support-faqs advice is available at: Non-technical questions about this job should be addressed to the recruiting department directly at recruitment@paediatrics.ox.ac.uk or using the contact details in the online advertisement. To return to the online application at any stage, please go to: www.recruit.ox.ac.uk. Please note that you will receive an automated email from our e-recruitment system to confirm receipt of your application. Please check your spam/junk mail if you do not receive this email. Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 6 Important information for candidates Data Privacy Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants at: https://compliance.admin.ox.ac.uk/job-applicant-privacy-policy. The University’s Policy on Data Protection is available at: https://compliance.admin.ox.ac.uk/data-protection-policy. The University’s policy on retirement The University operates an Employer Justified Retirement Age (EJRA) for very senior research posts at grade RSIV/D35 and clinical equivalents E62 and E82, which with effect from 1 October 2023 will be 30 September before the 70th birthday. The justification for this is explained at: https://hr.admin.ox.ac.uk/the-ejra. For existing employees on these grades, any employment beyond the retirement age is subject to approval through the procedures: https://hr.admin.ox.ac.uk/the-ejra. There is no normal or fixed age at which staff in posts at other grades have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. Equality of opportunity Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 7 Benefits of working at the University Employee benefits University employees enjoy 38 days’ paid holiday, generous pension schemes, travel discounts, and a variety of professional development opportunities. Our range of other employee benefits and discounts also includes free entry to the Botanic Gardens and University colleges, and discounts at University museums. See https://hr.admin.ox.ac.uk/staff-benefits University Club and sports facilities Membership of the University Club is free for all University staff. The University Club offers social, sporting, and hospitality facilities. Staff can also use the University Sports Centre on Iffley Road at discounted rates, including a fitness centre, powerlifting room, and swimming pool. See www.club.ox.ac.uk and https://www.sport.ox.ac.uk/. Information for staff new to Oxford If you are relocating to Oxfordshire from overseas or elsewhere in the UK, the University's Welcome Service website includes practical information about settling in the area, including advice on relocation, accommodation, and local schools. See https://welcome.ox.ac.uk/ There is also a visa loan scheme to cover the costs of UK visa applications for staff and their dependents. See https://staffimmigration.admin.ox.ac.uk/visa-loan-scheme Family-friendly benefits With one of the most generous family leave schemes in the Higher Education sector, and a range of flexible working options, Oxford aims to be a family-friendly employer. We also subscribe to the Work+Family Space, a service that provides practical advice and support for employees who have caring responsibilities. The service offers a free telephone advice line, and the ability to book emergency back-up care for children, adult dependents and elderly relatives. See https://hr.admin.ox.ac.uk/my-family-care Childcare The University has excellent childcare services, including five University nurseries as well as University-supported places at many other private nurseries. For full details, including how to apply and the costs, see https://childcare.admin.ox.ac.uk/ Disabled staff We are committed to supporting members of staff with disabilities or long-term health conditions. For further details, including information about how to make contact, in confidence, with the University’s Staff Disability Advisor, see https://edu.admin.ox.ac.uk/disability-support Staff networks The University has a number of staff networks including the Oxford Research Staff Society, BME staff network, LGBT+ staff network and a disabled staff network. You can find more information at https://edu.admin.ox.ac.uk/networks The University of Oxford Newcomers' Club The University of Oxford Newcomers' Club is an organisation run by volunteers that aims to assist the partners of new staff settle into Oxford, and provides them with an opportunity to meet people and make connections in the local area. See www.newcomers.ox.ac.uk. Department of Paediatrics, 176047, Play and Admin assistant MAMA trial– Job Description 8 """^^ . "2024-11-13T12:00:00+00:00"^^ . . . . . "has site"@en . . . . "telephone"@en . . "false"^^ . . "label" . _:N14b6e9d423d24d79939438090c8b1920 . . . . _:N14b6e9d423d24d79939438090c8b1920 "Oxford" . "tiene sede principal en"@es . "Description of Play and Admin Assistant (MAMA)" . "Churchill Hospital" . . "application/pdf" . _:Nf1f4cbc49b4647c7b2d6bd59dbb63cb7 . "depiction" . . . . . "latitude" . . . . . . "University of Oxford" . . "sous-Organization de"@fr . . . . . . "Wellcome Trust Centre Clinical Vaccinology and Tropical Medicine" . _:Nf1f4cbc49b4647c7b2d6bd59dbb63cb7 . "occupies" . . . . . _:N9416ffcb61ed4db1a50c0c7e6f5abacb "Churchill Hospital, Old Road" . "653" . "NTriples description of Play and Admin Assistant (MAMA)" . . . "WTC Clinical Vaccinology and Tropical Medicine" . . . . "2024-11-13T12:00:00+00:00"^^ . . """**About the role** We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Play and Admin Assistant Visits will take place across the UK (expected to be England and Wales primarily), in family homes. Use of own car is a necessity. The post is 0.5 full-time equivalent and requires flexibility in working days and hours to maximise sample collection. The post is funded until March 2029. It may be possible to increase the post to full-time, please mention this in your cover letter if you would like this possibility. You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology. **About the department** The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department. We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees. 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About the role

We have an exciting opportunity to join the Oxford Vaccine Group in the Department of Paediatrics as our Play and Admin Assistant

 

Visits will take place across the UK (expected to be England and Wales primarily), in family homes. Use of own car is a necessity. The post is 0.5 full-time equivalent and requires flexibility in working days and hours to maximise sample collection. The post is funded until March 2029.

 

It may be possible to increase the post to full-time, please mention this in your cover letter if you would like this possibility.

 

You will be working in a growing department within the Medical Sciences Division. The Department of Paediatrics is a world leader in child health research and hosts internationally renowned research programmes in drug development, gastroenterology, haematology, HIV, immunology, neuroimaging, neuromuscular diseases and vaccinology.

 

About the department

The Department of Paediatrics holds the Athena Swan Gold award (a national gender equality charter) acknowledging the innovative policies and practices developed across the department.

 

We encourage staff to develop their skills by offering all staff ten paid days of professional development each year and have a policy where staff can apply to receive funding for further training courses to support their professional development. For staff on work visas, we also offer financial assistance towards visa renewal fees.

 

Please visit our  website to find out more about the Department.

 

About you

You should have experience working with babies and/or children and be experienced in assisting with blood taking or willing to train.  You should have knowledge of office software such as Excel and Word and experience with data entry.

 

Application Process

You will be required to upload a CV and Supporting Statement as part of your online application. The Supporting Statement should include a cover letter and should also clearly describe how you meet each of the selection criteria listed in the job description. Click here for information and advice on writing an effective Supporting Statement.

 

To discuss the post in more detail, please contact Hannah Robinson, the Clinical Operations Director, using the contact details below.

 

Only online applications received before 12.00 midday on 13th November 2024 will be considered. Interviews will be held as soon as possible thereafter. This is a readvertisement previous applicants need not reapply.

 

The Department of Paediatrics offers an Interview Expense Reimbursement Policy in its efforts towards equality, diversity and inclusion. Should you be invited to interview, we will share further information about the policy at that stage.
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